POSITION: Executive Administrative Assistant to the Superintendent

REPORTS TO: Superintendent of Schools

SUPERVISES: No direct reports.
PRIMARY FUNCTION: Develops and oversees implementation of the Superintendent's initiatives, which are unique to the Office of the Superintendent.
MISSION:
The Chester Upland School District is committed to providing all students the opportunity to achieve excellence in the four A's: Academics, Athletics, Arts, and Activities.

The Chester Upland School District Administration continues to build a talented and committed team to ensure all students are prepared to graduate from Chester Upland schools career and college ready! The C.O.R.E. is the foundation of the Chester Upland School District's vision and mission:

C.O.R.E.
C- Children First: The well being and continuous learning of every child will drive decisions.
O- One Chester Upland: With dedicated community of partners, parents, students and staff, we will excel, united as One Chester Upland.
R- Reimagining: Through a mode of continuous improvement, we will apply four important levers for change, collaboration, capacity building, deepening knowledge of pedagogy, and focusing direction to improve outcomes for all.
E- Equity, Excellence, and Emotional Intelligence: We will ensure equitable access to a quality education that includes emotional intelligence and leads to excellence across all opportunities and services.

BACKGROUND/CONTEXT:

• This is a professional, skilled administrative position. The Executive Administrative Assistant to the Superintendent maintains the confidential records, schedule, and the lines of communication for the Superintendent of Schools. Provides confidential executive assistant support to the Superintendent particularly in matters related to internal affairs, i.e. parents, teachers, principals, and staff. Coordinates all clerical activities in the Superintendent's Office. The Executive Administrative Assistant to the Superintendent will serve in critical external and internal capacities.

RESPONSIBILITES AND ESSENTIAL FUNCTIONS:

• Creates and maintains beneficial partnerships and alliances with the community on behalf of the Superintendent, i.e., faith community, corporation community, neighborhood organizations, and other key community-based organizations.
• Supports the Superintendent in planning, coordinating, and executing special projects as well as internal cross-departmental communications.
• Assists with the planning and organizing of the Superintendent's Advisory Councils.
• Serves as a resource for correspondence and communication on behalf of the Superintendent.
• Coordinates schedule of the Superintendent and Cabinet, and other internal/external community members.
• Prepares and distributes notices, agendas and supplementary materials for the Superintendent.
• Creates a network of support systems for the Superintendent's programs and system wide agendas.
• Provides effective oral and written communication, and maintains relationship of parents, school district personnel, and the public and outside agencies.
• Keeps the Superintendent appraised of potential problems and concerns.
• Assists in preparing communication of organization updates and activities.
• Maintains records of supervisory evaluations conducted by the Superintendent.
• Reports and maintains attendance records for Superintendent's Cabinet.
• Performs special projects as assigned by the Superintendent; performs additional related work as assigned by the Superintendent.
• Schedules every meeting and special events, as per the Superintendent's request.

MINIMUM QUALIFICATIONS/CERTIFICATION:

• Bachelor's Degree in related field, Master's Degree preferred.
• At least five years of experience in an executive assistant level position.
• Demonstrates ability to work independently, excellent time management skills, and the ability to prioritize competing demands.
• Demonstrated ability to work as a team member.
• Superior communication skills; oral and written.
• Ability to work under pressure.
• Must be able to maintain a flexible work schedule.
• Demonstrated knowledge of Microsoft Office, Windows, Power Point, and the Internet.

SALARY AND TERMS OF EMPLOYMENT:
Salary is commensurate with experience.

EVALUATION: Evaluated annually by the Superintendent.

CONTRACT AFFILIATION: Non-Supervisory Administrative Employees.
APPLICATION PROCEDURE:

• Receipt of a completed application, resume and cover letter
• A minimum of three current written letters of reference from previous or current directors, principal, and supervisors
• Personal interview(s)

The information in this job description is for compliance with the Chester Upland School District Board Policy and the Americans with Disabilities Act (A.D.A.). It is not intended to be an exhaustive list of duties, responsibilities and qualifications for the position. The incumbent may perform or be assigned other duties.
Equal Opportunity Employer
The Chester Upland School District (CUSD) is an Equal Opportunity Employer. CUSD ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Any individual needing assistance in making application for any opening should contact the Department of Human Resources at 610-447-5886.