Arizona Virtual Academy (AZVA), - (Immediate Opening) Temporary Records Clerk

K12 Inc.
Glendale, Arizona, United States
Oct 14, 2020
Job Type

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K12 believes in Education for Any One. We provide families an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace. In support of this, we are committed to creating and maintaining a culture of inclusion and diversity where our employees are passionate about serving students and families, treat one another and customers with respect, challenge each other to innovate and always strive to do better.

Passionate Educators are needed at the K12 partner school, Arizona Virtual Academy. We want you to be a part of our talented team!

The mission of Arizona Virtual Academy is to provide an exemplary individualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us!

Summary: The Records Clerk is a full-time, year-round position responsible for maintaining files for students in a well-organized, compliant manner. The position also performs related activities including performing data entry into appropriate information databases, processing external records requests, and supporting leadership’s efforts to communicate and develop and deliver compliance training to staff.

Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
  • Maintains and manages school records in an organized manner;
  • Coordinates with registrars for missing documents;
  • Ensures that all students have current information and files are complete as required by state’s Department of Education (DOE);
  • Processes requests for records from outside School Systems/Agencies within the prescribed time period;
  • Assists in regular file reviews to ensure compliancy including verifying the presence of documents;
  • Contacts School districts to acquire student records information for identification of at-risk as needed;
  • Communicates with parents tactfully and with sensitivity, recognizes and maintains confidentiality in job-related matters;
  • Maintains up to date electronic and paper files in preparation for monthly audits of records for Federal Income Forms and at-risk indicators;
  • Runs withdrawal reports on a weekly basis and ensures that all systems are updated appropriately and accurately;

Supervisory Responsibilities:

This position has no formal supervisory responsibilities.

Minimum Required Qualifications:
  • High school diploma or General Educational Development (GED) Certificate AND
  • One (1) year of clerical work experience OR
  • Equivalent combination of education and experience

Certificates and Licenses: None required.

Other Required Qualifications:
  • Demonstrated organizational skills and knowledge of systematic filing procedures
  • Ability to function as part of a team of office professionals
  • Good verbal and written communication skills
  • Ability to use web-based database programs to enter and monitor education information
  • Ability to perform multiple tasks
  • Some proficiency in Microsoft Outlook, Word and Excel
  • Ability to class required background check

Desired Qualifications:
  • Associates degree
  • Two (2) years of experience

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • This is an office-based position. We are seeking applicants from Washington, D.C, and from any state except Colorado. We anticipate a typical school office setting including conversation, light foot traffic, computers, etc.

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is “at-will” as governed by the law of the state where the employee works. It is further understood that the “at-will” nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

K12 is a Federal Contractor, an Equal Opportunity/Affirmative Action Employer and a Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected Veteran status age, or genetics, or any other characteristic protected by law.