Position Type:
Office: Professional & Clerical/ Secretary 2

Date Posted:
12/2/2020

Location:
Bilingual Education Department

Date Available:
Immediately After Hire

Closing Date:
12/08/2020

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Waterbury Public Schools

JOB CLASSIFICATION DESCRIPTION

JOB CLASSIFICATION TITLE:
Secretary II

DEPARTMENT:
Bilingual/ESOL Education Dept.

FUNDING SOURCE:
Grants

BARGAINING UNIT CLASSIFICATION:
UPSEU Unit 69

REPORTS TO:
Initially works under the close supervision of an employee of higher grade; works more independently with acquired experience.

FLSA DESIGNATION:
Non-Exempt
Full-Time, 35hrs/wk., 12 months, $16.18 Hourly Rate. Note: This is a Full-Time, Union, grant-funded position with benefits that exists as long as funds are available.

PART I - SUMMARY OF CLASSIFICATION

This class performs the full range of professional, secretarial and clerical support. Also furnishes the public and staff with courteous, effective and timely information and service.

PART II - MINIMUM KNOWLEDGE, SKILLS AND ABILITIES

A. EDUCATION AND EXPERIENCE:

General Experience:

Three or more years of experience in clerical/secretarial work.

Special Experience:

Fluency in the applicable language.

Substitution Allowed:

College training in Business or Secretarial Science or related subject matter may be substituted for general office experience.

B. CREDENTIALS:

C. LICENSURES, CERTIFICATIONS AND OTHER REQUIREMENTS:

Incumbents in this class may be required to possess a current CT Motor Vehicle Class D Operator License.

D. CONTINUING EDUCATION REQUIREMENTS:

E. KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of general office principles and procedures utilizing IBM compatible computers (Windows, Excel, Access, PowerPoint, Internet, etc.)

Excellent communication, interpersonal and telephone skills.

Knowledge of Data Base Entry.

Ability to develop and maintain filing system.

Familiar with business communication and business mathematics.

Ability to schedule and prioritize.

Some bookkeeping knowledge.

Helpful, with ability to work on multiple tasks.

Must employ good judgement, tact and courtesy.

Ability to perform tasks with little or no supervision.

PART III - POSITION SUPERVISES:

N/A

PART IV - ESSENTIAL FUNCTIONS

The following identifies the primary and essential functions of the position and is not intended to be an exhaustive listing of all duties.

CORRESPONDENCE: Types documents, correspondence, forms and other related material.

FILING: Performs basic and complex processing tasks such as sorting, numbering, coding and filing forms and documents.

INTERPERSONAL: Serves as a receptionist, greeting the public, answering the phones and handling routine inquiries.

PROCESSING: Operates standard office machines. Maintains inventory and orders supplies. Reviews information and material for accuracy and completeness. Organizes and schedules meetings, workshops and interviews for the program. Handles classified material to ensure confidentiality. Maintains records of State, local and federal reports and budgets. Reviews, sorts and distributes mail. Attends meetinga and conferences as needed.

Performs related duties as assigned by the Supervisor or Manager.

PART V - Working Conditions, Physical and Mental Requirements

Physical Requirements:

Employees appointed to positions in this class must have adequate physical strength, stamina, physical agility and visual and auditory acuity and must maintain such physical fitness as to be able to perform the duties of the class. A physical examination may be required.

Frequency: Place an "X" in each box that is appropriate to your job. NEVER (N) OCCASIONALLY (O) FREQUENTLY (F) CONSTANTLY (C) 0 % of Shift 1-33% of Shift 34-66% of Shift 67-100% of Shift Working Conditions N O F C Working Conditions N O F C Physical Demands Depth Perception X Standing X Color Distinction X Walking X Peripheral Vision X Sitting X Driving X Lifting X Physical Strength: Carrying X Little Physical Effort (-10lbs.) X Pushing X Light Work (-20 lbs.) X Pulling X Medium Work (20-50 lbs.) X Climbing X Heavy Work (50-100 lbs.) X Balancing X Very Heavy Work (100+ lbs.) X Stooping X Environmental Conditions Kneeling X Cold (50 degrees F or less) X Crouching X Heat (90 degrees F or more) X Crawling X Temperature Changes X Reaching X Wetness X Handling X Humidity X Grasping X Extreme Noise or Vibration X Twisting X Exposure to Chemicals X Feeling X Exposure to Gases and Fumes X Talking X Exposure to Unpleasant Odors X Hearing X Exposure to bodily fluids X Repetitive Motion X Exposure to dampness X Hand/Eye/Foot Coordination X Confinement to a Small or Restricting Area X Visual Acuity/Near X Mechanical Hazards X Visual Acuity/Far X Physical danger or abuse X
THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED BY THE EMPLOYEE ASSIGNED TO THIS POSITION. THEY ARE NOT TO BE CONSTRUED AS AN EXHAUSTIVE LIST OF ALL JOB RESPONSIBILITIES AND DUTIES PERFORMED BY PERSONNEL SO CLASSIFIED.

Waterbury Public Schools is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the District when necessary.