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Clerical - Payroll Clerk

Employer
Providence School District
Location
Providence, RI, US
Salary
Competitive

Job Details

Position Type:
Secretarial/Clerical

Date Posted:
2/25/2021

Location:
Controller

Closing Date:
03/04/2021

School/Location

DEPARTMENT/OFFICE: PAYROLL OFFICE
LOCATION: ADMINISTRATION BUILDING
HOURS: 8:30 AM- 4:30 PM

Group 6 12 Month 1339 Union Position

The Payroll Clerk performs all necessary tasks to insure prompt and efficient preparation and processing of payroll for the Providence School Department.

Individual tasks, if at all varied, are assigned in detail and specific instructions are given as to the manner of performance; work is carefully checked by supervisor both in process and in final form for completeness and accuracy.

THIS POSITION REPORTS TO THE PAYROLL SUPERVISOR

***Accommodations for virtual interviews will be made during this hiring season, please apply***

Roles & Responsibilities

Must be responsible for the processing and distribution of all payrolls

DUTIES as required:
  • Maintain positive and professional staff and customer relationshipsAnswer phones in a professional manner and direct calls to appropriate persons or take detailed messagesManage communication of information in and out of the office; prepare correspondence, emails, memos (paper and electronic)Support office staff, managers and administrators with general operational tasks; assist and perform general record keepingAssists in any aspect of the departmental operation whenever necessary.

PUBLIC RELATIONS
  • Telephone - in-house (intercom), walkie-talkie. Receive and route calls appropriately.Correspondence - receives and routes mail, packages. Prepare correspondence; forward accordingly (notices, grievances, and reports): State, Local and Federal, Use of Building, Health and Safety, Incident/Accident, School/Staff/Parent Notices, Fire Drills and Inspections, Proposals).Maintain up-to-date filing system: Staff directory, phone listing, student recall listings, waiting lists, weekly, monthly, quarterly, annual reports, School Board Agendas.Maintain appointment/meeting calendars/schedules: Building, teacher, parent groups, visitors, workshops, etc.Greet and assist all visitors in a positive manner.



BUDGET
  • Ledger activity associated with balances, spreadsheets & word processing computer application.Updating and distribution of budget reports.Researching data for preparation of requisitions, typing requisitions.Maintain purchase order file, receiving copies, invoices, packing slips.Direct payments, route for payment in a timely fashion.Assist Administrator/Principal/Director in preparation of annual budget.Typing administrative draft - tabulations/calculations.Maintain inventory of office materials, supplies, B5 in stock supplies, books, postage, health and athletic supplies.Mileage: Type monthly mileage on appropriate forms with direct payment for reimbursement including staff travel expenses and cab vouchers.



PAYROLL
  • Prepare/maintain weekly, biweekly, hourly payrolls for administrators, teachers, clerks, aides, etc., relative to regular payroll, overtime, workshops, coverage, breakfast program, in-house coverage, etc., as it applies to the job area.Maintain leave forms, name/address forms, vacation requests, certifications and renewals, etc. for attendance reporting and recordkeeping of payroll. Sort and distribute checks.


COMPUTER
  • SCHOOLS: Daily attendance, registers, bulletins, via mainframe hook-up or independent system.OFFICES: As required/established.


STUDENT PROCESSING
  • (Key: E=Elementary, M=Middle, H=High, G=Guidance, ALL=E, M, H, & G)E-M-H - Suspensions/Parent Conferences, Referrals, Incident Reports.E-M-H - A-8's, Sign-in Books, Sign-out Books, Accident Reports.E-M-H - Reading Folders, Special Ed Folders, Home Instruction Registers.E-M-H - Nurse, Social Worker, Human Relations Specialists Visits.E-M-H - Transportation-Passes, Field Trips.E-M-H - Minority/Majority and Pupil Enrollment Reports.E-M-G - Health Cards, Rosters (Quarterly), Student Transaction Sheets.E-M-G - Scheduling, Deficiencies, Grade Reporting, Report Cards.E-M-G - Repeat/Failure Notices, Non-promotional Notices.E-M-G - Tracer Cards including restrictions, Home Language Survey.E-G - Registration, Elem. Only, Forwarding PR Cards, End of Year.E-M - Recall lists, (closed classes).H-G - Athletics, College Info: Reference Letters, Transcripts.M-H - Locker Assignments - Student ID Cards.ALL - PR Cards, Scheduling Cards, Attendance, Exiting Students.ALL - Testing: Placement and Scores Excused Early Slips.ALL - Late Slips, Transfer Cards, Student Incentive Programs


Salary Rate Range

$47,032.00 - $55,018.00



Qualifications

  • High School Diploma or GED Diploma requiredCollege degree from an accredited educational institution preferredMust have passed the appropriate clerical testMust have passed the appropriate clerical testAppropriate skills and/or knowledge of Microsoft Office, (such as Word, Excel, Access, Lawson,as required) or willing to be trainedProficient in typingGood telephone/communication skillsMust maintain a high degree of confidentialityCommitment to the mission and vision of PPSD and the relevance of job functions to that mission and vision

SPECIAL REQUIREMENTS:
In addition to meeting the education, training, and experience standards:
  • Must be confidentialBilingual Preferred

Company

We serve approximately 22,000 students at 37 elementary, middle, and high schools. Approximately 55% of students come from homes where English is not the primary language spoken. Combined, our students and families speak over 55 different languages and hail from 91 countries of origin. In PPSD, the teachers and leaders set high expectations for academic achievement, provide equal access to differentiated instruction, and endeavor to close the achievement and opportunity gap among historically marginalized subgroups within the schools.  PPSD is a great place for those who desire an environment that supports their creativity and ingenuity, and respects their credentials and abilities as a teacher.  

Company info
Website
Telephone
4017147231
Location
797 Westminster Street
Providence
Rhode Island
02903
United States

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