Tacoma Public Schools

Expected Start Date: June 2021

FTE: 1.0

Hours per day: 8

Salary Level: PT6 $28.92 - $36.95 DOE

Union/Days per year: Professional Technical, 260 work days, 12 month

Benefits: This job has the full range of benefits offered by Tacoma Public Schools.

Additional Information: Salary placement is based on verifiable LIKE work experience

SUMMARY
This position maintains, monitors, updates, reconciles, and analyzes assigned Departmental budgetary information, related records and contracts; provides administrative support functions; assists in planning expenditures and revenues; provides lead direction in the budgetary and office duties of office staff.

ESSENTIAL JOB FUNCTIONS
1. Compiles budget data and makes computations to assist in the planning and projecting of budget expenditures and revenues for Department General Funds and Capital Dollars; makes budget recommendations for the purpose of assisting in planning expenditures and revenues.
2. Performs secretarial duties, as directed, for the department, such as correspondence, memoranda, and reports; researches and responds to inquiries from administrators, staff, vendors, and state and federal auditors, per direction of the Chief Information Officer or assigned administrator; performs follow-up activities for the purpose of maintaining assigned Departmental related records.
3. Maintains and updates budget record information; reconciles transactions to District Financial system; assists in disbursing budget funds; provides budget information during audits regarding justification of expenditures; maintains department compliance with District, State and Federal expenditure requirements for the purpose of maintaining, updating and reconciling assigned Departmental budgetary information.
4. Monitors and reviews budgets for funding eligibility and timely funds expenditures; detects significant deviations from established policies and guidelines; organizes findings and develops preliminary recommendations; investigates and verifies information; reviews and provides guidance for budget and procurement requests to ensure compliance and that the information is complete; obtains and compiles various budget data and/or materials for the purpose of monitoring and analyzing assigned Departmental budgetary information.
5. Analyzes and may recommend modifications to District and Department fiscal policies and procedures to ensure maximum efficiency; ensures adequate controls are implemented, maintained and monitored; prepares statistical information, calculations and other documents used in the budget process; analyzes past and present departmental budget operations and recommends improvements for the purpose of assisting in planning expenditures and revenues.
6. Develops and maintains a system for recording and monitoring fiscal and operational department records and information including budgets, various fund account information, and other designated departmental/program records for the purpose of maintaining and monitoring assigned Departmental budgetary information and related records.
7. Reconciles procurement cards, monitors purchases; places orders through internal and outside vendors as needed; reconciles account balances, and processes year-end reporting as required for the District for the purpose of reconciling assigned Departmental related records and contracts.
8. Monitors, reviews and tracks vendor/technical procurement contracts; facilitates vendor contract issues and processing assuring compliance with fiscal guidelines; determines appropriate funding sources for contracts and services for the purpose of monitoring assigned Departmental contracts.
9. Processes all aspects of requisitions for using the District accounting system, including preliminary approval, researching cost-effective vendors, receipt and verification of items, and distribution to appropriate office; may complete and maintain timekeeping for assigned departmental payroll for the purpose of maintaining and monitoring assigned Departmental related records and contracts.
10. Provides general support, training and guidance to office staff in procedures relating to budget, accounting, and records retention, as directed; ensures accuracy of data and compliance with District policies and regulations; coordinates staff travel requests, conference registrations, and related processes for the purpose of providing office duties.

OTHER JOB DUTIES
1. Maintains and updates knowledge and skills necessary for success in the position by participating in professional development activities as needed or as assigned.
2. Performs office and bookkeeping/accounting-related activities, as assigned.
3. May assist with special projects and related duties as assigned, on a temporary basis.
4. Regular, reliable, predictable attendance or physical presence is an essential job requirement and critical to the performance of the work.

MINIMUM QUALIFICATIONS
Education and Experience
Two-year degree or completion of a vocational program in accounting, bookkeeping, finance or closely related field and three to five years of increasingly responsible work experience in technology support, bookkeeping, accounting, or budget monitoring; or any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work.

Licenses/Special Requirements
Fingerprints and successful WSP and FBI background clearance/sexual misconduct clearance.

Allowable Substitution
Equivalent combinations of education and experience may be evaluated by the Human Resources Department for comparability. Bachelor's degree in accounting may substitute for up to two years of the required experience.

Knowledge, Skills, and Abilities
Knowledge of accounting, budgetary and bookkeeping principles, practices, rules, and regulations.
Knowledge of the process for developing and monitoring technology based technical contracts.
Knowledge of budget development and monitoring practices and processes.
Knowledge of technology terminology.
Knowledge of rules and regulations governing accounting procedures for School Districts is desirable.
Knowledge of District, federal, and state guidelines, applicable laws and budgetary requirements.
Knowledge of records management techniques and practices.
Knowledge of correct grammar, spelling, and English usage.
Skill in obtaining, clarifying and exchanging information.
Skill in problem solving and analysis.
Skill in word processing, spreadsheet and financial software applications.
Skill in developing and documenting procedures and making recommendations.
Ability to operate a personal computer with word processing, spreadsheet and financial software applications.
Ability to analyze, interpret and resolve complex problems.
Ability to maintain confidentiality.
Ability to communicate technical information to non-technical people.
Ability to plan, organize, prioritize, meet established deadlines and provide follow-up.
Ability to maintain accurate and detailed records
Ability to prepare accurate detailed reports.
Ability to accurately perform complex arithmetical and statistical calculations.
Ability to obtain, clarify, and exchange information.
Ability to participate as a team member.
Ability to work without direct supervision.
Ability to provide and promote positive customer service.
Ability to demonstrate reasonable, reliable and regular attendance.
Ability to establish and maintain effective working relationships with a variety of people in a multi-cultural, diverse socio-economic setting.

CONDITIONS
Office environment; experiences frequent interruptions; required to meet multiple, inflexible deadlines; may be required to lift and carry up to 20 pounds, bend, squat, stoop, kneel, crouch, walk, twist, climb, and/or be mobile.

D04-02

This job description is not an employment agreement or contract. Tacoma School District administration has the exclusive right to alter this job description at any time without notice. The statements contained herein reflect general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload.

Tacoma Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator: Lisa Nolan, 253-571-1252, lnolan@tacoma.k12.wa.us; Title IX Coordinator: Eric Hogan, 253-571-1191, ehogan1@tacoma.k12.wa.us; and 504 Coordinator: Elementary, Elise Friedrich-Nielsen, efriedr@tacoma.k12.wa.us, 253-571-1096; Secondary, Cari Ake, cake@tacoma.k12.wa.us, 253-571-1225. Address: P.O. Box 1357, Tacoma, WA 98401-1357.

HRInfo@tacoma.k12.wa.us, (253) 571-1250