Skip to main content

This job has expired

Secretary/Bookkeeper- Unassembled Exam/for External Eligiblity List

Employer
Duval County Public Schools
Location
Jacksonville, FL, US
Salary
$11.57 / Per Hour

Job Details

Dear Employee,

In accordance with Civil Service Rules, Human Resources will be approving the use of unassembled external lists for the following positions:
  • Secretary/Bookkeeper

An unassembled external list consists of compiling applicants who meet the minimum qualifications for each job by evaluations of education, training and experience per Civil Service Rule #4 without an exam/test component. Internal and External candidates who meet the minimum qualifications would then be placed on an External list. The unassembled lists will be used in an external capacity and the eligibility lists will be valid for one year from the date they are created. Though internal candidates may still apply, no seniority points will be awarded and there will not be internal lists compiled for these positions at this time. Positions will be posted externally through TalentEd. Each external position will be posted by June 7, 2021. Please note that this opportunity is being made in collaboration with Duval Teachers United and will not be a continuing practice. Should you have any questions please contact our office at 904-390-2182.

Job Summary

Provides administrative support work and reviews, processes, and maintains accounting and fiscal records, files and forms; receives and deposits funds; purchases school supplies and equipment; schedules appointments; composes and types correspondence; and maintains records and files. Responds to inquiries and provides assistance to school-related organizations, parents, students, vendors, school staff and faculty, and other School Board personnel. Performs general clerical functions in support of school staff as needed. Work is examined periodically by Internal Accounts Auditors for accuracy, completeness, and conformance with applicable laws, rules, regulations and procedures.

Essential Functions

1. Receives all monies for internal accounts; issues receipts; deposits and disburses monies; prepares check requests; and reconciles and verifies bank statements for school and community education, extended day, and summer camp.

2. Reconciles and balances assigned accounts, performs year-end closing functions, and responds to and makes adjustments per annual internal audit. Enters financial transactions and purchases to the District's automated financial systems.

3. Assembles, verifies, and prepares detailed financial and statistical data and reports. Completes employee accident reports, processes injury claims and maintains files.

4. Gathers time/payroll sheets and leave forms from faculty and staff; verifies accuracy of forms and required signatures; monitors daily absences; submits payroll documentation to the Payroll Department; distributes payroll checks; and answers payroll questions.

5. Types, edits, and proofreads correspondence, reports, documents, and other materials.

6. Receives and reads incoming mail, screens items for handling, and forwards to appropriate individual.

7. Coordinates meetings, appointments, conferences, and travel for supervisor and other appropriate personnel.

8. Establishes, maintains, and updates filing and tracking systems for correspondence, action documents, and work in progress. Maintains equipment and maintenance agreement records and BPI numbers, retires and transfers equipment as needed.

9. Contacts and maintains files on substitute teachers, prepares class room schedules and time sheets for substitute, and finds class coverage for adjunct teachers when absent.

10. Oversees all fundraising events and related paper work.

11. Schedules, assigns, monitors and reviews the work of others.

12. Researches and identifies temporarily idle and/or surplus funds to be transferred to savings and/or used to purchase time certificates of deposit in accordance with School Board policy.

13. Maintains long distance telephone log and post charges to appropriate accounts.

14. Performs other duties as assigned.

Probation: One (1) year

Qualifications

Open Requirements: A two (2) year combination of education, training, and/or experience in administrative support work which includes accounting or bookkeeping experience in at least one (1) of the following areas: accounts payable (posting and/or paying on accounts), accounts receivable, payroll, bank telling/cashiering, and bank statement reconciliation/financial analysis for multiple accounts. Must be able to type accurately at a rate of 20 correct words per minute. Must be bondable.

Successful completion of a high school, vocational/technical school or college-level Bookkeeping course may substitute for six (6) months of the required experience. Three (3) semester hours of successfully completed college-level accounting course work may substitute for six (6) months of required accounting or bookkeeping experience. General Accounting I & II together may substitute for Principles of Accounting I and are together equivalent of one three (3) semester hour college level accounting course

Licensing: NA

Knowledge, Skills, and Abilities
  • Knowledge of the techniques, methods, and procedures used in performing the more complex clerical-accounting and bookkeeping functions
  • Knowledge of (government) accounting and bookkeeping principles, practices and procedures
  • Knowledge of the District's internal accounts policies, rules, and procedures
  • Knowledge of School Board policies and procedures regarding school budgets, purchasing, payroll and related issues
  • Knowledge of employee accident reports
  • Knowledge of Federal, State, and local laws, rules and regulations regarding public funds
  • Knowledge of Business English
  • Knowledge of general office practices and procedures
  • Strong mathematical calculation skills in addition, subtraction, multiplication, and division
  • Strong organizational skills
  • Strong time management skills
  • Strong oral, written, and interpersonal communication skills
  • Strong word processing, spreadsheet, and database software skills
  • Ability to apply accounting and bookkeeping knowledge to assigned tasks
  • Ability to reconcile a bank statement and make bank deposits
  • Ability to research and identify temporarily idle or surplus funds to be transferred to savings and/or used to purchase time certificates of deposit in accordance with School Board policy
  • Ability to learn and use the District's automated Internal Accounts software
  • Ability to perform research, compile data, and report findings
  • Ability to establish, update and maintain filing systems
  • Ability to read, understand and apply job-related materials, information, policies, and procedures
  • Ability to work independently and handle confidential information with discretion
  • Ability to establish and maintain effective working relationships


Primary Location:
DISTRICT BASED
Salary Range:
$11.57 / Per Hour
Shift Type:
Full-Time

Company

Duval County Public Schools in Jacksonville, Florida is the 22nd largest school district in the nation and the sixth largest school district in Florida. The district is committed to ensuring that students are prepared for success in college or a career, and life. In addition, the district will make sure its mission of providing educational excellence is reflected in every school, in every classroom, for every student, every day.

 

DCPS currently serves approximately 128,000 students in grades Pre K-12 and operates 163 schools. In addition to its traditional, comprehensive schools, DCPS is known for its diverse magnet schools and themes and nationally recognized high school programs that include rich acceleration and vocational programing.

DCPS offers a competitive salary schedule and generous supplements for select hard to staff subject areas. Our starting teacher salary is the highest in the Northeast Florida region! Annual teacher salaries range from $39,500 –$73,000 based on degree and experience.

Company info
Website
Telephone
9043902505
Location
1701 Prudential Drive
JACKSONVILLE
FL
32207
US

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert