Tacoma Public Schools

Expected Start Date: June 2021

FTE: 1.0

Hours per day: 8

Salary Level: PT 7 $33.60 - $42.71 Salary placement dependent on LIKE experience

Union/Days per year: Professional Technical, 260 work days, 12 month

Benefits: This job has the full range of benefits offered by Tacoma Public Schools.

Summary: This position provides organizational and technical support to the Title I/LAP department and to the participating school/building staff and the intervention support programs; supports and maintains the Tacoma Public Schools (TPS) Summer Programs and other intervention support programs and services; initiates and maintains the program(s) database; performs research and reporting activities; monitors program budget.

Additional Information: This position will support ensuring a quality summer school program, including hiring, monitoring, and collaborating with other departments, i.e., Safety, Payroll, Nursing and Transportation. This position will also be working with the Director of Athletics to coordinate and expand support of year-long extended learning opportunities (ELOs). The position will also provide support for the intervention programs and data collection and analysis.

Responsibilities:

1. Initiates and monitors comprehensive data collection and tracking to ensure that students in the Summer Programs, and in other intervention support programs and services, are accurately monitored in the Student Information System; maintains a database of student status for those enrolled in the participating programs; updates and distributes lists and reports; submits data for the purpose of supporting and maintaining the Summer Programs and other intervention support programs and services.
2. Collaborates with TPS Project Management staff to develop program reports for planning; customizes specific reports for the Director; implements and evaluates attendance reporting process according to the TPS Summer Programs' requirements; notifies Director of progress and/or concerns for the purpose of supporting the Director and maintaining the TPS Summer Programs and other intervention support services.
3. Prepares and coordinates distribution of program materials in accordance with District policy through the Public Information Office; maintains documentation; maintains external and internal web pages related to Summer Programs and other intervention support programs information; works with District webmaster to post on the District website important messages relative to program requirements for the purpose of supporting the TPS Summer Programs and other intervention support services.
4. Assists the Director in processing applications for incoming students using the online registration forms; assists school/building staff in processing application and registration; creates, maintains and updates the online registration forms using digital forms software; serves as technical liaison for program computer system database development; performs software troubleshooting /problem identification and resolution related to the program; documents root cause and process improvements to ultimately eliminate the identified problem; incorporates any necessary changes into the Technical Support base image; communicates changes to departmental staff; follows defined processes and procedures for the purpose of supporting the Director and providing quality customer service.
5. Compiles and researches data and records to prepare the District's reports for the TPS Summer Programs and other intervention support programs and services; performs data entry, data compilation, and research activities to continually update data; maintains all related files for the purpose of maintaining the programs database.
6. Receives and responds to staff inquiries regarding the students of the TPS Summer Programs and other invention services for the purpose of providing support to the participating school/building staff and the intervention support programs and services.
7. Works with Site Coordinators and Level Administrators and other school/building staff to ensure that data needed for District reporting is submitted within required timelines; assists in the resolution of information discrepancies; organizes, maintains, and updates records and documentation; provides state and internal auditors with requested documentation as requested; collaborates with building staff on related database revisions for the purpose of maintaining the programs database.
8. Serves as liaison between the Director, Foundation Partners internal and external to TPS, participating school/building staff, parents, vendors and the community; responds to inquiries; explains the programs policies and guidelines; procures agreements (MOU) from participating Foundation Partners; assists with problem and complaint resolution; assists in maintain the credit retrieval system; performs research and follow-up activities for the purpose of providing quality customer service.
9. Develops and maintains a system for recording and monitoring departmental records and information, confirming funding and various program budgets, various fund account information, and other designated departmental/program records; assists in establishing long range plan with setting goals; provides information and documentation to auditors for the purpose of maintaining and monitoring the various programs budget.
10. Coordinates and facilitates the TPS Summer Programs and other intervention support programs and services under the direction of the Director; assists with coordinating staff, Site Coordinators and other participants in the participating schools/buildings and intervention support programs and services; works directly with school/building staff and parents on issues such as registration, eligibility, and staff needs; schedules appointments for newly arriving students as in they enroll; assist parents to complete the necessary TPS Summer Programs and other intervention support programs and services enrollment forms for the purpose of supporting the Director, the school/building staff and providing quality customer service.


OTHER JOB DUTIES

1. Maintains and updates knowledge and skills required for success in the position by participating in professional development activities as needed or as assigned; attends meetings, workshops, and seminars to maintain knowledge of current technology trends.
2. Provides basic user assistance and training to program(s) staff.
3. Performs research and reporting activities for special projects as assigned; provides training and direction to seasonal extra-help staff; serves as resource to other staff.
4. Performs related and/or other department, District, State and/or Federal duties as assigned, on a temporary basis.
5. Regular, reliable, predictable attendance or physical presence is an essential job requirement and critical to the performance of the work.



CONDITIONS

Required to concentrate on detail; exposed to computer display terminals and monitors; may work in confined areas; may be required to work irregular hours, weekends and/or flexible schedule; required to adapt to shifting priorities; travels to all District sites and other remote locations; required to move heavy objects; may be required to lift and carry up to 20 pounds, bend, squat, stoop, kneel, crouch, walk, twist, climb, and/or be mobile..

Minimum Qualifications

Education and Experience
Associate's degree in business administration, computer science, or related field that provides technical training in computer technology; three years' experience compiling computerized data and preparing complex reports using database applications; experience with secondary summer school requirements and Project Management best practices, preferred; or any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work.

Allowable Substitution
Alternative combinations of education and experience will be evaluated by the Human Resources Department for comparability.

Knowledge, Skills and Abilities
Knowledge of word processing and spreadsheet application software.
Knowledge of correct grammar, spelling and English usage.
Knowledge of budgetary principles, practices rules and regulations.
Knowledge of budget development and monitoring practices and processes.
Skill in obtaining, clarifying, and exchanging information.
Skill in word processing, spreadsheet, reporting and financial software applications.
Skill in providing quality customer service.
Ability to use informational technology.
Ability to maintain strict confidentiality.
Ability to prepare and maintain accurate and detailed reports.
Ability to perform basic testing and problem resolution analysis.
Ability to research and, if able, resolve problems.
Ability to organize, prioritize, meet deadlines and provide follow-up.
Ability to work effectively without direct supervision.
Ability to provide and promote quality customer service.
Ability to communicate effectively both orally and in writing.
Ability to establish and maintain effective working relationships with a variety of people in a multi-cultural, diverse socio-economic setting.
Ability to demonstrate reasonable, reliable and regular attendance.
Ability to participate as a team member.

Licenses/Special Requirements
Valid Washington driver's license with access to personal transportation.
Fingerprints and successful WSP and FBI background clearance/sexual misconduct clearance.

Job Locator Number D12-66

This job description is not an employment agreement or contract. Tacoma School District administration has the exclusive right to alter this job description at any time without notice. The statements contained herein reflect general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload.

Tacoma Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator: Lisa Nolan, 253-571-1252, lnolan@tacoma.k12.wa.us; Title IX Coordinator: Eric Hogan, 253-571-1191, ehogan1@tacoma.k12.wa.us; and 504 Coordinator: Elementary, Elise Friedrich-Nielsen, efriedr@tacoma.k12.wa.us, 253-571-1096; Secondary, Cari Ake, cake@tacoma.k12.wa.us, 253-571-1225. Address: P.O. Box 1357, Tacoma, WA 98401-1357.

HRInfo@tacoma.k12.wa.us, (253) 571-1250