Administrative Manager

Location
SW Atlanta, GA, US
Salary
Competitive
Posted
Nov 20, 2020
Ref
4600212161
Administrative Manager

Superintendent

Support Staff - Position - Secretarial/Office Support - Secretary IV/Supt Secretary

Job Number : 4600212161

Start Date :

Open Date : 11/19/2020

Closing Date : 12/18/2020

POSITION SUMMARY

The Administrative Manager supervises all clerical support staff and department front desk staff, ensuring that the coordination for all business operations within the Chief of Staff's Office are in the best practices for Atlanta Public Schools. The incumbent serves as the liaison between the Chief of Staff's Office, internal/external departments and key stakeholders. The work performed by the individual in this job is confidential in nature

ESSENTIAL DUTIES
  • Maintains, monitors, and oversees departmental processes, policy and procedures as it relates to the Office of the Chief of Staff to ensure that all are within the Atlanta Public Schools' guidelines
  • Screens callers; identifies and handles matters requiring priority and, if necessary, brings those to the attention of the Chief of Staff or appropriate personnel
  • Processes incoming mail; routes to appropriate personnel; prepares replies to correspondence or routes to appropriate personnel to reply and follows-up to ensure appropriate action has been taken
  • Serves as the initial contact for departments that report to the Chief of Staff
  • Supervises clerical staff in the Chief of Staff's office, and evaluates the personnel in the accomplishment of goals and objectives
  • Maintains of the department's calendar to ensure planning integrity throughout the department and district
  • Schedules all appointments/meetings, and maintains the daily calendar and appointment book for the Chief of Staff
  • Develops processes and procedures, and recommends implementation for the effective management of the department
  • Maintains and regularly updates emergency contacts, vendor information, and consultant contact information for the Office of the Chief of Staff
  • Coordinates travel arrangements for the Chief of Staff, prepares all travel expense statements, serves as the travel contact for district meetings held in- and out-of-town, and assists in the coordination of events for the department
  • Drafts reports from the Chief of Staff's office for inclusion in the weekly Board Notes
  • Facilitates all new employee orientation for the Chief of Staff's office
  • Obtains, compiles, organizes, and prepares information and data for various reports, meetings, etc.
  • Ensures information packages are complete and meet guidelines
  • Performs other duties as assigned by an appropriate administrator
  • Required to have prompt and regular attendance for scheduled shifts during regular business hours as mandated


Requirements :

EDUCATION:
  • Associate's degree or equivalent work experience required
  • Bachelor's degree preferred

CERTIFICATION/LICENSE:
  • Valid driver's license and availability of private transportation, or the availability to get to off-site meetings

WORK EXPERIENCE:
  • 7 years in a progressively autonomous position
  • Experience drafting procedures, creating electronic reports and business process management

KNOWLEDGE, SKILLS & ABILITIES:
  • Knowledge or experience with electronic time and attendance systems
  • Knowledge and experience with enterprise resource planning (ERP) systems
  • Strong customer service skills
  • Strong team-building skills
  • Strong oral and written communication skills
  • Skilled in data entry, Microsoft Word, Excel, PowerPoint, Microsoft Access
  • Strong problem solving and decision-making skills
  • Ability to work independently, show flexibility, possess analytical skills be attentive to details, listen, and support teamwork.
  • Possess organizational and leadership skills
  • Excellent math aptitude
  • Must be able to read and interpret complex materials
  • Must demonstrate the ability to manage priorities and workloads.
  • Must be dependable, able to work under pressure and meet deadlines as required.
  • Able to plan, assign, and evaluate work of subordinates for effective operation and results


Compensation :

Salary Grade: 129

Salary Range: FY'20 APS Salary Schedule (All Positions)

Work Year: Annual

FLSA Status : Exempt

Employment Category :
At-will

Reports to: : Chief of Staff