OPERATIONS COORDINATOR - NORTH FOREST - JULY 2021
- Employer
- YES Prep Public Schools
- Location
- Houston, TX, US
- Salary
- Competitive
View more
- Job Category
- Administrator, Operations / Transportation
Job Details
Operations Coordinator JD
POSITION: Operations Coordinator
REPORTS TO: Director of Campus Operations
POSITION TYPE: 12-month
COMPENSATION: $19.86-$23.37
THE CHALLENGE
Across the nation, only half of all students from low-income communities graduate from high school and only 10% earn a college degree. Even though 89% of our students are economically disadvantaged, YES Prep provides evidence that different outcomes are possible. Eighty-three (83%) of YES Prep alumni matriculate to college within one year and alumni like Eddie Zapata are earning their college degrees at five times the rate of their peers with similar socioeconomic backgrounds. How do we do this? YES Prep has 21 campuses serving K-12, 19 campuses of those campuses serving 6th-12th graders, like Monique Bowie . The remaining 2 are YES Prep's newest elementary campuses starting in the 20-21 school year, and we will continue adding 2 elementary campuses per year until 2024. This allows us to serve even more families and provide access to a college preparatory mindset from a child's first schooling experience.
Houston is the 4th largest city and our increasing population translates into 2,000 families on YES Prep's waitlist. YES Prep's student enrollment is estimated to grow from 14,500+ students currently, to 23,000 by the 2024 - 2025 school year.
This challenge is magnified when we are serving the communities who are most impacted by the national pandemic of COVID-19. Regardless of the method of learning-virtual, in-person, or a hybrid model-we will "Keep YES Prep Learning," so that our students maximize their potential and educational experience, maintaining college readiness for all students as the bar. At the end of the day, we will work relentlessly to shape our path forward and use current challenges to become a stronger organization.
THE OPPORTUNITY
YES Prep needs a dynamic Operations Coordinator, with a diverse set of experiences to make our mission a reality. As a YES Prep employee, you will achieve jaw-dropping results, create pathways to opportunity for our students, build transformative relationships, and eliminate educational inequities to advance social justice.
To put it simply, you will you will play an integral role in assisting the Director of Campus Operations in managing the school's general campus operations.
THE ROLE
When you join the YES Prep team, some of the exciting work and responsibilities will include:
- Thinking strategically about operational systems and providing recommendations for increased efficiency, staff satisfaction and preserving data integrity
- Providing and/or supervising the creation of required reports for all school operations including, but not limited to, enrollment, attendance, funds accounting, payroll, meals, and transportation
- Overseeing daily administrative operations and resolving problems related to day-to-day operations of the Front Office;
- Running attendance reports during homeroom and first period, and calling absent students' guardians in an effort to get students to school quickly and determine 1) why the student is absent, 2) if there is anyone to bring the student to school and 3) inform the guardian of the consequences of the student not attending school regularly;
- Maintaining attendance records and generate reports for school leadership;
- Communicating with teachers to ensure attendance is taken accurately and on time
- Processing teacher correction forms and making all changes necessary in attendance database;
- Creating and entering attendance rosters for student trips or alternate schedule days
- Creating and distributing compulsory attendance letters warning parents of student absences;
- Serving as a liaison between campus personnel and Home Office on all attendance-related issues;
- Checking and reviewing a variety of data for accuracy, completeness, and conformance to established standards and procedures;
- Maintaining of entire office, including reception, storage rooms, and conference rooms;
- Assisting in maintaining office security: I.D. badges provided to all employees and students;
- Overseeing, coordinating, maintaining, and/or processing, travel reimbursements, purchasing documents;
- Assisting in maintenance of school-based records;
- Ensuring all classes and duties are covered when staff members do not report to work;
- Taking all necessary and reasonable precautions to protect students, equipment, materials, and facilities;
- Ensuring compliance with all state, federal and organizational policies and procedures with regards to student data;
- Assisting the Director of Campus Operations with the supervision of the school's auxiliary services - transportation, food service, and vendor relationships;
- Assisting the Director of Campus Operations with the maintenance of cash receipts, weekly deposits and disbursement journals;
- Monitoring all data pertaining to information including attendance, grade reporting, special programs, and balancing to manual records;
- Assisting the Director of Campus Operations with grade reporting verification process;
- Serving as the Campus Lottery Coordinator during lottery season, acting as liaison between campus personnel and Home Office on all lottery-related issues;
- Assisting with coverage of front desk as needed, including warmly greeting and assisting all visitors, answering and processing all incoming calls in an efficient and rapid manner;
- Assisting the Director of Campus Operations with creation of student schedules and dispersion of transcripts;
- Serving as the medical attendee for minor student issues and concerns as they arise on campus;
- Additional duties as assigned.
THE PERSON
We seek staff with diverse backgrounds, talents, interests, and ideas. Certain traits consistently shine through for our most successful employees: passion for the mission, drive for results, care for students, resilience, and humility. Other traits needed and desired for this role are:
MUST HAVES
- 1-3 years of business, operational and managerial experience
- Knowledge of finance, accounting, budgeting, and cost control procedures
- Knowledge of the laws, rules, procedures, and programs specifically related to the business operation of public schools in Texas
- Ability to analyze, develop, establish, and maintain efficient office work flow and administrative processes
- Ability to maintain the highest level of confidentiality
- Ability to exercise excellent judgment in decision-making
- Belief in and commitment to the mission and core value of YES Prep Public Schools
- Openness to giving and receiving frequent feedback
- Ability to maintain emotional control under stress
- Ability to work urgently in a fast-paced and results-oriented environment
- Ability to juggle multiple tasks and initiatives at once
- Demonstrated ability to work on a team
- A dedication to learn, grow, and develop as a professional
THE PERKS
- Compensation -This position is a non-exempt, hourly position; salary offers commensurate with experience.
- Health and Supplemental Insurance- A $10 monthly medical option that includes $600 towards a Health Savings Account, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc. Employees must work 20+ hours a week to be eligible for a full spectrum of benefits, and 10 hours a week minimum for medical benefits.
- Retirement Plans- Participation in Teacher Retirement System of Texas and a 457 Retirement Plan.
- Paid Time Off- 15 days of Paid Time Off in addition to the system closures of our Academic Calendar for all regularly scheduled employees working 20+ hours a week.
- Paid Leave Programming- In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid out at 100%, based on eligibility and tenure.
- Professional Development - YES Prep values longevity and performance over time. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development.
- Award Winning Culture -The strong cultures of our campuses and Home Office are just one of many reasons we were named Houston's Best Place to work in 2018 and 2019. We won the 2012 Broad Prize for Excellence in Urban Education and were a 2016 finalist as well.
WE ARE DEEPLY COMMITTED TO EQUITY & DIVERSITY
YES Prep strives to recruit a diverse team of leaders. We believe there is a transformative academic and social benefit for students when their teachers and leaders reflect a diversity of backgrounds. Ninety-five percent (95%) of staff members agree that the organization provides a welcoming environment given their background and identity according to our latest system survey.
YES Prep is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood.
THE NEXT STEPS
If this sounds like your just right job, apply today!
If you are not sure this opportunity is for you, are simply curious, or know someone who would be perfect, please reach out to our Talent team to be connected to a recruiter by filling out this form .
Type : EXTERNAL
Location : NORTH FOREST CAMPUS
Job Family : OPERATIONS
Posting Start : 06/07/2021
Posting End : 06/30/2021
Company
WHO WE ARE For over twenty years, YES Prep Public Schools has redefined what is possible in public education. With 14,100 college-bound students across 19 campuses, we are a system of high-performing public charter schools proving that students from underserved communities can achieve at the highest academic levels. Our exceptional results demonstrate that better outcomes are not only possible, but also probable, when school systems build a culture of high expectations, and create effective support systems to ensure that student achievement is at the forefront of every decision made.
MISSION YES Prep Public Schools will increase the number of students from underserved communities who graduate from college prepared to lead.
VISION Every child in Houston will have equitable access to a public school that delivers a college-ready education.
OUR CORE VALUES
Grow Authentic Leaders
Eliminate Educational Inequity to Advance Social Justice
Achieve Jaw-Dropping Results
Build Transformative Relationships
Create Pathways to Opportunity
Our focus at YES Prep is to prepare thousands of underserved students in Houston to be college ready, thereby transforming the city’s educational landscape. As such, all YES Prep students are expected to embody and demonstrate the YES Prep core values through their actions, their work, and their relationships.
WHY WE EXIST Across the nation, only half of all students from low-income communities graduate from high school and only 10% earn a college degree. Over the long term, these statistics damage our economy and prevent the next generation of leaders from emerging. In a country where a child’s zip code often determines their life trajectory, YES Prep provides evidence that different outcomes are possible when students are given access to high-quality educational opportunities. At YES Prep, we believe that every student, regardless of race or socioeconomic status, deserves the opportunity to receive a world-class education.
OUR CHARTER SCHOOL STATUS Charter schools are public schools intended as champions for education innovation. Charter schools are free from some of the regulations and red tape of traditional public schools. While we are a public school, some of the regulations that apply to traditional public schools do not apply to us. We do not have contracts for teachers, we are not required to provide duty free lunches to our teachers, and we can set our own academic calendar and hours of operation, providing more learning time for our students and subject to the Texas Education Agency. In Texas, charter schools receive state funding, but must raise funds privately to account for resources not funded by the government.
Along with this freedom comes a heightened sense of expectations for our staff and our students. Our mission is only possible if we hold ourselves, each other, and each of our students to the highest standards of performance and behavior.
- Telephone
- 2162883620
- Location
-
5515 South Loop East, Suite B
Houston
Texas
77033
US
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