Position Type:
Office: Professional & Clerical/ Secretary 2

Date Posted:
11/19/2020

Location:
Special Education Supervisor's Office

Date Available:
Immediately After Hire

Closing Date:
Until Position is Filled

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Waterbury Public Schools

JOB CLASSIFICATION DESCRIPTION

JOB CLASSIFICATION TITLE:
Secretary II

DEPARTMENT:
Special Education

FUNDING SOURCE:
Grants

BARGAINING UNIT CLASSIFICATION:
UPSEU #69

REPORTS TO:
Initially works under the close supervision of an employee of higher grade; works more independently with acquired experience.

FLSA DESIGNATION:
Non-Exempt
Full-Time, 12 months, 35hrs/wk., M-F, $16.18 Hourly Rate. Note: This is a grant funded, Union position with benefits that exists as long as funds are available.

PART I - SUMMARY OF CLASSIFICATION

Performs the full range of professional, secretarial and clerical support. Also furnishes the public and staff with courteous, effective and timely information and service.

PART II - MINIMUM KNOWLEDGE, SKILLS AND ABILITIES

A. EDUCATION AND EXPERIENCE:

General Experience:

High School Diploma or GED.

Three (3) or more years' experience in Clerical/Secretarial work.

Substitution Allowed:

College training in Business or Secretarial Science may be substituted for general office experience.

B. CREDENTIALS:

C. LICENSURES, CERTIFICATIONS AND OTHER REQUIREMENTS:

Incumbents in this class may be required to possess a current Connecticut Motor Vehicle Class D Operator License.

D. CONTINUING EDUCATION REQUIREMENTS:

E. KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of office procedures including proper telephone usage and filing;

Knowledge of spelling, punctuation and grammar;

Skill in typing a variety of materials;

Excellent interpersonal skill;

Excellent oral and written communication skills;

Familiar with business communication and business mathematics;

Ability to operate office equipment which includes personal computers, computer terminals and other electronic equipment;

Ability to perform basic clerical tasks such as coding, sorting, alphabetizing and numeric ordering;

Ability to work with individuals from diverse backgrounds;

Knowledge of general office principles and procedures utilizing IBM compatible computers (Windows, Excel, Access, PowerPoint, Internet, etc.);

Ability to develop and maintain filing system;

Ability to schedule and prioritize;

Some bookkeeping knowledge helpful with ability to work on multiple tasks;

Must employ good judgement, tact and courtesy;

Ability to perform tasks with little or no supervision.

PART III - POSITION SUPERVISES:

N/A

PART IV - ESSENTIAL FUNCTIONS

The following identifies the primary and essential functions of the position and is not intended to be an exhaustive listing of all duties.

CORRESPONDENCE: Prepares and sends out standard form letters making minor revisions or additions; receives, sorts and distributes mail; handles classified material to ensure confidentiality.

FILING: Maintains logs; sets up and maintains records and files according to established procedures; (e.g. alpha, numeric or chronological order); searches files for information.

INTERPERSONAL: Answers phone, transfers calls, and takes messages; receives and directs visitors; handles routine requests for information, procedural guidelines or assistance over the telephone or in person; (e.g. counter, reception and/or information desk); attends meetings and conferences as needed.

PROCESSING: Receives, sorts and distributes mail; performs a variety of basic processing tasks (e.g., sorts, numbers, codes and files materials), reviews materials for accuracy and completeness (ensures categorical information is completed as required), makes changes per instructions or as authorized, verifies information through cross-referencing of existing computer and/or manual files or inquiries by phone or form letter to sender or other work units; does routine posting to ledgers, account books or other records; receives payments for licenses, bills, applications, fines and fees, etc.; prepares, totals and balances receipts; prepares cash transmittal/deposit slips; types and prepares purchase requisitions, orders or billing invoices according to established procedures; assists in or maintains inventory and orders supplies; organizes and schedules meetings, workshops and interviews for the program.

REPORT WRITING: Compiles information from standard sources and prepares reports.

TYPING: Using a typewriter, personal computer and other electronic equipment types a variety of materials from rough copy or electronic recording device including correspondence, memos, reports, forms, applications, bills and other documents and records with speed and accuracy; reviews and corrects drafts for conformance with originals; enters and retrieves data on personal computers and computer terminals; operates standard office machines; maintains records of State, local and Federal reports and budgets.

Performs related duties as assigned by the Special Education Supervisor.

PART V - Working Conditions, Physical and Mental Requirements

Physical Requirements:

Employees appointed to positions in this class must have adequate physical strength, stamina, physical agility and visual and auditory acuity and must maintain such physical fitness as to be able to perform the duties of the class. A physical examination may be required.

Frequency: Place an "X" in each box that is appropriate to your job. NEVER (N) OCCASIONALLY (O) FREQUENTLY (F) CONSTANTLY (C) 0 % of Shift 1-33% of Shift 34-66% of Shift 67-100% of Shift Working Conditions N O F C Working Conditions N O F C Physical Demands Depth Perception X Standing X Color Distinction X Walking X Peripheral Vision X Sitting X Driving X Lifting X Physical Strength: Carrying X Little Physical Effort (-10lbs.) X Pushing X Light Work (-20 lbs.) X Pulling X Medium Work (20-50 lbs.) X Climbing X Heavy Work (50-100 lbs.) X Balancing X Very Heavy Work (100+ lbs.) X Stooping X Environmental Conditions Kneeling X Cold (50 degrees F or less) X Crouching X Heat (90 degrees F or more) X Crawling X Temperature Changes X Reaching X Wetness X Handling X Humidity X Grasping X Extreme Noise or Vibration X Twisting X Exposure to Chemicals X Feeling X Exposure to Gases and Fumes X Talking X Exposure to Unpleasant Odors X Hearing X Exposure to bodily fluids X Repetitive Motion X Exposure to dampness X Hand/Eye/Foot Coordination X Confinement to a Small or Restricting Area X Visual Acuity/Near X Mechanical Hazards X Visual Acuity/Far X Physical danger or abuse X
THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED BY THE EMPLOYEE ASSIGNED TO THIS POSITION. THEY ARE NOT TO BE CONSTRUED AS AN EXHAUSTIVE LIST OF ALL JOB RESPONSIBILITIES AND DUTIES PERFORMED BY PERSONNEL SO CLASSIFIED.

Waterbury Public Schools is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the District when necessary.