OFFICE ASSISTANT/REGISTRAR - PART-TIME

Essex Elementary School has an opportunity for a strong assistant to join our team as an Office Assistant/Registrar! The position is part-time, one day per week, through the end of the 2021-2022 school year.

This position performs a variety of basic and specialized clerical and key administrative support functions supporting the school administration and/or school counseling function. The Office Assistant also acts as a positive contact for students, parents and staff.

Job duties include, but are not limited to, the following:

• Create, update and maintain all electronic and paper student files and information; enter and continually update all necessary information in the database related to students, teachers and parents in accordance with federal/state law and district/school rules
  
• Schedule, design, create, modify, run and distribute a variety of standardized and specialized school reports
  
• Maintain daily student attendance records; communication with teachers, parents and administrators as appropriate.
  
• Compile a variety of information from both manual and computerized records and files for regular and special reports and in response to specific requests by Principal or other staff members.
  
• Perform a variety of liaison functions with students, faculty, staff, parents, board members and/or other school constituency.
  
• Perform a variety of administrative support functions which may include: answer phones and assist callers/visitors; prepare, maintain, proof and/or distribute a variety of written documents; order and maintain office supplies and equipment for the school; provide daily announcements as requested; screen, sort and distribute incoming mail; prepare outgoing mail; assist in procuring substitutes as necessary; schedule appointments, organize and coordinate facilities and other meeting arrangements, schedule building use, maintain school calendar and website, etc.
  
• Design, organize, implement and maintain departmental filing, record keeping and reporting systems.
  

Candidates with the following qualifications are encouraged to apply:

• Associates Degree in Business or other appropriate discipline plus two years of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired. Bookkeeping/accounting experience and/or training preferred.
  
• Proficient technology skills in the use of email, electronic calendar, spreadsheets, word processing and database programs. Google Suite experience preferred.
  
• Strong organizational skills, the ability to prioritize multiple tasks seamlessly with excellent accuracy and attention to detail
  
• Excellent oral and written communication skills.
  
• Effectively works with others, including those with opinions or beliefs different from their own. Interacts with others in a friendly, tactful and positive manner.
  
• Proven ability to work cooperatively and effectively as part of a team.
  
• Ability to use discretion in handling confidential information.
  

For additional details, please Click Here for a copy of the job description.

EWSD is committed to building a culturally diverse and inclusive environment. Successful candidates must be committed to working effectively with diverse community populations and are expected to strengthen such capacity if hired. If you are committed to the success and safety of all students but do not meet all qualifications listed above, you are still encouraged to apply.

For consideration, please apply electronically through www.schoolspring.com.

Position Type: Part-time
Positions Available: 1
Salary: $18.52 to $20.50 Per Hour
Welcome to Essex Elementary School!
Essex Elementary School is a prekindergarten through grade 2 facility housing approximately 400 students. It is located on Bixby Hill Road in Essex.

Job Requirements PLEASE NOTE: The District conducts thorough screenings of all applicants being recommended for hire, which may include contacting references not listed on your schoolspring application. Selected individuals shall also be subject to a criminal records background checks, and child and adult abuse registry checks. Any offer of employment shall be contingent upon acceptable results of these checks at the sole discretion of the Superintendent or his/her designee. Click Here for additional background check information.

At least 2 years of relevant experience preferred

Associate degree preferred

Citizenship, residency or work VISA in United States required

Application Instructions Please answer the following questions:
Application Questions This employer has requested that all applicants answer the following questions. It is highly recommended that you type any essays in a word processing program, save them, and then paste them on the proceeding job application page. 1. Where did you hear about this position?
Brief Response (Answer limited to 200 characters, including spaces)
2. When would you be available to begin?
Brief Response (Answer limited to 200 characters, including spaces)
3. Do we have your permission to contact all references, employers, educational institutions, and other individuals who may have knowledge of your employment and/or other pertinent information regarding your candidacy for this position?
Yes/No
4. Please review the job description and answer the following question (a link to the job description has been provided in the posting): Are you able to complete the requirements of the job with or without accommodation?
Yes/No
5. Are you an active candidate for another position in the Essex Westford School District?
Yes/No
6. Are you under contract or do you have a letter of intent from another school district or supervisory union that would conflict with this posted position?
Multiple Choice / Single Answer
- Yes
- No
7. Are you currently employed with EWSD?
Multiple Choice / Single Answer
- Yes
- No
- No, but I am a former EWSD employee
Contact Information Ashley Gray, Principal
1 Bixby Hill Road
Essex Jct., Vermont 05452
Phone: 802-857-2100
Fax: 802-879-0602
Email: agray@ewsd.org