Job Description:

The Executive Director of Facilities and Operations leads and manages six offices: 1) Capital Programs, Planning and Design; 2) Educational Facilities; 3) Maintenance and Custodial Services; 4) Safety and Security Services; 5) Nutrition Services; and 6) Pupil Transportation. The Executive Director is directly responsible for the efficient and effective operations of these offices in accordance with all board policies, administrative directives, legal and financial requirements to support the school division. The Executive Director plans, organizes and directs related tasks, duties and projects of these offices. The Executive Director also provides advice, recommendations and updates to the Chief of Staff, Executive Cabinet, Board of Education and participates in respective informational and coordination meetings with the city council, city staff and other stakeholders.



This position reports to the Chief of Staff.

Qualification:

Education: Master's degree in public administration or business administration is required. Educational background in construction management, project management, and financial management is required. Educational requirement may be waived based upon ten (10) or more years of significant, job-related experience, training and bachelor's degree in a related field.

Experience: Minimum ten (10) years of progressive, hands-on, operational management experience with direct supervision of three (3) or more supervisory leaders is required. Must have demonstrated experience leading and managing decentralized and distributed service-support operation(s) across a large, urban area. It is emphasized that experienced-based-knowledge of capital programs, budget process and operational management is required. Experience with preK-12 school operations (construction, facilities maintenance, educational planning, security, food services, or transportation) is preferred.

Essential Functions:

• Provides vision, leadership, direction and expertise to support the success, requirements and needs for the offices of: 1) Capital Programs, Planning and Design; 2) Educational Facilities; 3) Maintenance and Custodial Services; 4) Safety and Security Services; 5) Nutritional Services; and 6) Pupil Transportation and Fleet Management.
• Ensure that planning, design and construction processes have effective cost and quality controls.
• Coordinate, develop, execute and conduct periodic review of Capital Improvement Program (CIP)
• Integrate facility maintenance and capital programming using short and long-term planning processes
• Coordinate with senior staff to develop and execute budget tracking and reporting systems
• Oversees work order management, custodial and grounds operations, and utilities to meet time, cost, and educational objectives with a customer-service focus
• Communicates on-time and effectively on projects and programs to the school division and community
• Coordinates community involvement in the planning, implementation, and evaluation of the major maintenance, renovations and construction projects.
• Serve and participate on respective committees, task forces and ad-hoc groups with school, city, governmental and business partners.
• Ensure compliance with all procurement requirements per board policy, administrative regulations and directives and legal code. Supervises and evaluates assigned administrative, managerial, professional and support staff.
• Advise and inform the Superintendent, Chief of Staff, division administrators and Board of Education on operational issues.
• Participates in on-going training to enhance knowledge of state-of-the-art operational advances
• Prepare reports per school division, local, state and federal requirements

Other Functions:

• In collaboration with the Chief of Staff, establish operational goals and objectives in support of the Division Strategic Plan; assesses needs, establishes procedures; develops specific objective and strategies; and implements the processes and procedures for the evaluation of each program office.
• Develops an operational framework for the division; establishes procedures for monitoring its operation and makes changes when necessary; maintains effective communication within the division; and develops personnel for maximum effectiveness.
• Develops department/office budgets based and Capital Improvement Program (CIP) budget based on an analysis of needs and awareness of availability of resources; develops priorities with budgetary limitations; and approves and monitors the expenditure of funds.
• Implements and interprets policy, practice and procedures and recommends changes for improvement to the Chief of Staff and executive cabinet.
• Performs a variety of special projects as requested, such as interventions in sensitive and controversial matters, and a variety of public relations and community relations activities.
• As an essential employee, must be available for contact on a 24/7 basis for emergencies and crisis events.
• Performs other duties as assigned to support the needs of the school division.

Knowledge, Skill and Abilities:

• Must have knowledge of software, spreadsheets and word-processing for project management.
• Must be skilled in working with an urban, economically-diverse, multi-cultural community.
• Must have the ability to take initiative, accept responsibility and be held accountable; motivate staff and develop teamwork; deliver high quality customer service to stakeholders; and maintain effective working relationships with various stakeholders (staff, administrators, students, parents, outside agencies, business and community groups, and the public).

Clearances:

• Criminal Justice Fingerprint/Background Clearance.
• Tuberculosis Skin Test.

Recruitment Timeline

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