Clerical - Sec. to Assistant Principal @ Bishop MS
- Employer
- Providence School District
- Location
- Providence, RI, US
- Salary
- Competitive
View more
- Job Category
- Administrator, Assistant Principal, Support Staff, Secretarial / Clerical
Job Details
Secretarial/Clerical
Date Posted:
11/23/2020
Location:
Nathan Bishop Middle School
Closing Date:
11/30/2020
School/Location
DEPARTMENT/OFFICE: ASSISTANT PRINCIPAL'S OFFICE
LOCATIONS: Nathan Bishop MS
HOURS: 7:00 AM - 3:00 PM
Group 3 10 Month 1339 Union Position
Job ID: 3067
Job Description:
Contingent upon funding
The Secretary to the Assistant Principal assists the Assistant Principal in all functions of the assigned area. This position will have complete knowledge of all aspects of school policy and procedures as they pertain to students, staff, parents, the general public and administration.
Individual tasks, if at all varied, are assigned in detail and specific instructions are given as to the manner of performance; work is carefully checked by supervisor both in process and in final form for completeness and accuracy.
THIS POSITION REPORTS TO THE ASSISTANT PRINCIPAL UNDER THE DIRECTION OF THE PRINCIPAL
Roles & Responsibilities
This position is responsible for all clerical functions of the Assistant Principal's Office pertinent to the operational requirements established for the designated area of the assignment within the Middle School.
DUTIES as required:
- Maintain positive and professional staff and customer relationshipsAnswer phones in a professional manner and direct calls to appropriate persons or take detailed messagesManage communication of information in and out of the office; prepare correspondence, emails, memos (paper and electronic)Support office staff, managers and administrators with general operational tasks; assist and perform general record keepingAssists in any aspect of the departmental operation whenever necessary.
- Telephone - in-house (intercom), walkie-talkie. Receive and route calls appropriately.Correspondence - receives and routes mail, packages. Prepare correspondence; forward accordingly (notices, grievances, and reports): State, Local and Federal, Use of Building, Health and Safety, Incident/Accident, School/Staff/Parent Notices, Fire Drills and Inspections, Proposals).Maintain up-to-date filing system: Staff directory, phone listing, student recall listings, waiting lists, weekly, monthly, quarterly, annual reports, School Board Agendas.Maintain appointment/meeting calendars/schedules: Building, teacher, parent groups, visitors, workshops, etc.Greet and assist all visitors in a positive manner.
- Ledger activity associated with balances, spreadsheets & word processing computer application.Updating and distribution of budget reports.Researching data for preparation of requisitions, typing requisitions.Maintain purchase order file, receiving copies, invoices, packing slips.Direct payments, route for payment in a timely fashion.Assist Administrator/Principal/Director in preparation of annual budget.Typing administrative draft - tabulations/calculations.Maintain inventory of office materials, supplies, B5 in stock supplies, books, postage, health and athletic supplies.Mileage: Type monthly mileage on appropriate forms with direct payment for reimbursement including staff travel expenses and cab vouchers.
- Prepare/maintain weekly, biweekly, hourly payrolls for administrators, teachers, clerks, aides, etc., relative to regular payroll, overtime, workshops, coverage, breakfast program, in-house coverage, etc., as it applies to the job area.Maintain leave forms, name/address forms, vacation requests, certifications and renewals, etc. for attendance reporting and recordkeeping of payroll. Sort and distribute checks.
- SCHOOLS: Daily attendance, registers, bulletins, via mainframe hook-up or independent system.OFFICES: As required/established.
(Key: E=Elementary, M=Middle, H=High, G=Guidance, ALL=E, M, H, & G)
- E-M-H - Suspensions/Parent Conferences, Referrals, Incident Reports.E-M-H - A-8's, Sign-in Books, Sign-out Books, Accident Reports.E-M-H - Reading Folders, Special Ed Folders, Home Instruction Registers.E-M-H - Nurse, Social Worker, Human Relations Specialists Visits.E-M-H - Transportation-Passes, Field Trips.E-M-H - Minority/Majority and Pupil Enrollment Reports.E-M-G - Health Cards, Rosters (Quarterly), Student Transaction Sheets.E-M-G - Scheduling, Deficiencies, Grade Reporting, Report Cards.E-M-G - Repeat/Failure Notices, Non-promotional Notices.E-M-G - Tracer Cards including restrictions, Home Language Survey.E-G - Registration, Elem. Only, Forwarding PR Cards, End of Year.E-M - Recall lists, (closed classes).H-G - Athletics, College Info: Reference Letters, Transcripts.M-H - Locker Assignments - Student ID Cards.ALL - PR Cards, Scheduling Cards, Attendance, Exiting Students.ALL - Testing: Placement and Scores Excused Early Slips.ALL - Late Slips, Transfer Cards, Student Incentive Programs.
$25,404.00 - $32,219.00
Qualifications
- High School Diploma or GED Diploma requiredCollege degree from an accredited educational institution preferredMust have passed the appropriate clerical testMust have excellent secretarial skills, including typing, filing, and records maintenance.Must have excellent written and oral communication skills, including excellent English grammar, usage and spelling and punctuation skills.Excellent interpersonal skills and the ability to maintain composure and professionalism in a fast-paced and demanding environment.Must be proficient, or willing to attain proficiency, in various software applications used to maintain electronic records including Microsoft Office Suite, (Outlook, Access, Excel and Word), Lawson Teachscape, AESOP Attendance System and Skyward.Must be proficient in use of standard office equipment, including facsimile, copiers, calculators, telephone system and desktop computer.You must complete the new hire compliance training prior to your first day of employmentMust possess and consistently model excellent interpersonal and customer service skills and the ability to maintain composure in a fast-paced and demanding environment.
In addition to meeting the education, training, and experience standards:
- Must be confidentialBilingual Preferred
Company
We serve approximately 22,000 students at 37 elementary, middle, and high schools. Approximately 55% of students come from homes where English is not the primary language spoken. Combined, our students and families speak over 55 different languages and hail from 91 countries of origin. In PPSD, the teachers and leaders set high expectations for academic achievement, provide equal access to differentiated instruction, and endeavor to close the achievement and opportunity gap among historically marginalized subgroups within the schools. PPSD is a great place for those who desire an environment that supports their creativity and ingenuity, and respects their credentials and abilities as a teacher.
- Website
- https://www.providenceschools.org/
- Telephone
- 4017147231
- Location
-
797 Westminster Street
Providence
Rhode Island
02903
United States
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