Deputy Director of School Operations - AIM I Charter High School

New Visions for Public Schools-1
New York, NY, US
Closing date
Oct 23, 2021

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Job Category
Administrator, Executive Director / Director , Operations / Transportation , Product, Services & Policy, CEO / President / Executive Director
Grade Level
High School
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New Visions Charter High Schools (NVCHS) provide all students, regardless of their previous academic history, the highest quality education in an atmosphere of respect, responsibility, and rigor. We ensure that our students have the skills and knowledge to graduate ready for college, pursue a career, and engage with the 21st-century economy. We develop learning experiences that allow risk-taking, cultivate students' imaginative and creative abilities, and celebrate achievement. Through intensive study, students learn how to generate research questions, develop the skills necessary to answer those questions, create products that demonstrate understanding, and defend their knowledge publicly.

Position Summary

The Deputy Director of School Operations is a vital member of the New Visions AIM Charter High School I (AIM I) Operations Team, School Leadership Team, and the AIM I school community and plays a central role in effectively maintaining the school's administrative systems and routines. (S)he is responsible for core business operations functions, including finance, administration, technology, compliance, facilities, and general school operations support. This includes managing budgets, purchasing, per-pupil billing, inventory, work plans for school events, and more. The Deputy Director of School Operations reports directly to the Principal.

Key responsibilities include:
  • Finance - Monitor the school's budget and oversee purchasing, accounting, saving on costs, and staying compliant. Create systems to monitor departments, clubs, and teacher budget lines.
  • Purchasing - Coordinate purchase orders and check requests for all vendors contracted to provide goods and/or services. Collect student fees for special events and trips. Manage vendor relationships such as those with copier services, and building safety contractors, etc. Ensure all the appropriate contracts have been submitted and approved prior to work being performed.
  • Compliance - Ensure school-wide compliance with health and safety laws, teacher certification and fingerprinting city and state education mandates, and all federal and state workplace regulations. Responsible for certifying Galaxy, submitting per-pupil billing reports, and monitoring VADIR data
  • Human Resources - Track and monitor teacher absences, latenesses, per session, and timesheet submissions to be recorded daily in the payroll system. Serve as HR liaison for the school including managing the recruitment and onboarding of staff.
  • Facilities- Manage paperwork, contracts, permits, and logistics related to Third Party Work. Liaise with the custodial team when facilities need repair or issues arise.
  • Mailings - Oversee mailings to ensure they happen in a timely and thorough manner.
  • Asset Management - Create systems to monitor inventory, including the organization of storage spaces, and cell phone collection.
  • School Store & Supplies - Stock and supervise the school store & supply room.
  • Weekly Operations Meetings and Professional Development - Plan for and facilitate weekly operations meetings for staff who hold responsibilities related to business operations to ensure alignment on expectations, roles, responsibilities, and upcoming actions and deliverables needed. Also, facilitate training for non-operation staff specific to School Operations procedures.
  • Work Plans - From the direction of leadership, as events are scheduled take point on planning and executing work plans from operations and logistics perspective, securing the appropriate involvement of staff and students as appropriate, and fostering an attitude of collaboration and positive support with all stakeholders.
  • Excursions - Ensure all logistics are taken care of in advance of excursions including registration, transportation, and permission slips.
  • Student Recruitment and Enrollment - point person on the business operations side, enrollment, and recruitment process, including work plans and purchasing of materials.
  • Nutrition program - Responsible for the free and reduced-price meal eligibility program at the school and relationship with outside vendors.
  • Oversee all school operations and operations team members

Minimum Qualifications
  • Master's Degree required. Degrees in Business, Accounting or Finance preferred
  • 7+ years experience working in operations, finance, and/or human resources
  • Previous experience working in an urban school setting
  • Previous experience with event planning, youth development, supervising staff, and management of teams

Required Knowledge and Skills
  • Excellent interpersonal and communication skills
  • Experience and/or passion for working with youth, families, and the community
  • Attention to detail and ability to manage multiple deadlines with the ability to think and act strategically
  • Demonstrated commitment to practicing the Anatomy of Trust with all staff personnel
  • Demonstrated ability to act as a model professional at all times for staff, students, and families
  • Strong communication, writing, and organizational skills
  • Demonstrated commitment to equity, innovation, and customer service
  • Passion for the school vision and mission
  • Ability to anticipate and diffuse conflict
  • Learns from mistakes and adapts behavior
  • Ability to work under pressure
  • Excellent computer skills including proficiency with Google Docs, Microsoft Office Suite, PowerSchool, and other school information systems
  • Willingness to work non-standard hours as needed

Who We Are

At New Visions for Public Schools, we work to make great public schools common in New York City. We believe that all of New York City's students deserve public schools that make successful futures possible, especially Black, Latinx, and low-income students who have historically had inequitable access to a great public education. Since 1989, New Visions has been a driving force behind some of the most significant reforms to public education in New York City. Today, our diverse team of professionals develop and scale innovative tools and approaches that help educators address common challenges. Learn more about New Visions HERE.

We operate ten public charter schools in the Bronx, Brooklyn, and Queens and, as a trusted partner of the NYC DOE, we help 1,050 public district schools plan for the success of over 600,000 students citywide. In 2019-20, graduation rates in our Charter and Affinity networks were 94.9% and 86.9% and our college readiness rates were 56.9% and 61.6%.

Equal Employment Opportunity Statement

New Visions for Public Schools is an equal opportunity employer. It is the policy of New Visions that all employees and applicants for employment will be treated in all respects on the basis of their merit and qualifications and without regards to their race, color, national origin, age, disability, sexual orientation, religion, gender, military status, marital status, ancestry, or any other reason prohibited by law.

New Visions believes that our teams should reflect the diverse communities we serve and that our culture and internal structures should be inclusive and equitable for all employees. We also recognize that perspectives from communities that have been historically marginalized are critical to the work we do. Hence, we strongly encourage applications from individuals living in the communities that we serve or who are members of historically marginalized communities.

New Visions provides a comprehensive and competitive compensation and benefits package in addition to the opportunity to make a significant impact on education reform and in the lives of urban youth.
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