Grants Specialist - Competitive Grants Office
Office: Professional & Clerical/ Grants Specialist
Chase Building - 236 Grand Street
Immediately After Hire
Until Position is Filled
Waterbury Public Schools
JOB CLASSIFICATION DESCRIPTION
JOB CLASSIFICATION TITLE
Competitive Grants Office
BARGAINING UNIT CLASSIFICATION
Receives direction from the Grant Writer or other employee of higher grade
Non-Exempt; 12 Month; 35 hours per week; $25 - $30 hourly rate. Note: This is a grant-funded, non-Union position with benefits that exists as long as funds are available.
PART I - SUMMARY OF CLASSIFICATION
This class is accountable for providing technical and other assistance of a complex and confidential nature related to seeking grants, project and budget development, and document preparation for the District's Grant Writer.
PART II - MINIMUM KNOWLEDGE, SKILLS AND ABILITIES
A. EDUCATION AND EXPERIENCE
C. LICENSURES, CERTIFICATIONS AND OTHER REQUIREMENTS:
Incumbents in this class may be required to possess a current Connecticut Motor Vehicle Class D Operator License.
D. CONTINUING EDUCATION REQUIREMENTS:
E. KNOWLEDGE, SKILLS AND ABILITIES
- Knowledge of grant preparation and administration;
- Knowledge of program evaluation and compliance, and monitoring functions;
- Knowledge of research methods and techniques;
- Some knowledge of budget preparation and monitoring;
- Considerable interpersonal skills;
- Excellent written and verbal communication skills;
- Proficiency in use of PCs with Microsoft Windows operating system and Office programs including WORD, Excel, PowerPoint, and Outlook;
- Ability to develop and maintain effective professional working relationships with staff, faculty, administration, contacts with participating school districts and representatives from the Connecticut State Department of Education;
- Ability to interact effectively with all stakeholders;
- Ability to maintain confidentiality and to demonstrate consistent good judgment, tact and courtesy;
- Ability to perform basic mathematical computations with speed and accuracy;
- Ability to prioritize work, to self-motivate, and to use time effectively;
- Ability to quickly learn new skills;
- Ability to utilize computer software;
- Ability to work as part of a team;
- Ability to work independently with attention to detail;
- Ability to work with individuals from diverse backgrounds.
PART III - POSITION SUPERVISES
PART IV - ESSENTIAL FUNCTIONS
The following identifies the primary and essential functions of the position and is not intended to be an exhaustive listing of all duties.
- Answers telephones, screen incoming calls, and provides information to callers using in-depth knowledge of the office and its function;
- Arranges and coordinates meetings including attendees, meeting space, and equipment;
- Assists with budget calculations and prepare grant budget documents;
- Composes routine letters and memos for the Grant Writer;
- Conducts research related to grant proposals, and compiles data from various sources, as requested;
- Creates and maintains grants related logs, records, and files;
- Handles posted and inter-office mail;
- Handles specific requests related to entitlement grants;
- Maintains a computer database of grant partners and prospective grant prospects;
- Maintains grant related electronic and hard copy files as required by the Grant Writer;
- Maintains the office grant/project deadline calendar;
- Manages maintenance and repair of all office equipment;
- Manages reception area;
- Orders and receives all office purchases;
- Prepares charts, graphs, and other graphic representations of information for proposals and reports;
- Promotes and models respectful professional climate/relationships;
- Researches grant opportunities using office software programs, Internet, email alerts and/or other resources;
- Reviews and evaluates grant opportunities for fit with District and office priorities;
- Screens letters, memos, reports, and materials to determine action required and makes related recommendations to Grant Writer;
- Supervises other staff such as interns or temporary help, as directed by the Grant Writer;
- Type, revise, or otherwise prepare documents including grant applications, revisions and reports;
- Utilizes customer service/interpersonal skills in dealing with office contacts, other office staff, District and municipal personnel, grantor representatives, grant partner representatives, community agencies, and the community at large;
- Performs other related duties as required.
PART V - Working Conditions, Physical and Mental Requirements
Employees appointed to positions in this class must have adequate physical strength, stamina, physical agility and visual and auditory acuity and must maintain such physical fitness as to be able to perform the duties of the class. A physical examination may be required.
Frequency: Place an "X" in each box that is appropriate to your job. NEVER (N) OCCASIONALLY (O) FREQUENTLY (F) CONSTANTLY (C) 0 % of Shift 1-33% of Shift 34-66% of Shift 67-100% of Shift Working Conditions N O F C Working Conditions N O F C Physical Demands Depth Perception X Standing X Color Distinction X Walking X Peripheral Vision X Sitting X Driving X Lifting X Physical Strength: Carrying X Little Physical Effort (-10 lbs.) X Pushing X Light Work (-20 lbs.) X Pulling X Medium Work (20-50 lbs.) X Climbing X Heavy Work (50-100 lbs.) X Balancing X Very Heavy Work (100+ lbs.) X Stooping X Environmental Conditions Kneeling X Cold (50 degrees F or less) X Crouching X Heat (90 degrees F or more) X Crawling X Temperature Changes X Reaching X Wetness X Handling X Humidity X Grasping X Extreme Noise or Vibration X Twisting X Exposure to Chemicals X Feeling X Exposure to Gases and Fumes X Talking X Exposure to Unpleasant Odors X Hearing X Exposure to bodily fluids X Repetitive Motion X Exposure to dampness X Hand/Eye/Foot Coordination X Confinement to Small or Restricting Area X Visual Acuity/Near X Mechanical Hazards X Visual Acuity/Far X Physical danger or abuse X
The above statements are intended to describe the general nature and level of work being performed by the employee assigned to this position. They are not to be construed as an exhaustive list of all job responsibilities and duties performed by personnel so classified.
Waterbury Public Schools is an equal opportunity employer. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the District when necessary.