Description
Position at IDEA Public Schools

About IDEA Public Schools :  

 

At IDEA Public Schools, we believe in college for ALL and we are committed to ensuring that   all   our students graduate from college. IDEA Public Schools has grown from a small school to the fastest-growing network of tuition-free Pre-K-12 public charter schools in the United States sending 100% of our students to college. 50% of our students graduate from college in 6 years - that's 8 times the national rate for students in our communities!  

 
IDEA was founded in 2000 as a single school with 150 students in the Rio Grande Valley. When interest exceeded building capacity, to meet the demands, IDEA's co-founders committed to serving more students in the Rio Grande Valley of Texas and beyond. We now serve  over 65,000  students across Texas and Louisiana. Be on the lookout for IDEA schools opening near you-with continued growth in our current regions an d new launches in  Tampa Bay , FL  (2021) ,  and  Jacksonville, FL (2022) !  

 

When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality.  

 

To learn more about IDEA, check out this   video .  

About the Rio Grande Valley:

 

Since 2000, IDEA Public Schools has grown from a school of 150 students in Donna, TX, to the fastest- growing family of tuition-free, public charter schools in the United States. In the Rio Grande Valley, we are a nucleus of four counties (Cameron, Hidalgo, Starr and Willacy Counties) that work as one unit to support our children academically and holistically. 

 

RGV is home to a population of just over 1.3 million residents. Children across the region truly benefit from IDEA's mission of college for all, as only 1 out of 17 students currently graduate college ready. Our mission holds true as we have over 5,000 IDEA alumni that currently attend, or have graduated from, 300 colleges and universities across the country.  

 

Join our passionate team of changemakers in south Texas as we prepare to expand our home region to 55 schools, serving over 38,000 students in 2022. 

Role Mission: The CNP Procurement Manager is part of the finance team within the Child Nutrition Program and is responsible for ensuring that all services and products are procured in a manner compliant with the United States Department of Agriculture guidelines and the state agencies with oversight.  They take the lead in collaborating with the other functional teams in understanding the specifications/details of the goods and services needed to drive departmental results and ensure our students receive the best program experience possible.  Other responsibilities include, but are not limited to: leads both formal and informal procurement processes, ensure all contracts are compliant with federal, state and local procurement guidelines, holds awarded vendors accountable for terms and conditions and addresses service deficiencies.

 

Accountabilities

Complete 100% of assigned procurement audits by June 30th and assist with corrective action plan execution.

• Collaborates with leadership to improve on internal audit processes and preparation
• Conducts on site procurement audit as assigned, to ensure that campuses and vendors are complying with set contract terms.
• Collaborates with leadership to create strategy for adhering to compliance guidelines as we expand to out of state markets
• Review local, state, and federal compliance regularly with a focus on implementing processes & procedures that will ensure all compliance
• Project lead with internal planning for administrative review (state audit)
• Collaborate with internal or external stakeholders to ensure administrative review readiness throughout the year
• Supports leadership with corrective actions plans as needed when internal or external agencies identify gaps or communicate findings after an audit

 

District will complete the approved TDA spend down plan by June 30 th

• Leads departmental implementation of procurement calendar that coincides with Board meeting dates from Texas, Louisiana and Florida ensuring that all timelines are met. 
• Develops and implements a contract management process that ensures vendors adhere to established contract terms and conditions 
• Designs and delivers purchasing trainings to headquarters and campus managers that are part of the spend down plan ensuring adherence to policy.
• Provide recurring updates Federal, State and Local policies by attending appropriate seminars and conferences.

 

100% of CNP Equipment will be inventoried and an asset schedule set

• Perform capital equipment asset counting through an asset management system
• Leads the inventory of assets at campus and provide guidance to staff on proper inventory controls and reporting.
• Monitors the status of Capital Improvement projects from request, bid solicitation, governmental approvals and vendor compliance.
• Responsible for proper acquisition and disposal of capital assets.

 

District meets 85% retention of CNP staff by June 30 th .

• Develop and deliver professional development training that bridges gaps in compliance or quality of service.
• Lead the improvement of the cafeteria manager in training program and manager pipeline program
• Review departmental job satisfaction survey results and develop strategy for continuous improvement
• Develop departmental policies and procedures, with operational context, that align with the United States Department of Agriculture guidelines and the state agencies with oversight.
• Conduct regular on-site assessments of cafeterias with a focus on identifying best practices and or gaps in food service operations.
• Build a professional relationship with direct reports on a daily basis.

 

100% of programmed schools will have vendors procured and procurement trainings completed by first day of school

• Ensures that by the first day of school the following is completed: 100% of vendors are procured and contracts signed and state and local IDEA purchasing policies and procedures are updated and distributed
• Ensures that updated vendor information, procurement forms and processes are adhered to within 30 days
• Evaluates previous year(s) BOY execution, identify opportunities for improvement and develop strategy for continued success
• Verify that new vendors are accurately placed in the contract management system within seven days of award.

We look for Team and Family who embody the following values and characteristics:

• Believes and is committed to our mission and being an agent of change: that all students can get to and through college  
• Has demonstrated effective outcomes and results, and wants to be held accountable for them 
• Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly
• Works with urgency and purpose to drive student outcomes 
• Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change 
• Seeks and responds well to feedback, which is shared often and freely across all levels of the organization 
• Works through silos and forges strong cross-departmental relationships in order to achieve outcomes 
• We believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students. 

Supervisory Responsibilities

• Directly supervises line staff that can include Procurement Analyst, A/P Clerks and indirectly supervises CNP campus managers with respect to departmental procurement operations

 

Competencies:

• Mission Focus- focuses on IDEA's core purpose of getting all students to college
• Record of Results - holds high expectations for self and others to achieve and surpass intended goals
• Manage Others to Deliver Results-leverages relationships to build and reinforce IDEA's culture and invests others in big goals
• Problem Solving - able to synthesize, analyze, and prioritize data and opportunities to develop strategies for achieving quantifiable goals
• Coaching & Developing - develops team through formal and informal methods; makes professional development a top priority
• Communication - effectively conveys information using a variety of channels and techniques
• Continuous Improvement - proactively identifies opportunities to improve and consistently reflects on past actions to guide future decisions

Qualifications:

• Education: Bachelor Degree in public accounting, public finance, business administration and public administation. Master Degree preferred.
• Experience: 3+ years of direct experience in procurement/purchasing roles which can be but not limited to: Buyer, sourcing manager, materials manager, procurement analyst or supply chain manager.
• Experience: Minimum of 1 year experience within a Child Nutrition Program.
• Licenses or Certifications: Purchasing certification recognized by the State of Texas Comptroller.

 

Knowledge and Skills:

• Understanding of state and federal procurement regulations as they apply to school districts
• Knowledge of state audit processes for internal, external, single audits and state audit reviews
• High degree to attention to detail which includes understanding terms and conditions of all forms of contracts
• Demonstrates a high level of emotional awareness
• Strong organizational, communication and interpersonal skills
• Computer literacy (i.e. Microsoft Office); Proficient Excel software experience required
• Ability to work under pressure and meet deadlines with a high degree of accuracy
• Ability to follow verbal and written instructions which includes internalizing feedback and correcting, as needed.
• Strong analytical skills with ability of converting raw data into meaningful analysis and recommendations
• Demonstrate flexibility, adaptability and be self-motivated.
• Excellent oral, written, and presentation skills.
• Business awareness and knowledge of management practices.
• Able to travel approximately 15% of time throughout the year, with a focus on supporting new campus & new region launch

 

Compensation:

• Salaries for this role typically fall between $57,141 and $68,569, commensurate with relevant experience and qualifications. This role is also eligible for a performance bonus based on individual and organizational performance and goal attainment.

IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at (956) 377-8000.