Payroll Specialist I

Ridgeland, MS, US
Oct 24, 2020
Position Type:

Date Posted:

Madison County Central Office

Closing Date:
Until Filled

Must apply online. Please email your Resume along with 3 references to Barry McKenzie, Finance Director at


Job Title: Payroll Specialist I
Work Days: 240 (12-months)
Reports To: Payroll Supervisor
FLSA Status: Non-Exempt

This position provides general support to the business office for payroll.

Essential duties of this position include the following. Employees in this position perform some or all of the following duties. Other duties may be assigned.
1. Process employee electronic paychecks and issue statements of earnings and deductions.
2. Compute wages and deductions, and enters data into District computer system.
3. Support assigned schools (see attached for assignments)
4. Enter deduction data into District computer system.
5. Verify attendance, hours worked and pay adjustments, and post information onto designated records (Leave records and Substitutes).
6. Compile employee time, production and payroll data from time sheets and other records.
7. Process and manage FMLA required actions.
8. Review time sheets, work schedules, wage computation and other information to detect and reconcile payroll discrepancies.
9. Record employee information, such as exemptions, leaves of absence, transfers, garnishments and resignations, to maintain and update payroll records.
10. Process, print and reconcile payroll deduction checks for payment.
11. Process, print and reconcile insurance statements prior to posting monthly payroll. (Assigned deduction vendor)
12. Issue and record adjustments to pay related to previous errors.
13. Process garnishments/child support claims/levy's.
14. Work with benefit representatives during open enrollment.
15. Prepare W-2 forms, vendor and state and federal taxes payments.
16. Prepare all month end, quarter end, year-end and fiscal end reports timely and accurately.
17. Issue and record adjustments to pay related to previous errors or retroactive increases.
18. Keep informed about changes in tax and deduction laws that apply to the payroll process.
19. Provide information to employees and managers on payroll matters, tax issues, and benefit plans.
20. Setup and file documents and records according to predetermined classifications, maintaining alphabetical index and cross references files.
21. Ensure all employees paid are board approved first.
22. Process Public Retirement System (PERS) paperwork, balance contributions and send necessary reports.
23. Ensure payroll documents are scanned and properly filed as applicable.
24. Secondary responsibility is to provide back-up to Payroll Supervisor and co-workers.
25. Answer telephone or e-mail inquiries and directs to appropriate staff member.
26. Ensure proper retention of payroll files in accordance with district policy.
27. Comply with applicable District, state, local and federal laws, rules and regulations.
28. Attend work regularly and punctually.
29. Professionally represent the District in interactions with parents, community, staff and students.
30. Work closely with Human Resources.