Position Type:
Office: Professional & Clerical/ Grants Specialist

Date Posted:
3/18/2021

Location:
Chase Building - 236 Grand Street

Date Available:
Immediately After Hire

Closing Date:
Until Position is Filled

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Waterbury Public Schools

JOB CLASSIFICATION DESCRIPTION

JOB CLASSIFICATION TITLE
Grants Specialist

DEPARTMENT
Competitive Grants Office

INCUMBENT NAME
Grants

BARGAINING UNIT CLASSIFICATION
Non-Union*

REPORTS TO:
Directly to the Grant Writer.

FLSA DESIGNATION
Non-Exempt; 12 Month; 35 hours per week; $25 - $30 hourly rate. Note: This is a grant-funded, non-Union position with benefits that exists as long as funds are available.

PART I - SUMMARY OF CLASSIFICATION

This class is accountable for providing technical and other assistance of a complex and confidential nature related to seeking grants, project and budget development, and document preparation for the District's Grant Writer.

PART II - MINIMUM KNOWLEDGE, SKILLS AND ABILITIES

A. EDUCATION AND EXPERIENCE

General Experience:

Associate's degree or at least thirty college credits.

Experience working in grants, development, philanthropy or a related field.

Preferred: Bachelor's degree; experience with Adobe, and experience in an urban school district and/or a multi-cultural environment.

Special Requirement:

In addition to the checking of references and of facts stated in the application, a thorough background investigation of each candidate may be made prior to appointment.

B. CREDENTIALS:

C. LICENSURES, CERTIFICATIONS AND OTHER REQUIREMENTS:

Incumbents in this class may be required to possess a current Connecticut Motor Vehicle Class D Operator License.

D. CONTINUING EDUCATION REQUIREMENTS:

E. KNOWLEDGE, SKILLS AND ABILITIES

• Excellent written and verbal communication skills;
• Proficiency in use of PCs with Microsoft Windows operating system and Office programs including WORD, Excel, PowerPoint, and Outlook;
• Ability to interact effectively with all stakeholders;
• Ability to maintain confidentiality and to demonstrate consistent good judgment, tact and courtesy;
• Ability to perform basic mathematical computations with speed and accuracy;
• Ability to prioritize work, to self-motivate, and to use time effectively;
• Ability to quickly learn new skills;
• Ability to utilize computer software;
• Ability to work as part of a team;
• Ability to work independently with great attention to detail;
• Ability to work with individuals from diverse backgrounds.

PART III - POSITION SUPERVISES

PART IV - ESSENTIAL FUNCTIONS

The following identifies the primary and essential functions of the position and is not intended to be an exhaustive listing of all duties.

• Research grant opportunities using office software programs, Internet, email alerts and/or other resources;
• Review and evaluate grant opportunities for fit with District and office priorities;
• Conduct research related to grant proposals, and compile data from various sources as requested;
• Prepare charts, graphs and other graphic representations of information for proposals and reports;
• Assist with budget calculations and prepare grant budget documents;
• Maintain a computer database of grant partners and prospective grant prospects;
• Maintain the office grant/project deadline calendar;
• Handle specific requests related to entitlement grants;
• Promote and model respectful professional climate/relationships;
• Utilize excellent customer service/interpersonal skills in dealing with office contacts, other office staff, District and Municipal personnel, grantor representatives, community agencies and the community at large;
• Manage reception area. Answer telephones, screen incoming calls, and provide information to callers using in-depth knowledge of the office and its function;
• Handle U.S. mail and inter-office mail. Screen letters, memos, reports and materials to determine action required. Make related recommendations to the Grant Writer.
• Type, revise, or otherwise prepare documents including grant applications, revisions and reports.
• Compose routine letters and memos for the Grant Writer;
• Create and maintain grants related logs, records and files. Maintain grant related electronic and hard copy files as required by the Grant Writer;
• Arrange and coordinate meetings including attendees, meeting space, equipment, refreshments;
• Order and receive all office purchase;
• Manage maintenance and repair of all office equipment;
• Supervise other staff such as interns or temporary help, as directed by the Grant Writer;
• Perform other related work as required by the Grant Writer.

PART V - Working Conditions, Physical and Mental Requirements

Employees appointed to positions in this class must have adequate physical strength, stamina, physical agility and visual and auditory acuity and must maintain such physical fitness as to be able to perform the duties of the class. A physical examination may be required.

Frequency: Place an "X" in each box that is appropriate to your job. NEVER (N) OCCASIONALLY (O) FREQUENTLY (F) CONSTANTLY (C) 0 % of Shift 1-33% of Shift 34-66% of Shift 67-100% of Shift Working Conditions N O F C Working Conditions N O F C Physical Demands Depth Perception X Standing X Color Distinction X Walking X Peripheral Vision X Sitting X Driving X Lifting X Physical Strength: Carrying X Little Physical Effort (-10 lbs.) X Pushing X Light Work (-20 lbs.) X Pulling X Medium Work (20-50 lbs.) X Climbing X Heavy Work (50-100 lbs.) X Balancing X Very Heavy Work (100+ lbs.) X Stooping X Environmental Conditions Kneeling X Cold (50 degrees F or less) X Crouching X Heat (90 degrees F or more) X Crawling X Temperature Changes X Reaching X Wetness X Handling X Humidity X Grasping X Extreme Noise or Vibration X Twisting X Exposure to Chemicals X Feeling X Exposure to Gases and Fumes X Talking X Exposure to Unpleasant Odors X Hearing X Exposure to bodily fluids X Repetitive Motion X Exposure to dampness X Hand/Eye/Foot Coordination X Confinement to Small or Restricting Area X Visual Acuity/Near X Mechanical Hazards X Visual Acuity/Far X Physical danger or abuse X
The above statements are intended to describe the general nature and level of work being performed by the employee assigned to this position. They are not to be construed as an exhaustive list of all job responsibilities and duties performed by personnel so classified.

Waterbury Public Schools is an equal opportunity employer. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the District when necessary.