Project Coordinator, Operations

Location
Minneapolis, MN, US
Salary
Competitive
Posted
Jan 13, 2021
Ref
71769
Below is specific information for you to consider about this position.
Job Title: Project Coordinator, Operationsand Requisition ID number: 71769
Close Date:11:59 PM on 01/24/2021
Organizational Unit: Office of the Senior Operations Officer (10000057)
Site: Davis Center (0001)
FTE: 1.0; this is based on full-time equivalency with 1.0 being full time
Union: AMP(42)
Functional Area: Administrative

Resume and Cover Letter are mandatory to apply for any position.

SUMMARY
Under general supervision, responsible for providing specialized project management and administrative support to the Chief Operations Officer.

ESSENTIAL FUNCTIONS -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

  • Provides project management support across the Operations Division.
  • Manages administrative workflow and applies detailed knowledge of policies and procedures to relieve the Executive of routine administrative detail.
  • Plans, coordinates and manages special projects; analyzes operational functions and systems, and coordinates projects with MPS departments.
  • Maintains projects' calendars and schedules, and coordinates department meetings.
  • Responsible for edits and processing projects' memoranda, reports, and technical documents
  • Supports communication across the Operation Department's different divisions.
  • Coordinates communication of project issues, progress, timelines and results with MPS departments.
  • Collects statistical information and data on programs, performance measures, and operational issues; analyzes alternatives and makes recommendations; reviews findings with Chief of Operations and prepares reports of study conclusions and recommendations.
  • Maintains personnel and administrative files; oversees budget and expenditures; processes invoices, purchase requests, contracts, expense reimbursements, special requests, leave requests and payroll; researches files and computer databases.
  • Support in the preparation of project reports for notification of interested parties and leadership.
  • Prepares and submits specific mitigation plans for projects; presents such plans to concerned individuals and groups.
  • Documents, maintains current records, notes and related information in electronic and manual files.
  • Exercises initiative in performing duties and resolving problems.
  • Provides information and assistance to MPS staff, visitors and others having business with the Operations Division; resolves problems and customer service inquiries within scope of authority.
  • Maintains required files and records; may process invoices, purchase requests, expense reimbursements, special requests, leave requests and payroll.
  • Assists in developing goals, objectives, policies, procedures and work standards for the department.
  • Demonstrates courteous and cooperative behavior when interacting with students, clients, visitors, and MPS staff; acts in a manner that promotes a professional and effective workplace environment
  • Enthusiastically promotes the Superintendent's goals and priorities in compliance with all policies and procedures.
  • Maintains absolute confidentiality of work-related issues, records, and MPS information.

MINIMUM QUALIFICATIONS

Education, Training and Experience Guidelines
Associate's Degree in finance, accounting, or a closely related field; AND four (4) years of administrative support experience; OR an equivalent combination of education, training and experience as determined by Human Resources.

Knowledge of:
  • Principles of organizational planning, research, design, and analysis.
  • MPS administrative policies, including accounting, budgeting, and personnel rules.
  • Principles and practices of program and project management.
  • Basic budgetary practices and terminology.
  • Principles and practices of administrative management, including personnel rules, labor law, cost accounting, budgeting, grant programs, and contract management.
  • Professional standards for business correspondence, writing, spelling and grammar.
  • Business and personal computers, and spreadsheet software applications.
  • Principles of record keeping, records retention, records management, and file maintenance.


Skill in:
  • Planning, prioritizing and completing assignments with minimal supervision.
  • Researching, collecting, analyzing, and preparing data, and generating reports.
  • Responding professionally, effectively and efficiently to customer service requests.
  • Establishing and maintaining effective working relationships with co-workers and clients.
  • Operating a personal computer utilizing specialized software, and entering information into a computer system with speed and accuracy.
  • Using initiative and independent judgment within general policy guidelines
  • Communicating effectively verbally and in writing.
  • Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
  • Establishing and maintaining effective working relationships with those contacted in the course of the work

Preferred Qualification:

  • ​​​​​​​Reviewing and analyzing financial data and generating reports.
  • Understanding Budgetary Practices and terminolgy.

LICENSE AND CERTIFICATION REQUIREMENTS
A valid Minnesota State Driver's License may be required.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is performed in a standard office environment which requires occasionally lifting such articles as file boxes or heavier materials with help from others and/or lifting and carrying light objects frequently. A job in this category may require walking or standing to a significant degree or may involve sitting most of the time with long periods of computer work and heavy phone usage.

Final candidates may be invited to interview with a committee. Final appointment to this position will be contingent upon passing a criminal background check.

COMMITMENT TO DIVERSITY:
Diversity is one of Minneapolis Public Schools core values and is essential to our goal of putting children first and making them college-ready. Diversity of our workforce provides us with a competitive advantage and allows us to better understand, communicate with and educate our diverse student body. Minneapolis Public Schools will not deny anyone the opportunity for training or employment because of race, color, creed, religion, national origin, gender or gender identity, marital status, status with regard to public assistance, disability, sexual orientation, age, family care leave status, or veteran status.

Minneapolis Public Schools strongly encourages diverse candidates to apply.