Administrative Manager (Equity)

Superintendent

Support Staff - Position - Secretarial/Office Support - Secretary IV/Supt Secretary

Job Number : 4600212302

Start Date :

Open Date : 11/19/2020

Closing Date : 12/18/2020

POSITION SUMMARY

The Administrative Manager supervises all clerical support staff and department front desk staff, ensuring that the coordination for all business operations within the Equity Office follow the best practices for Atlanta Public Schools. The incumbent serves as the liaison between the Equity Office, internal/external departments and key stakeholders. The work performed by the individual in this job is confidential in nature

ESSENTIAL DUTIES

• Maintains, monitors, and oversees departmental processes, policies, and procedures as they relate to the Equity Office to ensure that all are within the Atlanta Public Schools' guidelines
• Screens callers; identifies and handles matters requiring priority and, if necessary, brings those to the attention of the Chief Equity and Social Justice Officer or appropriate designee
• Processes incoming mail; routes to appropriate personnel; prepares replies to correspondence or routes to appropriate personnel to reply and follows-up to ensure appropriate action has been taken
• Serves as the initial contact for departments that report to the Chief Equity and Social Justice Officer
• Supervises assigned clerical staff in the Equity Office and evaluates the personnel in the accomplishment of goals and objectives
• Maintains the department's calendar to ensure planning integrity throughout the department and district
• Schedules all appointments/meetings and maintains the daily calendar and appointment book for assigned Chief Officer
• Develops processes and procedures and recommends implementation for the effective management of the department
• Maintains and regularly updates emergency contacts, vendor information, and consultant contact information for the office
• Coordinates travel arrangements for assigned Chief, prepares all travel expense statements, serves as the travel contact for district meetings held in- and out-of-town, and assists in the coordination of events for the department
• Drafts reports from the office for inclusion in the weekly Board Notes
• Facilitates all new employee orientation for the department
• Obtains, compiles, organizes, and prepares information and data for various reports, meetings, etc.
• Ensures information packages are complete and meet guidelines
• Performs other duties as assigned by an appropriate administrator
• Required to have prompt and regular attendance for scheduled shifts during regular business hours as mandated

Requirements :

EDUCATION:

• Associate's degree or equivalent work experience required
• Bachelor's degree preferred

CERTIFICATION/LICENSE:

• Valid driver's license and availability of private transportation, or the availability to get to off-site meetings

WORK EXPERIENCE:

• 7 years in a progressively autonomous position
• Experience drafting procedures, creating electronic reports and business process management

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge or experience with electronic time and attendance systems
• Knowledge and experience with enterprise resource planning (ERP) systems
• Strong customer service skills
• Strong team-building skills
• Strong oral and written communication skills
• Skilled in data entry, Microsoft Word, Excel, PowerPoint, Microsoft Access
• Strong problem solving and decision-making skills
• Ability to work independently, show flexibility, possess analytical skills be attentive to details, listen, and support teamwork.
• Possess organizational and leadership skills
• Excellent math aptitude
• Must be able to read and interpret complex materials
• Must demonstrate the ability to manage priorities and workloads.
• Must be dependable, able to work under pressure and meet deadlines as required.
• Able to plan, assign, and evaluate work of subordinates for effective operation and results

Compensation :

Salary Grade: 129

Salary Range: FY'20 APS Salary Schedule (All Positions)

Work Year: Annual

FLSA Status : Exempt

Employment Category :
At-will

Reports to: : Chief of Equity