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Enrollment Administrative Specialist- West University

Employer
ALS Education LLC
Location
Tampa, FL, US
Salary
Competitive

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Description

Primary Responsibilities:

• Effectively supports Principal and promotes positive school culture.

• Effectively performs all duties as assigned and necessary in order for the school and company to achieve its enrollment, academic, and behavioral goals and objectives.

• Accurately manages personnel and payroll processes for all staff.

• Effectively manages enrollment

o Schedule of hosted enrollment sessions

o Update and maintain accounts in Quick Base / Student Information System (STARS)

o Audit of enrollment packets indicates all information completed by parent(s)/student

o Follow up on pending/ enrolled students - 93% or greater pending to enrollment conversion

o Ensure an ample supply of Enrollment Packets are available at all times

o Communicate with the principal on the need for marketing materials

o Monitor the timeliness of students that are pending/ enrolled to ensure they are scheduled in orientation - follow up on no shows as applicable

o Enrollment and academic files are created for all students upon enrollment per applicable checklist

o Student folders are forwarded to the Assistant Principal and Data Specialist in an organized manner

o Ensure demographic data is entered and maintained in the STARS

o Ensure the applicable transportation code is entered into the STARS upon enrollment

o Notify ESE Specialist and ESOL Contact upon the enrollment of eligible students

o Ensure familiarity with surrounding public transportation routes to the school

o Create and submit FTE Transportation documentation to the applicable District office by established due date for each FTE period to ensure funding

o Observation of phone calls answered and returned in a timely, professional manner

o Greets all incoming students, families and guests respectfully and professionally

o Observation of consistently exhibited high standards of professional conduct

o Inform the Assistant Principal and Family Support Specialist with information or assistance requested for housing, Social Security, childcare or services for other applicable agencies - forward copies of the Student Services Form and insurance card, if provided, to the Family Support Specialist

• Assists Principal in managing budget and school-based funds.

Performs all other duties as assigned, which are aligned in accordance with company policy and procedures that ensures goals and objectives are achieved.

Requirements

JobRequirements and Prerequisites:

• High school diploma or GED is required. Associates Degree preferred.

• Must have a high degree of knowledge of general office and telephone equipment.

• Must be computer literate with a high degree of knowledge and experience with Microsoft operating systems, i.e., Windows XP, Excel, and Power Point.

• Must have excellent verbal and written communication skills, demonstrated computer literacy skills, and word processing abilities.

• Bilingual in local area languages and Customer Service experience are preferred.

• Understanding and prior use of the District's MIS is as plus

• Previous experience in school registration office and working with at-risk youth is preferred

Summary

Job Purpose:

The Enrollment Administrative Specialists is responsible for modeling the appropriate image for the company, creating a welcoming environment for students, staff, parents, and visitors, and providing administrative assistance and general office support to the school. The Enrollment Administrative Specialists will also be responsible for assisting with student recruitment, conducting student/parent orientation sessions, processing required paperwork, as well as working with the Principal to ensure the school is meeting or exceeding the contractual enrollment goal.

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