East - Admin Clerk Intermediate-Registrar - 1.0/40 hpw - 12 mth - Bilingual Pref

East

Classified

Job Number: 4100016048

Start Date: 07/12/2021

Open Date: 06/18/2021

Closing Date: 07/02/2021

Attachments Admin Clerk Intermediate EI

Responsible for Registrar Duties and Student Services Team support.

• Clerical Team Member with committment to equity
• Process transfers, adds, drops, new enrollments for students
• Responsible for enrolling all students
• Lead Registration and regular Enrollment
• Enrollment changes, early grads, no shows
• Verification of Enrollment and Post-Graduation
• Create and manage student files
• Facilitate all Enrollment changes and enrollment Changes to Alternative School
• Maintain records for retained students, GED/HSED Independent Study ContractsOrdering midyear grad and duplicate diplomas
• Student/family address Changes (& Returned Mail)
• Membership Count and 3rd Friday membership count
• Alumni Transcripts
• College Visits Scheduling
• Curriculum Guide
• Assist with Graduation (provide data)
• Order Mid-year Graduate and Duplicate Diplomas
• Honor Roll (provide data)
• Process Independent Study Contracts
• National Merit
• Scholarships (Applications, Booklet, Night-prep)
• Transcripts (current students)
• Transcript Maintenance
• Transcripts/Credit Variance Updates
• Work Credit
• ¼ Credits
• The above duties are not to be construed as exclusive or all-inclusive

Work Location: East High

Hours of work: tbd

FTE/Hours Per Week:
1.0/40

Salary:

Pay grade 5

Starting hourly pay rate: $20.15

Internal posting deadline: 06/23/21

External posting deadline: 07020/21


Why You Should Work with MMSD!

The Madison Metropolitan School District, Wisconsin?s second largest district, serves 27, 000 students throughout 52 schools in the city and surrounding areas. We have a simple but bold vision ? to ensure that every school is a thriving school, that prepares every student to graduate from high school ready for college, career and community.

To achieve this vision, we seek talent at all levels, in all positions, who are committed to being anti-racist, culturally responsive, and inclusvie. We welcome applicants who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families and staff.

We firmly believe and are here to create a work environment that is challenging and rewarding, while supporting employees in their career path. We strive to provide, encourage, grow and develop a talented workforce that better supports and represents the diversity of our student population.

Required Knowledge, Skills & Abilities:

• Ability to work independently and assume responsibility.
• Ability to work under pressure and deal with many interruptions.
• Strong organizational skills, and the ability to make sound judgments, set priorities, and meet deadlines.
• Strong people skills and the ability to communicate and deal effectively with students, staff, parents and the general
• community, both orally and in writing.
• Ability to deal with sensitive student and family issues in a confidential and professional manner.
• Ability to maintain accurate records, with attention to detail.
• Proficiency with computers, including word processing and database software.
• Collaborate with Department Chair to maintain and update Guidance Department web site.
• Experience working cross-culturally and/or commitment to work toward one?s own cultural competence.

Minimum Qualifications:

• Two years of secretarial experience, or combination of experience and formal training to equivalent to two years.
• Knowledge or Infinite Campus, Word, Excel, Google and Transcript Maintenance.
• Productive keyboarding skills are required. Skills tests in this area will be used to consider candidates.

Desired Qualifications:

Bilingual/Spanish/ English highly preferred

Experience working in a fast-paced school setting.

Other Information:

Resignation: CC

Req:
Position:141240016
Class: S012
Supervisor: 734893

Application Deadline: 07/02/2021

Equal Opportunity Employer