Position Type:
School-Based Support/Secretary, High School

Date Posted:
10/5/2020

Location:
Horizon High School

Closing Date:
Open until filled

  GRADE: G18
MINIMUM HOURLY RATE: $16.18
STANDARD HOURS PER WEEK: 40
FTE: 1.0
MONTHS PER YEAR: 10
JOB CODE: 1315
POSITION TYPE: REPLACEMENT - REGULAR
LOCATION: THORNTON, CO.

JOB SUMMARY: Responsible for providing secretarial and administrative support to various positions and departments at the school location. Duties include, but are not limited to, answering/screening phone calls and visitors, scheduling appointments, preparing documents and reports, receiving and responding to inquiries and requests, entering and retrieving data using the computer and/or the District student information system and coordinating and assisting with school events.

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Tasks Descriptions
1. Provide secretarial and administrative support to various administrators and departments by answering phones, taking messages, greeting and screening face-to-face and telephone contacts, scheduling appointments, making copies, sending/receiving faxes and E-mails, and/or sorting and delivering mail. May coordinate substitute teachers and student aides when office manager is absent and provide back up to other jobs.
2. Type, word process, compile and/or compose memos, letters, lists, rosters, schedules, reports, surveys, handbooks, brochures, evaluations, documentation, phone lists, agendas, minutes and other related information. Coordinate or provide information as requested or needed to other district departments and requestors of the information.
3. Assist, provide information to and respond to requests from students, staff, other departments, parents and community. May relay information to others via the public address system.
4. Enter and/or retrieve data using the computer, student information system, district financial or other automated system. Responsible for data entry and reporting in the student attendance system. Data may include discipline, eligibility, fines, fees, student information, class schedules, lockers and/or parking permit or other information. May assist in maintaining and monitoring student files/records, mailing student records as requested, requesting and obtaining student records from other schools/districts, purging files and/or arranging for microfilming.
5. Creates and maintains master calendar for school. Coordinates, arranges and approves, or refers for approval, school events, conferences, field trips, open houses, athletic events, assemblies, student recognition programs, graduation and/or other school events as needed. Duties may include coordinating the room set-up, preparing signs, arranging for refreshments, printing certificates, printing and sending invitations and/or distributing awards and other related activities.
6. May check-in student athletes for sports; monitor eligibility and current student athlete physicals; acquire and confirm officials for athletic events; assign game managers, ticket sellers and time keeper for events; and pay game officials for athletic contests. May assist with collecting monies.
7. Perform other duties as assigned.

EDUCATION AND RELATED WORK EXPERIENCE:
• High school diploma or equivalent.
• Minimum of three years of computer and general office experience.
• Experience working with school-age children preferred.

LICENSES, REGISTRATIONS or CERTIFICATIONS:
• Criminal background check required for hire.

TECHNICAL SKILLS, KNOWLEDGE & ABILITIES:
• Strong customer service and public relations skills.
• Critical thinking and problem solving skills.
• Time management, organizational and prioritization skills.
• Basic math skills.
• Knowledge of District and school policies and procedures preferred.
• Ability to maintain confidentiality in all aspects of the job.
• Ability to manage multiple tasks with frequent interruptions.
• Ability to manage multiple priorities.
• Ability to diffuse and manage volatile and stressful situations.
• Ability to work with students with diverse backgrounds and abilities.
• Ability to promote and follow Board of Education policies, Superintendent policies and building and department procedures.
• Ability to communicate, interact and work effectively and cooperatively with people from diverse ethnic and
educational backgrounds.
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:
• Operating knowledge of and experience with personal computers and peripherals.
• Operating knowledge of and experience with Microsoft Word and Excel.
• Operating knowledge of typical office equipment, such as telephones, copier, fax machine, E-mail, 10-key, etc. preferred; required within 2 weeks after hire.
• Operating knowledge of district student information system required within 1 month after hire.

SALARY INFORMATION:
Salary placement on our Classified Salary schedule is dependent on the Grade for the position being posted and employees' previous work experience. "Grade" refers to position or job classification and "Step" refers to number of work experience credit or service years. Initial placement will be at the Grade for the position step 1. All Newly hired classified employees are placed initially on Step 1 of the pay grade for their position. Classified employees can advance an additional 5 steps (maximum Step 6) based on their previous experience. See our Classified Salary Schedule.

BENEFITS INFORMATION:
Adams 12 Five Star Schools is committed to providing an environment that promotes a healthy employee population able to serve our students at the highest level. We offer a comprehensive benefits package including medical, dental, vision and life insurance as well as other programs for benefit eligible employees. The employee assistance program, voluntary life insurance through PERA, and 401(k), 403(b) & 457(b) plans are available to all employees regardless of hours worked and are available immediately (upon hire date).
To learn more about our benefits, please see our Benefits Overview.

APPLICATION INFORMATION:
All applicants (current district employees and external applicants) should list any and all work experience, including current district experience, when completing the employment application. Please include job titles and duties that you held while doing that job. Since the Human Resource department uses the application to screen for minimum qualifications required for each job, it is important to have a complete application so you will be considered for the position you are applying for.

THIS POSTING IS NOT INCLUSIVE OF THE JOB DESCRIPTION.