Human Resources Support Specialist - District Office

SUPPORT SPECIALIST

Human Resources

BENEFITS: Health, Dental and Vision insurance, 20.90% employer contribution to your PERA retirement plan, paid holidays, paid leave, vacation pay, tuition reimbursement, free CMC credits, amongst others. For Full Time Employees

HIRING SALARY RANGE: $18.13 - $21.76 per hour

POSITION SALARY RANGE: $18.13 - $28.46 per hour

This position is much more than a front desk role; it is the heart of the District Office! In a fast paced, always changing environment, this role holds it all together. Whether answering the phone, assisting in person guests, or responding to email inquiries, the list of to do items is rarely lacking! This role is an integral member of the Human Resources team and provides critical support to our Assistant Superintendents. Looking for a challenging and growth fostering work environment? Apply now!

This position works year round, Monday through Friday, with the exception of major holidays.

SUMMARY OF JOB DESCRIPTION:

Provide support to the Human Resources department and Assistant Superintendents in all aspects to ensure smooth daily operations while maintaining the highest level of confidentiality. Provide a positive guest experience, thorough communication, and lasting relationships with staff and the public.

SUPERVISED BY: Human Resources Director, Assistant Superintendent of Student Support Services, Assistant Superintendent of Curriculum and Instruction.

ESSENTIAL JOB ELEMENTS:

• The duties listed below are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
• Assist with ongoing budget expenditures and adjustments for the department.
• Assist in the monitoring of applicant and employee Colorado Department of Education licensure.
• Assist with HR orientations and preparation of materials for orientations.
• Coordinate arrangements for committee meetings.
• Oversee the volunteer program for the District.
• Coordinate with CDHS Division of Early Childhood regarding requirements for licensure.
• Certify eligibility of employees for various District benefits and programs. (For example: education benefits, discounts, etc)
• Distribute exit surveys for departing employees.
• Facilitate purchase order process and (VISA) Purchasing Cards for the Human Resources, Student Support Services, and Curriculum & Instruction departments.
• Assist with entering of workers compensation claims and paying bills.
• District point of contact for access badges for employees and third parties. Assists in development of policies and procedures around the badge process.
• General correspondence and clerical work for the Human Resources, Student Support Services, and Curriculum & Instruction departments.
• Maintain internal and external records retention as dictated by the Colorado Department of Education and state and federal statute, whether online or hard copy.
• Manage District Office supplies and processes.
• Monitor front desk; greet in person and on the phone, handle all District inquiries.
• Oversee the paraprofessional exam process for the District.
• Organize and facilitate recognition efforts. (Birthday cards, sympathy cards, baby announcements, etc)
• Post and maintain web based information for the Human Resources, Student Support Services, and Curriculum & Instructional departments.
• Produce and distribute communications related to the Human Resources, Student Support Services, and Curriculum & Instruction departments.
• Release personnel information regarding employment verification, background checks, and legal records according to District policy.
• Maintain schedules, travel arrangements, and other reservations for Assistant Superintendents.
• Oversee incoming and outgoing mail for the District.
• Oversee Bus Pass sales for District employees.
• Other duties as assigned.

CONTACTS:

Staff, applicants, university representatives, contracted personnel, advertisers, Colorado Department of Education staff, law enforcement agencies, Colorado Department of Labor and Employment, technical support representatives, Colorado Bureau of Investigation, Mountain BOCES, US Customs and Immigration services, Insurance companies, medical offices, Public Employees Retirement Association (PERA), vendors and the public.

QUALIFICATIONS:

• High school diploma or equivalent.
• 2 years secretarial experience preferred.
• Efficient working knowledge of computers: keyboarding, database, spreadsheet and word processing.
• Ability to carry out assigned projects to their completion with minimal supervision.
• Ability to work independently on a multitude of tasks.
• Effective communication and interpersonal skills.
• Effective organizational and time management skills.
• Successful experience working with confidential information in an office setting.
• Bilingual preferred, however, not required.

Primary Location:
Human Resources
Salary Range:
$18.13 - $21.76 / Per Hour
Shift Type:
1.00 FTE