Program Manager: Kindergarten Readiness - Early Childhood Education Department (2021-22)

Ref. 8269 Position must be posted for a minimum of 10 days. TITLE: Program Manager, Kindergarten Readiness REPORTS TO: Assigned Supervisor DEPARTMENT: Early Childhood Education CLASSIFICATION: Classified Management FLSA: Exempt WORK YEAR/HOURS: 261 days/7.5 hours or duty days and hours as assigned ISSUED: Created: June 2015 Revised: June 2021 SALARY GRADE: ADCL 14 BASIC FUNCTION: Manage school readiness operations between child development centers and elementary schools, oversee grant-funded Summer Pre-K (SPK) program and school readiness events designed to complement learning and enhance achievement of students; assist schools in implementing operational procedures that will fulfill the goal of becoming full-service schools by integrating school readiness practices and programming with the regular daily academic curriculum. Support the development of P12 systems of transition, enrollment for school readiness. REPRESENTATIVE DUTIES: Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but are intended to accurately reflect the principal job elements. ESSENTIAL FUNCTIONS: Manage the operational aspects and development of the grant-funded SPK program to ensure that program goals are achieved, necessary parties are mobilized, and efforts of all personnel involved in the programs are coordinated. Guide planning and coordination of SPK program and school readiness events across district units, with participating agencies, teachers and other appropriate staff. Oversee operations including staff supervision, fiscal reporting and attendance tracking of all kindergarten readiness programs. Provide professional development, training and support program staff (SPK, playgroups etc.) Research, define and scale best practices for school readiness programming Develop and maintain school readiness programming which might include, parent engagement and education activities, kindergarten transition events and community wide enrollment events. Coordinate with P-12 enrollment teams and appropriate partners to plan community wide enrollment events. Collaborate with ECE enrollment and Special Education as well as external partners to create family friendly transition systems into PreK and TK-K. Work with ECE enrollment and health services to create an ECE records/health platform to support elementary school transition. Collaborate with elementary/CDC principals and staff outcomes to create alignment opportunities between P-5. Facilitate K-ECE collaborations in order to identify and address gaps in support for families with children 0-5 years in targeted communities. Manage Kinder/TK transition Forms implementation, staff training, communications and evaluation. Participate in the Starting Smart and Strong Task Force, Family Resource Center workgroup, and other relevant work groups. Collaborate with the grantors to collect data and statistics for progress monitoring and evaluation of programs and attend grantee meetings. Outreach to Kindergarten teachers at targeted elementary schools to ensure participation in the First 5 School Readiness Study. Design outreach internal/external strategy for school readiness programming and recruit culturally responsive program staff. Develop partnerships with other educational institutions, non-profits, community organizations and city departments to augment programming efficacy and family engagement. Facilitate a neighborhood collaborative(s) in targeted communities composed of other early childhood partners such as CBOs and Parks and Recreation staff implementing playgroups, neighborhood libraries, child care centers, family child care providers, etc. Coordinate with school age programs at designated sites for P12 alignment. Provide cross-training to other staff members within the department. Perform related duties as assigned. QUALIFICATIONS: The District determines whether a candidate is qualified based on fulfillment of prerequisites, relevant work experience, ability to perform the essential functions, reference checks, effective interpersonal and communication skills demonstrated by interview performance and/or writing samples, and achievement on performance-based assessments (if applicable) that demonstrate the candidate possesses the requisite knowledge, skills and abilities. Meeting prerequisites only satisfies the initial screening process and does not indicate the candidate is qualified to perform the essential functions of the position. KNOWLEDGE OF: Funding sources and requirements for After School Education and Safety programs, 21st Century Community Learning Centers, and Oakland Fund for Children & Youth Effective strategies, theories, techniques, and methods of professional and organizational development Effective afterschool programs and program delivery Effective pedagogy for African American/Latinx and ELL students District curriculum and school instructional programs Principles and techniques of data collection, analysis and report writing Grant writing and management Understanding of historical inequities in the Oakland community and amongst cultural/ethinic groups Diversity, sensitivity and humility with regard to issues of race, learning or other ability, ethnicity, religion, gender, socio-economic group, sexuality or other orientations or cultural markers Planning, organization and coordination needed for assigned programs ABILITIES TO: Work with diverse staff, or departments with multiple diverse units Interpret, apply, and explain rules, regulations, policies and procedures Plan and organize work Work independently and as a team Prepare comprehensive narrative and statistical reports Interpret, implement, and maintain current knowledge of applicable laws, codes, policies, and procedures Maintain current knowledge of new technical, academic and regulatory developments related to work scope Manage competing priorities and timelines Establish and maintain effective communications and working relationships among diverse groups of students, parents, District staff, and the community Establish and maintain effective working relationships with multi-faceted public and private agencies and District departments Demonstrate effective written and spoken communication skills in English, including content communication, conciseness, grammar and usage Meet schedules and timelines for state reporting of requirement documentation. Effectively assess, manage, and develop resources. Adapt service offerings to site needs. Work with District leaders to assure services are consistent and aligned Prepare documents, reports, and presentations using WORD, EXCEL and PowerPoint (Technology Proficiency) Adapt services based on data PREREQUISITES: Bachelor Degree or its equivalent required (2 years of similar and relevant work level experience = 1 year of college) in Education, Business Administrative, Social Work or related field. A combination of experience and education maybe used to meet the Bachelor Degree requirement; however, the work experience years used to qualify for the Bachelor Degree requirement cannot be used to meet the work requirement. Five (5) years experience working in an educational setting in a diverse urban school district Administrative experience and/or business management experience preferred Experience working with parents, non-profit organizations and educational companies is highly desired Awareness of California after school grant requirements and compliance issues Experience managing expanded learning programs in large urban districts Valid California Driver's License, if applicable PRE-EMPLOYMENT PROCESS: Employment eligibility will include fingerprints, tuberculosis and/or other employment clearance. WORKING CONDITIONS: Indoor office and diverse school settings; driving a vehicle to conduct work; fast-paced work, constant interruptions; exposure to a variety of childhood and adult diseases and illnesses; occasional exposure to a variety of weather conditions ENVIRONMENT: Office and diverse school site environments. PHYSICAL REQUIREMENTS: Consistent mental alertness; sitting or standing for extended periods of time; lifting, carrying, pushing, and pulling objects up to 30 pounds, occasionally 30+ pounds; bending and twisting at the waist, reaching overhead, above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; seeing to read, write and use the computer; hearing and speaking to exchange information, in person or on the telephone, and make presentations. NON-DISCRIMINATION POLICY: The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.

Primary Location: Early Childhood Education Department
Salary Range: $81,454.72 - $103,958.63 / Per Year
Shift Type: Full-Time

Job Contact Information
Name: Maria Sujo
Title: Kindergarten Readiness Manager
Phone: (510) 575-0334
Email: maria.sujo@ousd.org