Human Resources Certification Specialist

Savannah, GA, US
Oct 29, 2020
PRIMARY FUNCTION: This position is responsible for informing and assisting applicants and employees with certification matters; for processing certification applications; and for maintaining up-to-date records.

REPORTS TO: Director, Employment Services

  1. Education Level: High school diploma; Preferred: College courses or degree in business.
  1. Experience, Skill, and Certification:
  • At least three years business office experience
  • Knowledge of the personnel policies, procedures, and regulations for the Savannah-Chatham County Public School System (SCCPSS)
  • Ability to interpret and explain rules, policies, and procedures and apply them appropriately.
  • Knowledge of local, State, and Federal legislation regarding employment practices, procedures, and employee relations.
  • Ability to maintain complex clerical records and prepare reports from various statistical and financial material.
  • Ability to make work decisions in accordance with rules, regulations, and departmental policies.
  • Demonstrable oral and written communications skills for communicating with internal and external customers in situations that may involve conflict or complex detail.
  • Demonstrable skill with Microsoft Office software

  • Familiarity with the district's human resources computer system.
  • Work experience in a human resources office.
  • Familiarity with the Georgia Professional Standards Commission and certification rules.

  1. Maintains current certificate information and other personnel data on certificated employees.
  2. Creates, distributes, and files contracts for certificated employees.
  3. Determines expiring certificates and in-service requirements; assists applicants with certification requirements.
  4. Verifies prior employment, education and certification for new hires; determines correct level of pay; assists employees with new hire documentation.
  5. Maintains detailed records of all certification and pay concerns.
  6. Communicates with the Georgia Professional Standards Commission (GAPSC) as to the status of certificates.
  7. Notifies schools and departments of any changes made by the GAPSC concerning certification requirements.
  8. Compiles reports and other documentation as necessary; assists with the Georgia Certified/Classified Personnel Information (CPI) report.
  9. Provides direction to teachers regarding certification, completion of forms and other related concerns.
  10. Processes all transfers, supplements, and all types of certificates.
  11. Identifies and notifies employees without certificates and those with expiring or incorrect certificates of importance of obtaining or renewing certificate.
  12. Performs other duties as necessary for the effectiveness of the organization.

Incumbents will receive an annual contract. The work calendar will be 250 days. Salary will be determined based on level of certification and allowable experience. Exempt

A responsibility is considered to be "non-essential" (for the purposes of compliance with the Americans with Disabilities Act) if:
  • it is shared between multiple incumbents in the job; or
  • it could be performed by an employee in another job within the workgroup.
Note the responsibility number from the list in the "Duties and Responsibilities" section for those responsibilities that could be considered "non-essential" based on this definition.

Certain limited aspects of General Duties and Responsibilities items referenced in Section 1 (b) and (d) might be considered "non-essential" in a specific situation. Any request for accommodation must be reviewed on an "individual case" basis.

Most jobs in the District have physical and sensory demands that can be described by one of the two categories noted below. For jobs that require more physical or sensory effort, please list the requirements in this section. The category applicable for this position is listed below.

OFFICE Employees in this category are normally exposed to a typical environment. The employee has some control over the length of time sitting, standing, or ambulating. There are occasions that require the lifting or pulling of equipment or supplies, as well as bending, stooping, or stretching. There is frequent use of computers, telephone, and other standard office equipment, which includes reading, listening, writing, or speaking. There are few exceptional physical or sensory demands.
In Person Position.

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