Educational Administrative Coordinator

Arlington, VA, US
Jan 13, 2021

POSTING DATE: 01/12/2021

CLOSING DATE: 01/17/2021

POSTING NUMBER: G20/21-061.05.1

LOCATION: New Elementary School

POSITION TITLE: Educational Administrative Coordinator


  • High School diploma or GED, supplemented by courses in business/office practices including bookkeeping principles plus responsible secretarial/clerical experience.

  • Thorough knowledge of procedures, practices, programs, and operations of public schools.

  • Knowledge of business and school office procedures, practices, and equipment; business English and office terminology.

  • Knowledge of the operation, uses and capabilities of computer equipment and computer programs utilized at APS (e.g. Synergy, STAN, and STARS/ORACLE); including good knowledge of Microsoft Office.

  • Ability to communicate clearly and concisely, both orally and in writing. Bilingual (English/Spanish) is preferred.

  • Ability to maintain effective working relationships with others at all levels, including school staff, students, parents, and the public.

  • Must maintain confidentiality, exercise tact, good judgment, and initiative.

Human Resources announces an opening for a 1.0 FTE Educational Administrative Coordinator. This is a (260-day), Grade G-10 located at New Elementary School located at Key site.

Performs one or more sets of the following; may not include all duties performed; not all incumbents perform all essential functions delineated :

  • Serve as personal administrative assistant to the principal.

  • Perform complex and responsible secretarial duties, manage main school office, coordinate school wide clerical activities, and supervise subordinate clerical staff.

  • Serve as the school's finance officer and substitute teacher coordinator.

  • Coordinate building utilization tasks.

  • May process student special education procedures.

  • Serve as back-up for other office staff in their absence.

  • Review outgoing correspondence for format and grammar.

  • May be asked to dispense medication to students when needed.

  • Perform other duties as assigned.


  • Experience in successfully supervising others in a small office setting.

  • Work effectively under minimum supervision.

  • Willing to work in a busy and transitioning environment.

  • Experience with APS purchasing, financial, payroll, and special education process.

  • Experience with Microsoft environment (e.g., MS Word, Excel, and Access), including ability to use technology in the school office setting.

If you would like to apply to this position please follow these steps.
1. Log into your application and select the appropriate application (Current APS employees interested in transferring must select the Employee Transfer Application.) If you are a new online application user, please register with the online system, then proceed to Step 2.
2. to your application, select the appropriate application, click the Start Application button at the bottom of the page.
3. Click the Continue/Save button at the bottom of each web page until you reach the Employment Openings page of the application.
4. On the Employment Openings page, click the Add Job button.
5. Select the position you would like to apply for from the drop down list.
6. Click the Add Another button to add a different position to your application or if you have finished click the Continue button and proceed to Step 7.
7. Once you have finished selecting the job(s) click the Continue button at the bottom of each web page and submit the application. (You will need to complete the Applicant Testimony and Applicant's Authorization Statement every time you re-submit your application.)
8. Click the Submit button on the left.
9. Click the Submit Application button to finish applying for an APS position(s).
10. Please do not contact the schools regarding job openings.

Arlington Public Schools is an Equal Opportunity Employer

It is the policy of the Arlington School Board, as stated in Policy G-2.30, Employee Relations - Equal Employment Opportunity - that "Employment opportunities shall not be restricted, abridged or otherwise adversely affected on the basis of race, national origin, creed, color, religion, gender, age, economic status, sexual orientation, national origin, marital status, genetic information, gender identity or expression, and/or disability."

APPLY TO: Applicants must follow instructions listed above. Due to a high volume of interest, not all applicants can expect a phone call. Thank you for your interest in Arlington Public Schools.

Salary will be based on the FY2020-21 salary schedule.


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