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Purchasing Assistant

Employer
Brenham ISD
Location
Brenham, TX, US
Salary
Competitive

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Brenham Independent School District - Job Description

Job Title/Position:

Purchasing Assistant

Department/School:

Business Office

Pay Information:

Pay Grade: CT6

Days: 226

Supervised By:

Director of Business & Finance

FLSA:

Non-Exempt

Date Revised:

April 2021

Primary Purpose:

Work under close supervision and follow established procedures to maintain accounting records and process accounts payables according to standard accounting procedures.

Qualifications (Experience/Education/Certification):

High School Diploma or GED

Knowledge of basic accounting procedures; ability to use personal computer and software to develop spreadsheets, databases and do word processing; proficient in keyboarding, 10-key numeric data entry, and file maintenance.

Ability to communicate effectively.

Two years accounting-related experience at clerical level.

Major Responsibilities:
  • Receive and process for timely payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information. Verify invoices and purchases orders to ensure completeness and accuracy prior to payment.
  • Detect and resolve problems with incorrect orders, invoices, and shipments as needed.
  • Assist with the preparation of bidding documents including notice and instruction to bidders, specifications, and proposal forms.
  • Input data into financial software.
  • Maintain school district inventory of fixed assets.
  • Prepare correspondence, forms, manuals, reports, and payment authorizations following district standard and requirements.
  • Compile, maintain, and file all reports, records, and other documents as required.
  • Prepare and maintain vendor database and bidder lists.
  • Receive incoming calls, answer questions, and direct calls to the proper party.
  • Operate the district mailroom.
  • Maintain confidentiality.
  • Perform other duties as assigned.

Special Knowledge/Skills:
  • Ability to use standard office equipment including personal computer and peripherals.
  • Effective organizational, communication, and interpersonal skills with staff, students, parents, and community
  • Knowledge of basic accounting principles

Supervisory Responsibilities:

None.

Working Conditions (Mental Demands/Physical Demands/Environmental Demands):

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting. Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching. Occasional lifting and carrying (less than 15 pounds). Maintain emotional control under stress; work with frequent interruptions; may work prolonged or irregular hours.

The foregoing statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities required. The district shall not fail or refuse to hire or discharge any individual, or otherwise discriminate against any individual with respect to compensation, terms, conditions, or privileges of employment because of the individual's race, color, religion, sex, or national origin. Nor shall the district limit, segregate, or classify its employees or applicants for employment in any way that would deprive or tend to deprive an individual of employment opportunities or otherwise adversely affect the status as an employee because of the individual's race, color, religion, sex or national origin.

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