Administrative Assistant I (Curriculum & Instruction)

Administrative Assistant I (Curriculum & Instruction)

Teaching and Learning

Support Staff - Position - Other - Other

Job Number : 4600213618

Start Date :

Open Date : 01/08/2021

Closing Date : 02/06/2021

POSITION SUMMARY

• The Administrative Assistant I (Curriculum & Instruction) provides administrative support to the Director
(Curriculum & Instruction) which will include scheduling/calendaring, making travel arrangements, reports or special administrative projects, acts as liaison to other departments, staff, and community, and communicates work direction and guidance to staff at various levels.
• Duties of the incumbent in this position may also include the location, research, preservation of historical data
about the APS and auxiliary agencies.
• May serve as a lead or supervisor depending upon the organizational structure within the assigned unit, division, or department.
• The work performed by individuals in this job is confidential in nature.

ESSENTIAL DUTIES
• Answers phone, schedules appointments, and provides information regarding office district policies and procedures.
• Screens, responds to, and/or distributes mail as appropriate.
• Receives phone calls and walk-in visitors.
• Schedules appointments and meetings to maintain supervisor's calendar.
• Attends meetings to provide or obtain information.
• Obtains, compiles, organizes, and prepares information and data for various reports, meetings/board agendas, ensuring information packages are complete and meet guidelines for submittal.
• Coordinates special administrative projects as assigned to include assigning work, providing project information, giving guidance in support of project objectives, and prepares final report.
• May act as lead to other staff ensuring smooth workflow, coverage of a position in absence of employee, and assists in interpreting policies, procedures, and processes and clarifies as appropriate.
• Makes travel arrangements including accommodations, rental cars, and airline reservations.
• Reviews expense reports for completeness/submits for reimbursement.
• Performs other duties as assigned by appropriate administrator.
• Required to attend scheduled shift during regular business hours as mandated.

Requirements :

MINIMUM REQUIREMENTS

EDUCATION:

? High School Diploma or GED required

? Bachelor's degree preferred

CERTIFICATION/LICENSE:

? N/A

WORK EXPERIENCE:

? 1 year of clerical experience in a fast-past environment required

KNOWLEDGE, SKILLS & ABILITIES

Proficient in Outlook, Excel, Microsoft Suite. Works well independently and in a team setting. Exceptional listening, verbal, and written communications skills. Excellent customer service skills. Great attention to detail.

Compensation :

Salary Grade: 118

Salary Range: FY'20 APS Salary Schedule (All Positions)

Work Year: Annual

FLSA Status : NON-EXEMPT

Employment Category :
CLASSIFIED

Reports to: : Director (Curriculum & Instruction)

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