Accountant Intern

Ridgeland, MS, US
Jan 06, 2021
Position Type:
Secretarial/Clerical/Accounts Payable

Date Posted:

Madison County Central Office

Closing Date:
Until Filled

Please email your letter of interest and resume along with 3 references to Barry McKenzie, Finance Director at

Job Title: Accountant Intern

Work Days: 230 (12-months)

Reports To: Finance Director

FLSA Status: Non-Exempt


This essential position provides general accountant support to the business office.


Essential duties of this position include the following. Employees in this position perform some or all of

the following tasks. Other duties may be assigned.
1. Process invoices ensuring appropriate paperwork has been completed (match invoices to PO) for vendors starting with H to N.
2. Ensure invoices have been properly authorized and paid within 45 days of receipt.
3. Reconcile all AP statements, excludes those starting with H to N, monthly and resolve any disputed invoices.
4. Enter and upload all new vendors into Marathon as they come in. Before entering, check documents for accuracyand contact requestor if documents are not complete.
Check to make sure the vendor is not currently set up.
5. Print, mail and retain 1099's annually.
6. Compile and retain construction contracts; issue associated PO's; maintain/update construction spreadsheets and ensure proper account coding and asset tagging of construction projects.
7. Compile and submit various board recommendations as directed; follow-up to ensure documents are properly stamped with board approval and a copy is given to the initiator of the recommendation form.
8. Monitor Dragon-fly account and submit a check request to replenish the account as needed.
9. Act as the EEF Card Program Coordinator for the district. Receive EEF cards for issuance. Maintain and update as needed the EEF Card manifest document. Prepare Teacher Cardholder agreement for each EEF card recipient by school location. Retain a copy of each signed agreement. Respond to EEF card questions via email/phone. Respond to EEF card audit inquiries, as necessary.
10. Maintain surety bond tracker. Ensure surety bonds are issued, cancelled, re-issued and filed with the Chancery Clerk annually, as applicable.
11. Serve as secondary back-up to Purchasing Specialist for Remote Link purchase requisition approval and budget amendments.
12. Answer telephone or e-mail inquiries and directs to appropriate staff member.
13. Professionally represent the school and the District in interactions with parents, community, staff, and students.
14. Comply with applicable District, state, local and federal laws, rules and regulations.
15. Attend work regularly and punctually.
16. Any other duties as assigned or removed by Finance Director.

Bachelor's degree in accounting required.