HUMAN RESOURCES SPECIALIST

DISTINGUISHING FEATURES OF THE CLASS : This position exists in a school district and involves responsibility for the processing of multiple types of human resource transactions. Duties, although often clerical in nature, will be broad in nature and the work will be varied. Duties performed are primarily focused on the specialized programmatic tasks and functions of human resource transactions, using computer-based applications. The work is varied depending upon the assignment of the individual employee. The work is performed under the general direction of a higher level administrator with leeway given for the exercise of independent judgment in dealing with routine tasks and new tasks where policy is not yet established. Does related work as required.

TYPICAL WORK ACTIVITIES :

• Processes human resource information, including information on appointments, separations, promotions, increases or benefits into a database to facilitate the preparation of various subsequent processes;
• Assures accuracy of data entry and all human resource records;
• Answers employee questions concerning various human resource transactions pursuant to the individual's collective bargaining agreement including payroll, benefits, leave of absence, and workers' compensation among others;
• Resolves human resource transaction discrepancies including unusual or difficult issues;
• Prepares original correspondence to employees, human resources vendors and other clientele on a variety of issues;
• Prepares Civil Service paperwork and correspondence;
• Processes information pertaining to various other human resources transactions including, but not limited to, recruiting, grievance handling, unemployment insurance, benefits programs, and workers compensation;
• Participates in the implementation of upgrades or new software systems pertaining to human resources information systems including payroll, benefits, or other component systems;
• Trains new employees and departmental users on the use of human resources information systems and processes;
• Develops and make recommendations to improve efficiencies in the office;
• Prepares reports using computer-based applications to create spreadsheets, manipulating data as needed;
• Maintains electronic and hard copy files and records as required;
• Assists in the development of human resource processes and procedures;
• Helps ensure compliance with all applicable federal and state laws, including FLSA, IRCA, ADA, FMLA, TITLE IX, COBRA, HIPAA among others;
• Provides back-up to other Human Resources staff;
• Performs other duties as assigned consistent with the goals and responsibilities of this position and as directed by the Director of Human Resources and his/her designee.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS : Thorough knowledge of office terminology, procedures and equipment; Thorough knowledge of all human resources functional areas including employment, benefits, payroll, health insurance, and labor relations; Thorough knowledge of Business Arithmetic and
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English; Thorough knowledge of the policies and procedures relating to the operations of a personnel system; Good knowledge of New York State Civil Service administration; ability to understand and carry out complex oral and written instructions; excellent analytical, problem-solving and decision-making skills; computer skill; clerical aptitude; initiative, tact; ability and willingness to keep confidentiality appropriately.

MINIMUM QUALIFICATIONS

A. Graduation from a regionally accredited or New York State registered college or university with a Bachelor's degree in Business Administration, Human Resources Management, or a related field and three (3) years of full-time experience in human resources, which shall have included day-to-day personnel administration or civil service administration. Experience must also include human resources data entry, processing and report-running; benefits administration and/or payroll administration; or

B. Graduation from a regionally accredited or New York State registered college or university with an associate's degree in Business Administration, Human Resources Management or a related field and five (5) years of experience as defined by the limits of (A) above; OR

C. Graduation from high school or possession of a high school equivalency diploma and seven (7) years of experience as defined by the limits of (A) and (B) above Or;

D. An equivalent combination of training and experience as defined by the limits of (A), (B) and (C) above.

Adopted CSC 07/24/13
Revised CSC 11/18/14
Revised CSC 11/15/16
Revised CSC 12/10/16