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Sage Collegiate Public Charter School, Coordinator of Operations & Family Liaison

Employer
BES
Location
Las Vegas, NV, United States
Salary
Competitive
Job Title: Coordinator of Operations & Family Liaison
Reports To: Executive Director
Start Date: March 15, 2021
Duration: 12 months
FLSA: Exempt
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.



About Us
Sage Collegiate Public Charter School is a new K-8 charter school in Las Vegas. We will open in August 2021 with Kinder, 1 st , and 2 nd grade, growing one year until we are at capacity with 8 th grade in 2027-28.

We hold high expectations for ourselves as a staff and leadership team, as well as for our scholars. We balance structure and zest in an intentional culture designed to ensure all children are on a path to get to and through college and be able to have a life of opportunity. One of our core tenets is ‘College starts in Kindergarten,' and we have an unequivocal belief that all students regardless of race, ethnicity, zip code, or socioeconomic status deserve an excellent education. We also ‘Lead with Urgency,' another core tenet. Time is a non-renewable resource. Our scholars have but a single year in each grade. They cannot afford for us to take our time or for change to come at an incremental pace. We seek instructional leaders and staff that believe the same.

Our Mission
Driven by excellence for all in a supportive, rigorous, and ambitious school community, Sage Collegiate Public Charter School educates K-8 students for academic achievement, college success, and a life of opportunity.

About the Role
The Coordinator of Operations and Family Liaison is charged with supporting school operations, including vendor and contractor relationship and facilities, managing the school's main office, facilitating communications with families, supporting enrollment efforts, and building relationships with the school community, including scholars, families, and external partners. The Coordinator of Operations and Family Liaison is a critical Founding Team member. The Coordinator of Operations and Family Liaison works closely with the Executive Director to support the vision and work toward the mission.

Professional Responsibilities

  • Support all operational and logistical projects for start-up operations
  • Assist in enrollment and support recruitment efforts, support community engagement and outreach, including student lottery
  • Support school culture and environment for students and families, including front desk/entrance area
  • Respond to and resolve routine internal and external inquiries with parents, employees, and school organization
  • Participates in site level budget monitoring and management, with input into budget development
  • Manage free and reduced lunch program/process, including the application process with the support of the back-office provider
  • Work with school personnel to maintain integrity and accuracy of student records, including maintenance and tracking of attendance and retention
  • Collaborate with Executive Director to implement policies and procedures at school (e.g., compensation, vacation/sick days, recruitment screening, background checks, etc.)
  • Assist the Executive Director in maintaining school's student information system
  • Maintain personnel files for all employees
  • Manage accounts payable and payroll processes with back-office support
  • Oversee, in coordination with the back-office provider, year-end audits, as well as any site audits from state or federal agencies
  • Provide financial oversight and control, including invoice approval; Maintain an organized, high detail-oriented account of all invoices, receipts, and transactions
  • Ensure up-to-date financial statements and record-keeping in compliance with our back-office provider; Collaborate with back-office provider and Executive Director on regular check-ins
  • Establish, manage, and monitor systems and processes for the sourcing, procurement, utilization of supplies for school, including furniture, curriculum, technology, and food
  • Support the ED in handling all HR policies, procedures, and paperwork; ensure compliance with all laws and regulations
  • Engage in weekly coaching feedback sessions to improve practice
  • Actively participate in regular Professional Development, including Summer Staff Development, and ongoing Whole Team Professional Development
  • Participate in school-related community events, such as recruitment fairs, canvassing events, and fundraiser events as needed throughout the year
  • Willingness to work hard and the flexibility to work through start-up challenges
  • Consistently model Sage Collegiate's core values (We are Audacious, Brilliant, Curious, Determined. We have Zest, Integrity, Purpose.)
  • Complete all administrative requirements by given deadlines


Professional Competencies

  • Strong relationship builder with students, families, and other staff members
  • Growth mindset and ability to accept and implement feedback
  • Excellent communication skills with diverse constituents (teachers, families, students); clear writer, facilitator, and public speaker
  • Highly-organized and efficient; Ability to thrive in a fast-paced environment and embrace multi-tasking multiple projects
  • Ability to work collaboratively across functional teams and in a team-orientated environment
  • Able to problem solve and think creatively about establishing systems and structures for a new school
  • Able to establish and implement operational and financial best practices at start-up school
  • Demonstrate emotional constancy, system and procedural consistency, and intentional calmness and positivity
  • Willingness to work hard and the flexibility to work through start-up challenges
  • Complete all administrative requirements by given deadlines
  • Work collaboratively with Executive Director, school leadership team, and entire school staff toward mission.
  • Able to drive cultural consistency-emotional continuity, system/procedural consistency, and is intentionally calm and positive
  • Demonstrated leadership skills, highly organized and efficient, self-motivated


Professional Requirements

  • Bachelor's degree or equivalent experience is required.
  • Minimum of two years of experience working in a similar capacity in operations and finance with demonstrated track record of success is preferred
  • Experience working in school is strongly preferred
  • Technological proficiency in Microsoft Office, especially Excel, QuickBooks, and other financial management and HR software is preferred
  • Contract procurement and management experience strongly preferred
  • Knowledge of federal, state, and local educational programs, laws, and regulations is a plus
  • Bilingual (English and Spanish) is preferred.
  • Belief in and alignment with Sage Collegiate's core beliefs and educational philosophy is non-negotiable.


Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Regularly required to sit, stand, walk, talk, hear, operate a computer, hand-held learning devices and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 20 pounds.
  • Ability to Comply with the Drug and Alcohol Policy as a requirement of a position that could adversely affect the safety of others.


Other Duties
This job description is not designed to cover or contain a comprehensive listing of activities or Responsibilities that are required of the employee for this job. Duties, Responsibilities, and activities may change at any time with or without notice.

Commitment to Diversity
Sage Collegiate actively seeks to build a diverse, experienced team of educators. As an equal opportunity employer, Sage Collegiate shall not discriminate against applicants or employees on the basis of race, religion, creed, color, national origin, age, sex, gender, gender expression, sexual orientation, marital status, veteran status, disability, or any other category protected by Nevada or federal law.

Hiring Process

Sage Collegiate seeks dedicated, focused educators who are ready to take on the challenge of founding a new public charter school. We seek individuals who are ready to make a difference for children in a high-needs community and who are committed to developing their own learning and who are receptive to coaching and feedback to best support our students. All offers of employment are contingent on successful passing of a background check.

The hiring process at Sage Collegiate includes:

  • Resume screen and short-answer questions
  • Phone Interview
  • Demo Lesson or Observation with a feedback session for teaching candidates and Performance Tasks for Leadership and Support roles
  • Reference Check
  • Final Interview


  • Salary & Benefits
    Sage Collegiate Public Charter School offers a competitive salary, comprehensive health benefits, and retirement benefits. Compensation will vary based upon a range of experience and/or certifications and endorsements, allowing for a greater range of duties and Responsibilities.

    Application
    To apply, send your resume and optional cover letter to Sandra Kinne, Founder and Executive Director by email at skinne@sagecollegiate.org with the subject line of the position for which you are applying.

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