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Beaumont Middle School Administrative Assistant II - Middle School (Bookkeeper) 1.0 FTE

Employer
Fayette County Public Schools
Location
Lexington, KY, US
Salary
Competitive
  • Position Type:
    Secretarial/Clerical/CLAS - 7779 - SCHOOL ADMIN ASST II - MIDDLE


  • Date Posted:
    5/2/2021


  • Location:
    BEAUMONT MIDDLE SCHOOL


  • Date Available:
    21/22 School Year


  • Closing Date:
    05/16/2021


  • Description:
    Organize, coordinate, schedule and perform office functions at a middle school; serve as secretary to the Principal and coordinate communications between administrators, District and site personnel, parents, students and the general public; train and provide work direction to clerical personnel and others as assigned.

    Job Summary:
    • Organize, coordinate, schedule and perform a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at a middle school; prioritize and schedule duties and assignments to assure efficiency and effectiveness and meet established time lines.
    • Serve as secretary and provide administrative assistance to the Principal; make, schedule and arrange appointments, meetings and conferences; independently compose letters, memoranda and bulletins as directed; take and transcribe dictation as required.
    • Organize budget and financial material to maintain accurate fiscal records; record expenditures and transfer funds as appropriate; assist in the preparation of annual budgets and other annual reports.
    • Coordinate the Principal's office, acting as receptionist, and contact and reference source for staff, students, parents and the public; perform public relations and communications services for the Principal.
    • Provide information over the phone or in personal contacts with parents, students or school personnel as appropriate; route calls to appropriate personnel as necessary; coordinate and maintain the school calendar of events.
    • Train and provide work direction to clerical personnel, students and others as assigned.
    • Type from rough drafts or verbal instructions a variety of materials such as master schedules, letters, memorandums, requisitions, lists, bulletins, reports and statistical data.
    • Collect and account for money collected in conjunction with student body funds, last lost or damaged books and other school activities; account for and maintain the cash fund as assigned; prepare student body financial report.
    • Process the certified and classified payroll including the completion and submission of time sheets to the supervisor and District Office; maintain accurate records with respect to personnel; assist substitute teachers and classified personnel by providing them with keys and materials; secure period substitutes and prepare substitute time sheets.
    • Initiate office and general school supply purchase orders; receive, store and distribute supplies and office materials; maintain materials and equipment inventory; maintain department purchase orders.
    • Perform a wide variety of problem-solving tasks in support of certified, classified and management personnel.
    • Operate a variety of office machines such as typewriter, copiers, calculator and computer equipment.
    • Utilize a mimeograph machine for forms, certificates, passes, slips and a variety of other items.
    • Perform First Aid according to established guidelines and procedures.
    • Perform other duties as assigned.
    • Maintain regular attendance.
    Qualifications:
    • High school diploma or G.E.D. Certificate and three years of varied and increasingly responsible clerical or secretarial experience.
    • Must take all required clerical assessments and earn a passing score.
    KNOWLEDGE OF:
    • School office terminology, practices and procedures.
    • Modern office practices, procedures and equipment.
    • Financial and statistical record-keeping techniques.
    • Receptionist and telephone techniques and etiquette.
    • Letter and report writing skills.
    • Health and safety regulations.
    • Correct English usage, grammar, spelling, punctuation and vocabulary.
    • Oral and written communication skills.
    • Applicable sections of Kentucky Administrative Regulations and other applicable laws.
    • Interpersonal skills using tact, patience and courtesy.
    • District organization, operations, policies and objectives.
    • First Aid practices.
    ABILITY TO:
    • Perform office, secretarial and clerical work to assist the Principal with a variety of administrative tasks.
    • Learn, interpret, apply and explain school and District policies, rules and objectives.
    • Understand and perform duties within scope of authority.
    • Establish and implement revised office procedures as needed and according to established guidelines.
    • Understand and interpret rules and written direction and apply to specific situations.
    • Compose correspondence independently.
    • Perform duties effectively with many demands on time and constant interruptions.
    • Type at an acceptable rate of speed.
    • Establish and maintain effective working relationships with others.
    • Operate a variety of office machines including computer equipment.
    • Meet schedules and time lines.
    • Plan and organize work.
    • Train and provide work direction to others.
    • Maintain records and prepare reports.
    • Work confidentially with discretion.
    • Add, subtract, multiply and divide quickly and accurately.
    • Communicate effectively both orally and in writing.
    • Understand and follow oral and written directions.
    • Work independently with little direction.
    Working Conditions:
    • Work is performed while standing, sitting and/or walking.
    • Requires the ability to communicate effectively using speech, vision and hearing.
    • Requires the use of hands for simple grasping and fine manipulations.
    • Requires bending, squatting, crawling, climbing, reaching.
    • Requires the ability to lift, carry, push or pull light weights, up to 30 pounds
    Application Procedure:
    Apply online

    Contact Person: Denis Beall (denis.beall@fayette.kyschools.us)

    Grade 15

    MUST TAKE AND PASS A BOOKKEEPER, WORD AND EXCEL ASSESSMENT WITH A 75% OR HIGHER. CLERICAL ASSESSMENTS WILL BE SCHEDULED VIRTUALLY VIA OUR TESTING PLATFORM.

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