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Bookkeeper and Data Manger

Employer
Archdiocese of Chicago Catholic Schools
Location
Chicago, IL, US
Salary
Competitive

Job Details

Position Type:
Secretarial/Clerical/Bookkeeper

  • Date Posted:
    6/23/2021


  • Location:
    44000 - St. Robert Bellarmine School


  • Date Available:
    07/01/2021


  • General Responsibilities

    Essential Functions
    • Handles all bookkeeping functions including but not limited to:
      • Reconciliation of bank accounts

      • Processes/posts accounts payable transactions and ensures that all invoices and staff reimbursements are paid accurately and in a timely manner

      • Processes cash receipts, records/posts deposits and all other bank transactions

      • Gathers Procurement Card details and receipts from each cardholder monthly

      • Process payroll and post payroll journal entries

      • Prepares monthly financial reports (as requested)

      • Oversees budget to actual and alerts Principal of actual to budget expense overruns

      • Prepare adjusting journal entries as needed

      • Ensures proper internal controls are in place and followed

      • Utilizes Archdiocesan best practices

    • Complete administration of FACTs system including-but not limited to- billing setup, system updates, report generation, individual account updates, family contracts, etc.

    • Assist new families in application process and respond to questions about Financial Aid

    • Manage student scholarships

    • Respond to various questions from members of the school community in an accurate and timely manner


    Additional Duties- Data Management
    • Maintain accurate enrollment reports

    • Manage Powerschool
      • Add new students, make changes, print trimester report, manage schedules

    • ISBE and OCS reporting

    • Assist new families with the entire registration process (PowerSchool, FACTS, uniforms, etc.)

    • Assist with end of year ordering for textbooks and general supplies

    • Track all required drills (Fire and other Emergency)

    • Maintains files in an organized and timely fashion

    • Perform other responsibilities as assigned by the Principal


    Skills and Experience required
    • Minimum of Associate's degree in Business or related discipline, e.g. Accounting, Finance, preferred.

    • Proficiency with Microsoft Office, G Suite, and Quickbooks

    • Familiarity with PowerSchool and FACTS reporting system

    • Payroll Processing

    • Basic knowledge of accounting practices and regulations, and federal, state and city laws

    • Friendly attitude towards all families and visitors to the school

    • Can be entrusted with highly confidential information

    • Excellent organizational and time management competencies

    • Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values

      Send resume to Cattie Tenzillo at ctenzillo@srb-chicago.org.

    Company

    The Archdiocese of Chicago School System is the largest Catholic school system in the United States. It is the largest private school system in the country. It serves the city of Chicago as well as Cook and Lake Counties, has approximately 70,000 students in its approximately 200 schools.  The AOC schools have been the recipient of the greatest number of Blue Ribbon Awards of any school system in the nation. Our Catholic Schools are a living response to the church’s mission and they work with parents/guardians as partners in the academic education and faith development of their children. AOC Catholic Schools are accredited by the Archdiocese and the State of Illinois.

    Company info
    Website
    Telephone
    312-534-5231
    Location
    835 N. Rush
    Chicago
    IL
    60611
    US

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