2021-2022 Elementary Secretary, General- Phelps Center for the Gifted

Springfield, MO, US
Jun 11, 2021
Grade Level
Elementary School
Job Title: Elementary Secretary - General (10 Month Secretary)

Department: Elementary and Middle School

Pay Grade: C120, C121, C122, or C123

FLSA Status: Non-Exempt

Reports to: Principal - Elementary


Responsible for providing support to the School Secretary - Lead and Principal with specific responsibilities for performing clerical functions related to supporting the instructional program. Assists with accomodating IQ testing (see hours for position noted below)

This positions hours are: 10:00 - 6:30pm and may include some Saturdays from 8:30-5pm.


Assist teachers, students, and administrators identifying resource materials for use in classroom and/or class assignments.

Maintain materials ensuring the availability of materials in good condition when required.

Receive and greet visitors, interact professionally and courteously, providing exceptional service.

Ability to communicate effectively with staff, parents, students, and patrons of the district.

Proficient in the operation of office equipment.

Manage telephone systems, answering, screening, transferring, and responding to calls and inquires.

Coordinate events and meetings maintaining facility calendars, event pages, etc.

Maintain work area in good order with needed materials, information, and resource information for visitors.

Maintain current facility and district information (e.g. use schedules, calendars, directories, emergency contact, etc.) providing reference information.

Support and enforce building safety procedures for the work area.

Support the operations of the facility or department as directed by the supervisor.

Perform general clerical functions (e.g. scheduling, copying, faxing, data entry, filing, mail, etc.).

Provide support for assigned administrative personnel.

Perform other duties as assigned ensuring the efficient and effective function of the work unit.


Education and Experience

High School Diploma or its equivalent.

Minimum of two (2) years of job related experience with increasing levels of responsibility is required.

Certificates, Licenses and Other Special Requirements

Must pass a Criminal Background Clearance.

Knowledge, Skills, and Abilities

Knowledge of basic math, including calculations using fractions, percentages, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions.

Knowledge based competencies required to satisfactorily perform the functions of the job include library practices, terminology and procedures; age appropriate literature; computer and Internet operations; and concepts of grammar and punctuation.

Skill to perform multiple, technical tasks with a need to routinely upgrade skills in order to meet changing job conditions.

Skill based competencies required to satisfactorily perform the functions of the job, including operating standard office equipment including using pertinent software applications; and preparing and maintaining accurate records.

Ability to analyze situations to define issues and draw conclusions.

Ability to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment.

Ability to work with others under a wide variety of circumstances; working with data utilizing defined but different processes; and operate equipment using defined methods.

Ability to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize job-related equipment.

Ability to analyze issues and create action plans.

Ability to collaborate and communicate effectively with internal and external stakeholders.

Ability to apply critical thinking/problem solving to improve work processes.

Ability to maintain confidentiality; set priorities; meet deadlines and schedules; work with detailed information; and adapt to changing priorities.

Ability to set high expectations for self and others; set and monitor progress toward goals; and utilize and offer effective feedback for continuous improvement.

Ability to work as part of a team; adapt to changing priorities; and apply logical processes and analytical skills.

Working Conditions and Physical Requirements

Work environment is primarily inside, where the noise and temperature levels are moderate.

The work is medium work that requires exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Must possess the physical ability to work primarily with fingers, perceive the nature of sounds, make rational decisions through sound logic and deductive processes, express or exchange ideas by the spoken word, substantial movements (motions) with the hands, wrists, and/or fingers, and discern letters or numbers at a given distance.

Additionally, the following physical abilities are required: crouching, grasping, handling, hearing, kneeling, manual dexterity, mental acuity, repetitive motion, speaking, standing, talking, visual acuity, and walking.

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