Secretary 3, Data/Attendance

Location
Omaha, NE, US
Salary
Competitive
Posted
Apr 08, 2021
Ref
9114
Position starting - July 2021

POSITION: Secretary 3 - Registrar

OTHER INFORMATION

Reports to: Building Principal

Work Schedule: 12-month position - Non exempt position, 261 Days

Salary Schedule: 32D $13.58 per hour

Hours to Work: 8.0 hours per day, Monday - Friday

QUALIFICATIONS
  • High School diploma or equivalent.
  • Previous experience working in an office setting assisting students, staff, administration, parents and the community.
  • Experience working in a public school setting, preferred.
  • Knowledge of computer usage and related software mandatory.
  • Knowledge of office equipment.
  • Knowledge of Infinite Campus and District software is preferred.
  • Willingness to take initiative and work independently.
  • Ability to collect, alphabetize and file.
  • Ability to maintain records accurately.
  • Demonstrate the ability to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary.
  • Ability to maintain strict confidentiality.


RESPONSIBILITIES
  • Enroll and register students, schedule summer counselor registration appointments.
  • Request records/transcripts of students.
  • Handle all transcript requests.
  • Input data into computer.
  • Do membership counts and reports.
  • Verify eligibility for social security purposes
  • Organize report card and progress report mailings.
  • Input grade level retentions and promotions into computer
  • Assists with summer registration and summer school data entry
  • Mail summer school report cards.
  • Answer telephone (2 nd person), assist callers or transfer callers to appropriate individuals or departments, take messages.
  • Distribute USPS Mail
  • Assists with Parent Portal information and forwards password reset request to the Help Desk
  • Back-up person for substitute teachers (print absence list and class rosters, prepare sub folders, greet subs).
  • Assist with other duties as assigned.


Essential Performance Responsibilities
  • Receives direction and support from the Data Administrator
  • Responds to walk in, telephone, doorbell, and intercom customer services needs in a timely, positive, and responsive way.
  • Assists with report card and progress report mailings.
  • Inputs grade changes into district software, adjusts records for students receiving .5 credits.
  • Inputs grade level retentions and promotions into district software.
  • Assists with summer school registration, audit reports, and data entry.
  • Creates reports and records data as appropriate.
  • Creates spreadsheets, programs, rosters, certificates, and other word processing documents.
  • Updates student records, parental/guardian notes, and attendance in District software systems.
  • Responds to and processes attendance records and requests.
  • Maintains Student Information Packet (SIP) and Handbook cards.
  • Works with office staff to distribute student, parent, and staff communications.
  • Completes copy requests for teachers and administrators as needed.
  • Inputs teacher absences into District software. May assist with securing a substitute.
  • Assists with the coordination of substitute teachers daily.
  • Coordinates with Curriculum Specialists if a teacher vacancy does not have a substitute.
  • Serves as a backup for other office staff as needed.


Terms of Employment

This position is treated as a full-time non-exempt classified position. The terms of your employment will be governed by applicable state laws regulating employment in a Nebraska public school and Board of Education policies, as those laws and policies may change from time to time. If your position is represented by a collective bargaining representative, then your employment will also be governed by a negotiated agreement between OPS and that collective bargaining representative.

Omaha public schools does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), marital status, sexual orientation, disability, age, genetic information, gender identity, gender expression, citizenship status, veteran status, political affiliation or economic status in its programs, activities, employment, and provides equal access to the Boy Scouts and other designated youth groups. The following individual has been designated to handle inquiries regarding the non-discrimination policies: Director for the Office of Equity and Diversity, 3215 Cuming Street, Omaha, NE 68131. (531-299-0307)

The Omaha Public School District is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process please contact the human resources department at 531-299-0240.

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