Description
Position at IDEA Public Schools

About IDEA Public Schools :  

 

At IDEA Public Schools, we believe in college for ALL and we are committed to ensuring that   all   our students graduate from college. IDEA Public Schools has grown from a small school to the fastest-growing network of tuition-free Pre-K-12 public charter schools in the United States sending 100% of our students to college. 50% of our students graduate from college in 6 years - that's 3 times the national rate for students in our communities!  

 
IDEA was founded in 2000 as a single school with 150 students in the Rio Grande Valley. When interest exceeded building capacity, to meet the demands, IDEA's co-founders committed to serving more students in the Rio Grande Valley of Texas and beyond. We now serve  over 65,000  students across Texas and Louisiana. Be on the lookout for IDEA schools opening near you-with continued growth in our current regions an d new launches in  Tampa Bay , FL  (2021) ,  and  Jacksonville, FL (2022) !  

 

When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality.  

 

To learn more about IDEA, check out this   video .  

About the Rio Grande Valley:

 

Since 2000, IDEA Public Schools has grown from a school of 150 students in Donna, TX, to the fastest- growing family of tuition-free, public charter schools in the United States. In the Rio Grande Valley, we are a nucleus of four counties (Cameron, Hidalgo, Starr and Willacy Counties) that work as one unit to support our children academically and holistically. 

 

RGV is home to a population of just over 1.3 million residents. Children across the region truly benefit from IDEA's mission of college for all, as only 1 out of 17 students currently graduate college ready. Our mission holds true as we have over 5,000 IDEA alumni that currently attend, or have graduated from, 300 colleges and universities across the country.  

 

Join our passionate team of changemakers in south Texas as we prepare to expand our home region to 55 schools, serving over 38,000 students in 2022. 

Role Mission: The role of the IT Project Coordinator is to support the IT PMO and its portfolio of projects as well as support IDEA's participation in federal subsidy programs as it pertains to technology infrastructure such as USAC's E-Rate, Emergency Connectivity Fund and other Covid-19 relief funding.

Reporting to the IT PMO Director, The IT Project Coordinator is responsible for coordinating project schedules and activities, maintaining and monitoring status reports, assessing and escalating risks and maintaining project documentation.

The IT Project Coordinator will support the Director and E-Rate Consultant(s) throughout the federal funding lifecycle to ensure compliance, timely information flow, optimal funding and accurate record-keeping.

 

Accountabilities

Project Delivery: Ensure all IT Projects are delivered within the defined constraints

• Assist the Project Managers for assigned projects to
  • Ensure they are established to meet required constraints and are appropriately developed, managed and monitored
  • Ensure appropriate application of the PMO Project Management Framework
  • Report status and escalate risks and issues in a timely manner and overall project health in a timely manner throughout the project's lifecycle.
  • Assist with drafting project plans and maintaining project documentation as needed and artifacts meets PMO quality standards and minimum requirements.
  • Coordinate external resources and vendor Project Managers
  • Drive project execution in a shared resource environment.
• Administer Project schedules in the Collaborative Work Management (CWM) System
  • Tracks and updates schedule progress, risks, issues, cost, and completion dates.
  • Anticipate and report any schedule deviations to Project Managers, along with communicating relevant information to all team members, such as change in schedule dates and times or change in milestones or dependencies
• Manage logistical arrangements including scheduling, preparation of meetings, dissemination of documentation, recording meeting minutes, follow-up communications with the meeting attendees, etc.
• Lead the development and retention of all project documentation and folder structures in SharePoint maintaining minimum requirements (i.e., project meeting agenda's, Project Steering Committee decks, business requirements, MAP documents, closure documents, RFP, meeting minutes, risk/issue log) including timely distribution of materials.
• This role will also ensure adoption of the PMO Framework leveraging PM best practices, process improvement, change management and techniques to continuously strengthen the department's ability to deliver and perform as a project management center of excellence.
• Provide ad-hoc support to the Director, Program and Portfolio Management as needed.

 

Beginning of Year (BoY) Deliverables: 100% of Information Technology and Instructional Technology BoY deliverables completed by one week before First Day of School​

• 100% of schools have a fully functioning network and voice systems by three weeks prior to the first day of school
• 100% of staff have proper technology and account access by the first day of work
• 100% of students have proper technology and account access by the first day of school
• ​100% of instructional systems are fully configured, ready and available by the first day of school
• Work closely with Information Technology, the IDEA Construction department and construction Project Management to ensure all construction related IT project deliverables are completed on time and within scope and quality constraints

 

Fiscal Stewardship: Information Systems will leverage existing, emerging, and innovative technologies to enhance, improve, and streamline business processes with a TCO/per student YoY decrease of 5%

• Ensure all projects are completed on time and within budget
• Leverage effective continuous improvement and quality assurance practices to reduce waste and increase value
• Manage the successful planning and execution of annual projects to reduce costs and maximize revenue

 

Compliance: 100% of E-Rate process deadlines met with fidelity and in compliance with E-Rate requirements

• Maximize funding while adhering to E-Rate program guidelines and requirements
• Coordinate with external E-Rate consultants and internal leaders (IT Director, Director of Construction, IT Network and Voice Services Manager) to ensure smooth and accurate flow of information
• Coordinate E-Rate RFP and bid selection process in compliance with procurement policy, E-Rate guidelines and applicable federal, state and local procurement requirements
• Coordinate vendors awarded through E-Rate to ensure projects are completed on time and within guidelines
• Maintain accurate documentation and inventory of E-Rate procured network infrastructure

 

We look for Team and Family who embody the following values and characteristics: 

• Believes and is committed to our mission and being an agent of change: that all students are capable of getting to and through college  
• Has demonstrated effective outcomes and results, and wants to be held accountable for them 
• Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly 
• Works with urgency and purpose to drive student outcomes 
• Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change 
• Seeks and responds well to feedback, which is shared often and freely across all levels of the organization 
• Works through silos and forges strong cross-departmental relationships in order to achieve outcomes 
• We believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students. 

 

Supervisory Responsibilities

• None

 

Competencies:

Mission Focus - focuses on IDEA's core purpose of getting all students into college

Record of Results - holds high expectations for self and others to achieve and surpass intended goals

Problem Solving - able to synthesize, analyze, and prioritize data and opportunities to develop strategies for achieving quantifiable goals

Communication - effectively conveys information using a variety of channels and techniques

Continuous Improvement - proactively identifies opportunities to improve and consistently reflects on past actions to guide future decisions

 

Information Technology and Software Engineering Competencies

• IT Project Management with strong focus in Network Infrastructure, IT Systems and Software
• Strong working knowledge of Networking, IT Systems and Information Security
• Strong working knowledge of Data management

 

Project Coordination Competencies

• Schedule Management: Able to manage and understand impacts to project constraints. Tracks key project milestones while adjusting project plans and/or resources to meet the needs of customers by applying appropriate project governance.
• Communications Management: Able to create performance and status reports for relevant stakeholders in a timely, accurate and quality manner.
• Risk & Issue Management: Able to aid in assessing project risk and manages project risk and issue log. Analyzes risks for probability and severity to assess impact on project delivery. Implements procedures to mitigate risk threats.
• Project Documentation:
  • Able to assemble project plans while directing, and monitoring work efforts daily, identifying resource needs, performing quality reviews; and escalating functional, quality, timeline issues appropriately.
  • Able to create, maintain all SharePoint project folder structures while keeping all project documents current.
• Quality Management: Able to aid in the development of project standards and support project team members' adherence to standards

 

Qualifications:

• Education:
  • Bachelor's degree from four-year college or university in liberal arts preferred
• Experience
  • One (1) year or more of related experience coordinating multiple large-scale technical deployments or implementations in a complex environment.
  • Experience administering projects in a CWM (Wrike, Trello, Asana, Smartsheets, Monday.com, etc.)
• Licenses or Certifications
  • Project Management fundamentals such as:
    • PMI CAPM
    • CompTIA Project+
    • Google Project Management Certificate
    • APM Project Fundamentals Qualification (PFQ)
    • PRINCE2 Foundation
  • Degree in Computer Sciences or any of the following:
    • CompTIA A+
    • CompTIA Network+
    • CompTIA Security+
  • Preferred but not required:
    • ITIL 4 Foundation
    • Lean IT Foundation
    • Lean Six Sigma Green Belt
  • Knowledge and Skills
    • Demonstrated skills developing timelines, flowcharts, workplans, tracking tools, spreadsheets, and other elements of project plans using commonly available software tools (e.g., Excel, Visio, or Microsoft Project).
    • Working knowledge of MS 365 suite of applications including SharePoint
    • Strong written and verbal communication skills, including technical and procurement documentation
    • Ability to organize and balance multiple long-term projects while prioritizing daily tasks in a fast-paced environment
    • Initiative to solve problems independently and seek help from colleagues, when appropriate
    • High familiarity with Microsoft 365, database systems, etc.
    • Strong vendor and external resource management
    • Ability to multi-task and handle stressful situations with perseverance and professionalism.
    • Ability to work independently and in a team environment with limited supervision.
    • Ability to listen and communicate succinctly both written and verbal.
    • Attention to detail and accuracy
    • Ability to analyze, think critically and problem solve

Compensation:

• Salaries for people entering this role are typically between $47,657 and $56,235,  commensurate with relevant experience and qualifications.   This role is also eligible for a performance bonus based on individual and organizational performance and goal attainment. 

IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at (956) 377-8000.