8 hrs/day Guidance Secretary

Location
Iowa City, IA, US
Salary
Competitive
Posted
Apr 12, 2021
Ref
3069
TITLE: GUIDANCE SECRETARY 8 hrs/day

QUALIFICATIONS:
1. High school graduate
2. Business school training preferred; prior secretarial experience a plus
3. Proficient computer skills, including word processing, spreadsheets, and other applicable
programs
4. Strong communication and interpersonal skills
5. Strong organizational skills
6. Proficient in oral and written usage of the English language

RESPONSIBILITIES:
1. Frontline contact; Primary receptionist for guidance office. Answer incoming calls and
forward/voicemail as needed. Manage walk-in traffic.

2. New Student information:
Organize list of new students for next year
Develop new student log/spreadsheet
Develop PS Stored Selection of new students
Fall Registration - schedule appts of new students, input new student information

3. College/Post Graduate Information:
Set up College Visit calendar
Maintain Scholarship Bulletin Board
Manage transcript budget - collect and follow-up on fees as needed
Send transcript requests

4. Cumulative Record Maintenance
Maintain test score cards
Cumulative file check-out
Filing

5. Key Role in Preparing:
National Merit Scholar Applications
Senior Honors Program
Graduation Program
School Profile

6. Assist Teachers/Staff:
Requests for information - queries, class lists, etc.

7. End of year wrap up:
a) EYD report
b) Send final transcripts for seniors
c) Pull senior cumulative files and store in old records
d) Prepare records for microfiche
e) File in SEJH cumulative files for new 9 th graders
f) File previous year senior transcripts in old records area.

8. General Guidance Office Maintenance:
Manage service and repair of office machines
Order Supplies
Upkeep of guidance office forms
Maintenance and check out of guidance reference materials
Upkeep of guidance bulletin boards

9. Work with counselors and assist them in processing their written requests.

10. Performs other clerical duties that may be requested by the counselors or the administration.

REPORTS TO: BUILDING PRINCIPAL
ASSISTANT PRINCIPAL

220 days

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