Position Type:
Classified Support Services

Date Posted:
6/25/2021

Location:
Administration Office

JOB TITLE: CARES Act/ESSER Grants Coordinator/Grants Accountant
LOCATION: Lower Campus
WORK YEAR: 260 work days
SCHEDULE: 40 hours per week, Monday - Friday. Work hours may be determined by manager and employee.
WORK STATUS: Temporary Full Time, Exempt. Position timeline 6/2021 - 12/2023
REPORTS TO: Chief Finance Officer

POSITION SUMMARY: Support and oversee all district CARES Act/ESSER grants. Coordinate the full lifecycle of grants from their conception and initiation to their planning, execution, performance/monitoring, and closure. Coordinate grant applications & revisions. Provide clear communication to all stakeholders of grant objectives, rules and regulations, allowable expenses and timelines. Monitor grant transactions, provide progress/budget reports, and process monthly Requests for Funds (RFFs). Close out grants at year end.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Responsible for all aspects of grant accounting including proper coding of expenditures, balancing of accounts, funds request to CDE and other necessary reporting and accounting
• Attend meetings, webinars and trainings for grants, and disseminate information to stakeholders
• Develop budget and spending plans with stakeholders in accordance with each grant's requirements
• Keep relevant stakeholders informed about upcoming deadlines and deliverables, thereby ensuring smooth completion of grant objectives
• Provide detailed reports to the grant stakeholders around the progress of each grant
• Monitor grant spending to ensure grants stay within budget and are fully expended by the end of their life
• Monitor required documentation/paperwork and other related documents connected with CARES Act/ESSER grants
• Assist with budget and audit preparation
• Other accounting or business related duties may be assigned by the Chief Finance Officer

SUPERVISORY DUTIES:
None

POSITION REQUIREMENTS:

Required

• Bachelor's degree in Accounting, Business Administration, or related field
• Strong project management skills
• Three to five years of experience with overseeing and managing grants and grants accounting

• Strong computer and Excel skills
• Demonstrates competence in the ability to use independent judgement and discretion around accounting matters

Preferred

• Governmental accounting experience
• Experience with Infinite Visions software
• Bilingual Spanish/English desirable

GENERAL EXPECTATIONS:

• Ability to prioritize work, meet deadlines and produce quality results on time with attention to detail
• Excellent organizational skills
• Strong written and verbal communication
• Excellent interpersonal and presentation skills
• Good understanding of the organization's overall business and its objectives
• Possess good knowledge of planning and strategizing financial and budgeting issues
• Ability to perform in a cross-functional team approach
• Is flexible and adaptable to change
• Has the ability to work collaboratively with administrators and co-workers
• Maintains a positive attitude
• Observes all district policies and procedures
• Must be able to maintain confidentiality
• Supports the Sheridan School District Strategic Plan

ESSENTIAL PHYSICAL REQUIREMENTS:
The usual and customary methods of performing the job's functions required the following physical demands: some lifting up to 50 pounds, carrying, pushing, and/or pulling: and signification fine finger dexterity. Generally, the job requires sitting, walking, and standing. This job is performed in generally a clean and healthy environment.

This description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with this job. It is intended to be an accurate reflection of the principal job elements essential for making compensation decisions. This job description is subject to change in accordance with the needs of the District and is not intended to create any express or implied contract of employment or expectancy of continued employment for any definite term.