Administrative Assistant I (Superintendent's Office)

Superintendent

Support Staff - Position - Other - Other

Job Number : 4600213712

Start Date :

Open Date : 01/12/2021

Closing Date : 02/12/2021

POSITION SUMMARY

The Administrative Assistant I supports the vision and mission of Atlanta Public Schools by providing timely and first class customer service to school staff/personnel and vendors to ensure that data, payments, expenditures and budgets are processed accurately from the districts funds in accordance with district guidelines and State and Federal regulations.

ESSENTIAL DUTIES
• Answers phone, schedules appointments, and provides information regarding office district policies and procedures.
• Screens, responds to, and/or distributes mail as appropriate.
• Receives phone calls and walk-in visitors.
• Schedules appointments and meetings to maintain supervisor's calendar.
• Attends meetings to provide or obtain information.
• Obtains, compiles, organizes, and prepares information and data for various reports, meetings/board agendas, ensuring information packages are complete and meet guidelines for submittal.
• Coordinates special administrative projects as assigned to include assigning work, providing project information, giving guidance in support of project objectives, and prepares final report.
• May act as lead to other staff ensuring smooth workflow, coverage of a position in absence of employee, and assists in interpreting policies, procedures, and processes and clarifies as appropriate.
• Makes travel arrangements including accommodations, rental cars, and airline reservations.
• Reviews expense reports for completeness/submits for reimbursement.
• Performs other duties as assigned by appropriate administrator or their representative.
• Required to have prompt, regular attendance in-person or virtually and be available to work on-site, in person during regular business hours and as needed.

Requirements :

MINIMUM REQUIREMENTS

EDUCATION:

? High School Diploma or GED required

? Associate's degree or equivalent preferred.

CERTIFICATION/LICENSE:

? N/A

WORK EXPERIENCE:

? 1 year of clerical experience in a fast-past environment required

KNOWLEDGE, SKILLS & ABILITIES

• Ability to effectively communicate with district personnel, schools, the community, and families
• Ability to be flexible and adapt as needed between in-person and virtual environments
• Computer proficiency including Microsoft Office Suite and remote meeting platforms, such as Zoom and Microsoft Teams
• Excellent writing and communication skills
• Ability to work independently and in a team setting
• Attention to detail and organized
• Excellent customer service skills

Compensation :

Salary Grade: 118

Salary Range: FY'20 APS Salary Schedule (All Positions)

Work Year: Annual

FLSA Status : NON-EXEMPT

Employment Category :
CLASSIFIED

Reports to: : Special Assistant (Superintendent)