Position Type:
Secretarial/Clerical

Date Posted:
4/19/2021

Location:
City Hall

Date Available:
TBD

Closing Date:
04/30/2021

Bridgeport Public SCHOOLS
Human Resources Department
45 Lyon Terrace, Room 310
Bridgeport, CT 06604

HUMAN RESOURCES ADMINISTRATIVE ASSISTANT
Unaffiliated 12 months (35 Hours per week)

Under general supervision performs professional work of considerable difficulty overseeing a range of administrative functions related to human resource management, employee development and customer service. Assists employees and supervisors with all human resource needs and performs related work as required.

RESPONSIBILITIES:

• Conduct the processing and managing incoming/outgoing calls, mail, information, and correspondence.
• Maintain filing and organizational systems for department including but not limited to employee files and profiles, for all past and current employees. Support the maintenance of any additional files of the Human Resources Department to support easy retrieval and reporting of information as needed. Ensure the timely archiving of personnel files.
• Maintain current folder of forms, form letters, memos, et al on HR shared drive for easy access by all department staff.
• Assist in posting position openings in a timely fashion both internally and externally as needed.
• Support and assist with scheduling, coordination, and preparation of interviews.
• Process new hires. Follow new hire protocol, as set forth by HR Department, CSDE and other appropriate State of Connecticut Departments with all new hires. Maintain all employee files.
• Properly maintain any charts/spreadsheets regarding new hires.
• Communicate with appropriate departments to ensure new hires receive emails, access to programs as well as security badges.
• Communicate with certified staff regarding certification status and any pending state requirements. Assist new and veteran staff with certification paperwork and information as necessary.
• Maintain charts/spreadsheets regarding teacher certifications.
• Prepare correspondence, memos, reports, and agenda materials, etc. as requested. To include but not be limited to the monthly personnel report for submission to the Department Head for review and inclusion in the Board of Education agenda/packets.
• Assist in the planning and preparation for personnel-sponsored workshops and recruitment activities as needed. Prepare for, plan, and attend recruitment fairs as assigned.
• Assist the HR Team with special projects/assignments.

REQUIREMENTS:

• Minimum: High School Diploma/GED
• Minimum: two years of administrative experience.

This description is not, nor is it intended to be a complete statement of all duties, functions and responsibilities for this position.

Salary is commensurate upon education and experience ($35,000-$45,000).

Qualified candidates who wish to apply should access the Bridgeport Public Schools web site and apply using the Applitrack system: https://www.applitrack.com/bridgeport/onlineapp

Posting is Open Until April 30, 2021

"It is the policy of the Bridgeport Board of Education not to discriminate on the basis of race, color, sex, sexual orientation, marital status, religion, age, national origin, ancestry, physical disability, present or past mental disorder, mental retardation, or learning ability, in any of its education programs, activities, or employment practices."

"The Bridgeport Board of Education is an Affirmative Action/Equal Opportunity Employer."