Coordinator, Strategic Resource Planning - Strategic Resource Planning Department (2020-21)

Ref. 8217

IN-HOUSE VACANCY - INTERNAL CANDIDATES ONLY: Due to union restrictions, this position is only available to current employees of this school district for the first 5 days following the posted date. Applications submitted by job seekers not currently employed by the school district will not be considered during this time period.

TITLE:

Coordinator, Strategic Resource Planning

REPORTS TO:

Director Strategic Resource Planning

DEPARTMENT:

Strategic Resource Planning

CLASSIFICATION:

Classified Management

FLSA:

Exempt

WORK YEAR/HOURS:

261 days / 7.5 hours

ISSUED:

Created: December 2020

SALARY GRADE:

ADCL 17

BASIC FUNCTION: The Coordinator is responsible for effective and coordinated implementation and monitoring of the Federal Grants and other legislative requirements. The Coordinator is responsible for developing systems to guide and advise sites regarding program investments with the Federal Grants. The Coordinator will create and implement systems to ensure investments are aligned to the needs of the sites instructional programs.

REPRESENTATIVE DUTIES: Incumbent may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but are intended to accurately reflect the principal job elements.

ESSENTIAL FUNCTIONS:

Coordinate and oversee the implementation of the planning and alignment of federal grant resources to academic goals and instructional programs for sites.

Coordinate systems to provide assistance and guidance to school sites and other staff about aligning resources to academic goals, best practices and programs.

Support school sites with the planning for budget prioritization regarding the Federal Grants.

Synthesize, translate, and communicate complex topics and issues including District policies and programs.

Assist with developing a component of the Accounting System that captures the details of the instructional programs.

Coordinate responses to requests from auditors' representatives, grantor organizations, and governmental organizations, including official financial reports and claims; represent the District during audits by public auditors.

Assist with the development and implementation of communication strategy to our sites.

Represent the District at local, state, federal, and national meetings and other activities; remain current on laws and regulations affecting programs under the supervision of the department.

Recommend policies and procedures to ensure the District maintains a comprehensive audit program and complies with procedures and requirements related to fiscal independence.

Coordinate the preparation and maintenance of detailed records of department functions and activities in preparation for audits.

Lead and coordinate support to the school site Strategic Resource Planning specialists which includes professional development, regular meetings, and just in time support.

Maintain knowledge of legislation, rules and regulations for local, state, and federal resources.

Coordinate with Strategic Resource Planning Specialists to ensure school site governing bodies meet legislative standards.

Assist with updates to Administrative Regulations to ensure adherence with state and federal laws for categorical programs.

Develop training and education sessions to help sites understand how to monitor resources.

Coordinate and design professional development sessions for staff about State and Federal Audits.

Coordinate and implement systems for collecting grant information and evidence from sites.

Provide guidance about grants to ensure grant applications are complete and accurate.

Assist with the writing of the Federal Grant Section of the OUSD Site Planning Handbook.

Coordinate the alignment of the Needs Assessment in the SPSA with the Federal Grants Activities.

Coordinate the calendar and timelines about each grant's cycle.

Control the process for the District's accounting for instructional minutes in accordance with State statutes.

Plan, coordinate, and arrange appropriate training for the Strategic Resource Planning team to ensure professional development opportunities.

Supervise, evaluate, and hold accountable the performance and professionalism of assigned staff; interview and select employees, and recommend transfers, reassignments, terminations, and disciplinary actions.

Perform other related duties as assigned.

QUALIFICATIONS:

The District determines whether a candidate is qualified based on fulfillment of prerequisites, relevant work experience, ability to perform the essential functions, reference checks, effective interpersonal and communication skills demonstrated by interview performance and/or writing samples, and achievement on performance-based assessments (if applicable) that demonstrate the candidate possesses the requisite knowledge, skills and abilities. Meeting prerequisites only satisfies the initial screening process and does not indicate the candidate is qualified to perform the essential functions of the position.

KNOWLEDGE OF:

Effective instructional strategies and best practices to ensure extended learning opportunities for all students

Local Control Accountability Plan (LCAP) and Site Plan for Student Achievement (SPSA)

State, federal, and local grant program requirements

Assessment and evaluation techniques

Budget preparation and monitoring

State Education Codes requiring District accountability

ESEA accountability requirements

Diversity, sensitivity and competence with regard to issues of race, learning or other ability, ethnicity, culture, religion, gender, socio-economic group, sexuality or other orientations or cultural markers

Correct English usage, grammar, spelling, vocabulary and punctuation

Principles and practices of management

Applicable laws, codes, regulations, policies and procedures

District organization, operations, policies and objectives

Policies, objectives and terminology of assigned programs

Instructional programs at all levels

Efficient use of computer applications, including Microsoft Office Suite

ABILITIES TO:

Communicate effectively and constructively in writing and orally

Develop positive working relationships with staff and administration

Organize work and meet deadlines

Maintain current knowledge of applicable provisions of applicable federal, state, local and district laws, rules and regulations

Create and manage complex budgets; develop required financial and other resources to support programs; and gather, report and analyze complex data for planning, operational and evaluation purposes

Review existing and pending legislation related to procedural guidelines and the District finance programs and recommend origination, modification, or support of legislative measures

Communicate effectively both orally and in writing

Interpret, apply and explain rules, regulations, policies and procedures

Establish and maintain cooperative and effective working relationships with others

Operate a computer and assigned office equipment

Analyze situations accurately and adopt an effective course of action

Meet schedules and critical deadlines

Work independently

Plan and organize work

Direct the preparation and maintenance of a variety of reports and files related to assigned activities

PREREQUISITES

Bachelor Degree or its equivalency required (2 years of similar and relevant work level experience = 1 year of college) in program design, auditing, grant planning and monitoring or a related field. A combination of experience and education may be used to meet the Bachelor Degree requirement; however, the work experience years used to qualify for the Bachelor Degree requirement cannot be used to meet the work requirement.

Master's or advanced degree in related field preferred

Teaching credential preferred

Administrative credential preferred

Six (6) years of recent, full-time, paid, progressively responsible program auditing or program design experience

Extensive knowledge of the legal and program requirements related to services for State and Federal programs

Extensive knowledge of instructional programs

Valid California Driver's License, if applicable

PRE-EMPLOYMENT PROCESS:

Employment eligibility will include fingerprints, tuberculosis and/or other employment clearance

WORKING CONDITIONS

ENVIRONMENT:

Office and diverse school site environments; driving a vehicle to conduct work; fast-paced work; constant interruptions

PHYSICAL REQUIREMENTS:

Consistent mental alertness; sitting or standing for extended periods of time; lifting, carrying, pushing, and pulling objects up to 30 pounds, occasionally 30+ pounds; bending and twisting at the waist, reaching overhead, above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; seeing to read, write and use the computer; hearing and speaking to exchange information, in person or on the telephone, and make presentations.

NON-DISCRIMINATION POLICY:

The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.



Primary Location: Strategic Resource Planning
Salary Range: $94,318.32 - $120,356.03 / Per Year
Shift Type: Full-Time

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