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School Bookkeeper Liaison

Employer
Hamilton County Department of Education
Location
Chattanooga, Tennessee, United States
Salary
Competitive

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Job Details

Additional Locations

Overview

The purpose of this classification is to provide on-going training and support to school in all areas of school financial management.

Responsibilities

  • Acts in a professional, respectful, and welcoming manner at all times.
  • Creates a customer-focused climate and provides quality services and support to schools and other stakeholders.
  • Complies with applicable district, state, and federal codes, laws, rules, regulations, standards, policies, and procedures.
  • Provides training, guidance, support, and assistance to school bookkeepers in all areas of school financial management.
  • Assists with activities pertaining to audits of school's financial records; assists outside audit team at schools and Central Office in their review of school financial records.
  • Reviews financial statements received from all schools; identifies and corrects financial discrepancies; contacts school bookkeeper to discuss deficit balances, identify and correct problems.
  • Creates and interprets financial analytical reports for school system-wide reports; performs monthly analysis of cash reasonableness, revenue and expense comparison by month as compared to previous year, fund balance analysis, and analysis of restricted accounts balance; accumulates and filters data needed for various state reports.
  • Conveys financial information to school principals, department heads, Central Office, funding agencies and others as appropriate; facilitates presentation of financial information to Board and various funding agencies; provides information regarding accounting procedures and State/Board accounting rules and regulations to school staff; provides school principal with current account balances; provides teachers with current BEP and fee balances; confers with principals, teachers and staff as needed.
  • Reviews year-end bookstore inventories and communicates discrepancies to the schools.
  • Maintains centralized vendor database.
  • Assists with maintenance of centralized chart of accounts.
  • Troubleshoots bookkeeping software and online payment issues. Follows up with school bookkeepers and software companies as necessary.
  • Ensures compliance with Generally Accepted Accounting Principles (GAAP), Governmental Accounting, Auditing, and Financial Reporting (GAAFR), and all other applicable codes, laws, rules, regulations, standards, policies and procedures; initiates actions necessary to correct deviations or violations.
  • Communicates through the proper channels to keep supervisor and other appropriate personnel informed of impending problems.
  • Follows established procedures for ensuring assigned areas are safe.
  • Works collaboratively with administration, principals, secretaries, staff, and other stakeholders.
  • Attends work and arrives to work on time.
  • Maintains confidentiality.
  • Adheres to the Teacher Code of Ethics as defined by Tennessee Law.

NOTE: When performing work in the absence of the school-based employee responsible for bookkeeping functions, the employee in the school bookkeeper liaison position may perform the following duties:
  • Processes documentation relating to purchasing or accounts payable functions; issues purchase order numbers; ensures availability of adequate funding and proper signature or authorization before purchases; prepares bid sheets; monitors status of open purchase orders; review invoices for accuracy; matches with purchase order; researches discrepancies; charges purchase orders and invoices to proper budget accounts; generates checks for payment of invoices and mails to vendors; enters purchasing and payable data into computer; maintains records; ensures all purchasing activities comply with State purchasing guidelines.
  • Processes documentation relating to accounts receivable functions; receives monies in payment of field trips, fundraising or other fees and services; makes changes; records transactions; issues receipts; verifies teachers' collection logs of monies collected from students; resolves any discrepancies with teachers; returns logs to teachers; counts and balances cash receipts; posts receipts to computerized accounting system.
  • Prepares bank deposits; transports banking transactions to and from bank as needed; reconciles bank statements.
  • Receives, prepares or completes various forms, reports, correspondence, lists, policies, procedures, spreadsheets, or other documents.
  • Operates a computer to enter, retrieve, review or modify data; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, database, payroll, financial, Internet, email, or other computer programs; performs basic maintenance of office/computer equipment, such as backing up data or replacing paper, toner, or ribbons; coordinates service/repair activities as needed; provides input for purchase of computer systems.
  • Performs general/clerical tasks, which may include answering telephone calls, sending/receiving faxes, or filing documentation.
  • Travels to schools as needed.
  • Performs other duties as assigned.

Qualifications

Knowledge/Education/Experience:

Four-year accounting degree preferred. Associate's degree in bookkeeping, accounting or closely related field, supplemented by five (5) years previous experience and/or training that includes general accounting, governmental accounting, bookkeeping, and personal computer operations; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Maintains a current driver's license.

Skills/Qualifications:
  • Ability to use technology to create reports and other financial documents.
  • Ability to think analytically, identify problems, and initiate actions to correct.
  • Ability to interpret, explain, and apply Generally Accepted Accounting Principles (GAAP), Governmental Accounting, Auditing, and Financial Reporting (GAAFR), and other applicable codes, laws, rules, regulations, standards, policies and procedures relating to financial and fixed asset management.
  • Ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations involving basic algebraic principles.
  • Ability to communicate verbally and in writing.

Education Requirement

Associate's Degree
Years Experience Requirement

Company

Hamilton County Schools, located in beautiful Chattanooga, TN, is hiring, supporting, and retaining outstanding top teaching talent. We are the fastest improved district in Tennessee and have a goal to become the best. With nearly 80 schools located in urban, rural, and suburban communities, we are confident that you can find your place in Hamilton County.

Why Join our Team?  

New Teacher Support: With our progressive three-year induction program for new teachers, you will have the following supports: 

  • New Teacher Academy 
  • First Year Mentor & Supportive Professional Development 
  • Whole-Teacher/Well-Teacher (wellness & mindfulness training) 

Leadership Opportunities: Grow your career with Hamilton County Schools, no matter your professional goals: 

  • Train to become a mentor teacher or professional development presenter
  • Obtain your National Board Certification and get a $4,000 salary increase 
  • Apply for leadership pipeline programs for instructional coaching or administration 
  • Be a part of innovative programs that are unique to Hamilton County like Teacherpreneur and STEM Fellows
  • Travel the world as a Fund for Teachers recipient

Experience all Chattanooga has to offer:

  • Chattanooga has a metro area of 500,000 people - not too big and not too small - and under two hours from Nashville, Atlanta, Knoxville, and Birmingham
  • Award-winning city for outdoor activities, music, art and culture
  • 25 + local music, art, and food festivals every year

We are seeking teaching candidates who are:

  • Committed to high academic achievement and high expectations for all students
  • Able to be a positive team-player and communicate effectively with colleagues, supervisors, students, and families
  • Open to being coached and receiving feedback in order to advance learning and growth for students
  • Experienced in high-need or Title-I School settings. Experience with English Language Learners is a plus.
  • Professionals with high personal standards and integrity

Compensation & Total Rewards 

  • Competitive salary range commensurate with experience
  • Comprehensive benefits package includes multiple health insurance options, vision, dental reimbursement, short and long-term disability, life insurance, on-site clinics, and a wellness program 
  • Childcare for Hamilton County teachers available in multiple schools 
  • Competitive retirement plans through Tennessee Consolidated Retirement System, including a hybrid 401k and pension plan. In 2018, TCRS was ranked in the top four best funded State Pension plans by the Pew Charitable Trust. 

About Hamilton County Schools

 Hamilton County Schools, located in beautiful Chattanooga, TN, is the fastest improving district in the state of Tennessee. We believe in success for all students and are dedicated to helping all students succeed to their highest potential.  With nearly 80 schools located in urban, rural, and suburban communities, we are confident that you can find your place in Hamilton County.

Who we serve: Hamilton County Schools serves over 42,000 students across our diverse county in urban, rural and suburban communities. Our families speak 125 languages and approximately 8.5% of our students are English language learners.

Our results: The state of Tennessee has recognized Hamilton County as an “Advancing” school district.

A few of our recent achievements include:

  • #2 out of 146 districts in the state of Tennessee for student growth and a Level 5 district for 2018-2019
  • 45 Level 5 schools and 32 reward schools
  • 16 Volkswagen E-Labs - the highest concentration of fabrication labs of any district in the US or abroad
  • Milken Award winning teacher; State Principal of the Year (2017)
  • 13 High Schools with over 18 Future Ready Institutes
Company info
Website
Telephone
4234987048
Location
3074 Hickory Valley Road
Chattanooga
TN
37421
US

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