Description
Position at IDEA Public Schools

About IDEA Public Schools :  

 

At IDEA Public Schools, we believe in college for ALL and we are committed to ensuring that   all   our students graduate from college. IDEA Public Schools has grown from a small school to the fastest-growing network of tuition-free Pre-K-12 public charter schools in the United States sending 100% of our students to college. 50% of our students graduate from college in 6 years - that's 8 times the national rate for students in our communities!  

 
IDEA was founded in 2000 as a single school with 150 students in the Rio Grande Valley. When interest exceeded building capacity, to meet the demands, IDEA's co-founders committed to serving more students in the Rio Grande Valley of Texas and beyond. We now serve  over 65,000  students across Texas and Louisiana. Be on the lookout for IDEA schools opening near you-with continued growth in our current regions an d new launches in  Tampa Bay , FL  (2021) ,  and  Jacksonville, FL (2022) !  

 

When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality.  

 

To learn more about IDEA, check out this   video .  

About the Rio Grande Valley:

 

Since 2000, IDEA Public Schools has grown from a school of 150 students in Donna, TX, to the fastest- growing family of tuition-free, public charter schools in the United States. In the Rio Grande Valley, we are a nucleus of four counties (Cameron, Hidalgo, Starr and Willacy Counties) that work as one unit to support our children academically and holistically. 

 

RGV is home to a population of just over 1.3 million residents. Children across the region truly benefit from IDEA's mission of college for all, as only 1 out of 17 students currently graduate college ready. Our mission holds true as we have over 5,000 IDEA alumni that currently attend, or have graduated from, 300 colleges and universities across the country.  

 

Join our passionate team of changemakers in south Texas as we prepare to expand our home region to 55 schools, serving over 38,000 students in 2022. 

Role Mission: The CNP Procurement Analyst is part of the finance team within the Child Nutrition Program and is responsible for researching and following compliance guidelines for procuring goods and services for the programs we feature, while driving operational results.  This role collaborates with the other functional teams, under the supervision of the CNP Procurement Manager, to ensure our students receive the best program experience possible.  Other responsibilities include, but are not limited to: ensuring all current contracts are compliant with federal, state and local procurement guidelines, creating solicitations, publishing and tabulating results for solicitations for goods and services, holding awarded vendors accountable for terms and conditions and addressing service deficiencies, attending local, state and federal trainings as needed.

 

Accountabilities
Complete 100% of assigned procurement audits by June 30th and assist with corrective action plan execution.

• Collaborates with leadership to improve on internal audit processes and preparation
• Conducts on site procurement audit as assigned, to ensure that campuses and vendors are complying with set contract terms.
• Review local, state, and federal compliance regularlywith a focus on implementing processes & procedures that will ensure all compliance
• Provides technical support to Manager in to ensure administrative review readiness throughout the year

 
District will complete the approved TDA spend down plan by June 30 th

• Follows the departmental procurement calendar ensuring that solicitation are ready. 
• Follows established contract management process that ensures vendors adhere to established contract terms and conditions 
• Provides support to manager on purchasing trainings to headquarters and campus managers that are part of the spend down plan ensuring adherence to policy.
• Provide recurring updates Federal, State and Local policies by attending appropriate seminars and conferences.

 
100% of CNP Equipment will be inventoried and an asset schedule set

• Perform capital equipment asset counting through an asset management system
• Provide support in the inventory of assets at campus.
• Monitors requests for Capital Improvement projects from staff.
• Assists with the proper acquisition and disposal of capital assets.

 
Monitors the cost of supplies, kitchen equipment and contracted services to ensure Texas Department of Agriculture compliance

• Utilizes current vendor management system
• Identifies potential vendors that can provide products and services needed to continue growth in existing and new regions
• Perform appropriate administrative and operational research to support proposal and contract.
• May lead bid proposal review committees
• Maintains compliance with all applicable policies and regulations regarding bidding and purchasing
• Maintains all procurement documentation to ensure compliance with Federal and State regulations.

 
100% of contracts are up to date prior to First Day of School (FDOS)

• Ensure that contracts and proposals are properly entered into the organizational databases and securely maintained.
• Enforce the standards of contracts, including presentation of budget, payment terms, general language and provisions.
• Assure accuracy of contract text, conditions, terms and attachment
• Serve as liaison between user and vendor during the contract term
• Maintains deadlines on deliverables and communicate on an ongoing basis with vendors and internal users about contractual issues.

 
We look for Team and Family who embody the following values and characteristics:

• Believes and is committed to our mission and being an agent of change: that all students can get to and through college  
• Has demonstrated effective outcomes and results, and wants to be held accountable for them 
• Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly
• Works with urgency and purpose to drive student outcomes 
• Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change 
• Seeks and responds well to feedback, which is shared often and freely across all levels of the organization 
• Works through silos and forges strong cross-departmental relationships in order to achieve outcomes 
• We believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students. 

Supervisory Responsibilities

• No supervisory duties.

Competencies:

• Mission Focus- focuses on IDEA's core purpose of getting all students to college
• Record of Results - holds high expectations for self and others to achieve and surpass intended goals
• Manage Others to Deliver Results-leverages relationships to build and reinforce IDEA's culture and invests others in big goals
• Problem Solving - able to synthesize, analyze, and prioritize data and opportunities to develop strategies for achieving quantifiable goals
• Coaching & Developing - develops team through formal and informal methods; makes professional development a top priority
• Communication - effectively conveys information using a variety of channels and techniques
• Continuous Improvement - proactively identifies opportunities to improve and consistently reflects on past actions to guide future decisions

 

Qualifications:

• Education: Bachelor Degree in public accounting, public finance, business administration and public administration.
• Experience: 1+ years of direct experience in procurement/purchasing roles which can be but not limited to: Buyer, sourcing manager, materials manager, procurement analyst or supply chain manager.
• Licenses or Certifications Preferred: Purchasing certification recognized by the State of Texas Comptroller.

 

Knowledge and Skills:

• Knowledge of compliance for USDA food service programs: School Breakfast Program, National School Lunch Program, and Child and Adult Care Food Program, and the Community Eligibility Provision
• Knowledge of state audit processes (internal, external, single audits and state audit reviews)
• Business awareness with knowledge of methods, materials, equipment, and processes used in the food industry & management 
• High degree in attention to detail that includes understanding terms and conditions of all forms of contracts
• Strong mathematical and accounting skills with ability of converting raw data into meaningful analysis and recommendations
• Strong computer literacy in the Microsoft Office suite: Proficient Excel software experience required
• Works well under pressure in an effort to meet deadlines with a high degree of accuracy
• Ability to follow verbal and written instructions
• Demonstrate flexibility, adaptability and is self-motivated
• Strong organizational, communication (oral and written) and interpersonal skills
• Demonstrate high level of emotional awareness   
• Able to work irregular hours during peak times and available for 15% travel throughout IDEA network

 

Compensation:

• Salaries for this role typically fall between $51,946 and $61,816, commensurate with relevant experience and qualifications. This role is also eligible for a performance bonus based on individual and organizational performance and goal attainment.

IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at (956) 377-8000.