Job Title:
Fleet Asset Coordinator (Management Assistant)

Location:
Glen Allen, VA, US

Organization Name:
County of Henrico Department of General Services Central Automotive Maintenance

About Us:
Henrico County , a progressive employer of choice, provides job seekers with the promise of fair and competitive compensation; a close-knit atmosphere with low employee turnover; and a benefits package that helps secure financial stability.
Established in 1611, Henrico County has deep historical roots. Henrico County borders the City of Richmond to the west, north and east and constitutes approximately a third of the Richmond metropolitan areas. Henrico County is among the top-rated counties in the nation and was one of the first localities to adopt the County Manager Form of Government. Citizens of Henrico County are represented by an elected Board of Supervisors representing five magisterial districts.
Henrico County General Government currently has more than 30 agencies. Department Heads are appointed by the County Manager , with the exception of the elected constitutional officers. Henrico County is an equal opportunity employer and, when you join us, you will be surrounded by fellow associates who come from all walks of life, all types of cultural backgrounds and all ages.

General Statement of Duties:
Closing Date: This position closes on Monday, December 07, 2020.
Plans, organizes and engages in paraprofessional and highly skilled technical work in support of agency management or programs; does related work as required.

Essential Duties:
This is a Fleet Asset Coordinator for the Central Automotive Maintenance Division of the Department of General Services with the following essential duties:
Asset Administration
• Administers asset numbering and tracking system
• Maintain asset inventory records, and database
• Performs asset transfer requests
• Generate asset inventory reports
• Responsible for asset lifecycle monitoring, and replacement analysis
Fixed Asset Accounting
• Responsible for data entry of new Henrico County assets in Oracle fixed asset accounting system
• Updates lifecycle specific events in Oracle to include increase in asset value, asset sales and/or retirements
• Assists with annual fixed asset inventory
DMV EZ Fleet
• Process DMV EZ Fleet transactions related to vehicle titling and registration
• Process new, sold, lost or damaged license plates
• Maintain and audit inventory of vehicle license plates
Monthly Billing Process
• Prepare FleetFocus month end close-out reports
• Distribute month end billing reports
• Review billing reports for accuracy
• Responds to questions, billing changes, etc. from CAM Customers
• Prepare billing documents for CAM SharePoint
Motor Pool
• Performs setup of FleetFocus Operators as needed for Daily Motor Pool use
• Responds to questions, etc. from DMP users and updates system as necessary
• Monitors lease implementation and expiration
• Administers asset daily rental program
• Performs detailed reporting for daily rental, lease, transfers and usage of assets
Equipment Warranty
• Updates new equipment records to reflect applicable warranty terms/conditions
• Develops equipment warranty claims in accordance with warranty policies
• Assists Manager with warranty claim submittal
Equipment Disposal
• Update equipment records as necessary to reflect non-active lifecycle status codes for surplus equipment
• Develop surplus equipment lists for Fleet Manager approval
• Pull titles and associated equipment lifecycle information
• Monitor, track, and update sold equipment assets
• Reconcile surplus property vendor reports and Henrico County submittals
Invoice Processing
• Enters Purchase Orders in Oracle accounting system for new vehicles purchases
• Processes invoice payments in Oracle for new vehicles
Additional Duties
• Administrative functions to include monitoring and processing invoices, filing, and record keeping
• Serve as backup to Fleet Fuel Coordinator
Knowledge of basic techniques in conducting research, planning and statistical work; ability to effectively use common business software packages; ability to assist with the management of department programs; interpret regulatory and program policy information and to formulate compliance strategies; ability to measure program performance against goals and objectives; ability to systematically compile data, interpret and report monitoring and evaluation findings; ability to express ideas clearly and concisely, both orally and in written form; ability to work effectively with other employees and with the public; ability to exercise discretion and to make sound decisions relative to their assigned program area.

Minimum Qualifications:
Possession of an associate's degree with courses in accounting, business or public administration, statistics, report preparation, research and/or planning, and three years experience relevant to the program or service area to which assigned; OR, any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

Additional Information:
A criminal history record check and fingerprinting is conducted on all persons conditionally offered employment, including a conditional offer of initial employment, or a conditional offer to promote, demote, or laterally transfer an employee.

How To Apply:
Closing Date: This position closes on Monday, December 07, 2020.
You apply for positions with Henrico County general government through our on-line applicant system, which is available 24-hours a day, 7-days a week with an Internet connection. Please access our job site portal through https://henrico.us/services/jobs or click on the Jobs link in the upper right hand corner of our main County page at https://henrico.us .

Minimum Salary:
40259

Maximum Salary:
74058

Currency:
USD

Main Organization:
General Government General Government

Employment Status:
Permanent Fulltime Permanent Full-time

Amount of Travel:

Work At Home: