Assistant Director of Operations

Start Date: Immediate

Locations: Harlem Hebrew (147 St Nicholas Ave, New York, NY 10026)

CMO Website: www.hebrewpublic.org

About the Position:

Join an exciting community of educators and social change-makers who are passionate about global education and are committed to improved student learning and outcomes. We select individuals who share our vision and are willing to put in the hard work to achieve it. We are seeking a driven Assistant Director of Operations that operates with a high sense of urgency and possesses a strong work ethic. Candidates for this position do NOT need to speak Hebrew.

The successful candidate will possess a track record of project management, people management, and systems thinking. Most importantly, the Assistant Director of Operations needs to have an unwavering commitment to creating the conditions teachers, students and staff need to thrive. Reporting to the Director of Operations with matrixed reporting to the Head of School, the Assistant Director of Operations will be an integral member of the school's Leadership Team.

Job Responsibilities:

Operations Management

• Creates an office space and culture that is welcoming, organized, and accessible to all stakeholders including staff, learners, families, and partners
• Leads and supports the operations team, particularly the office staff
• Responds to general school inquiries via phone, in person, and email with urgency and thoughtfulness;
• Coordinates daily systems and procedures to ensure seamless execution of all school operations, including, parent communication, student transportation, data reporting, attendance, school food, school safety plans and facilities management
• Train school staff on daily procedures by ensuring operational systems are implemented with fidelity by all staff members and by giving feedback to stakeholders when systems are not meeting school needs
• Use an operational lens and expertise to develop long-term operational strategy and carry out the leadership team's school goals and vision
• Manages the student record keeping systems in line with state rules and regulations, including health and safety laws, teacher certification, city and state mandates, and all state and federal workplace regulations
• Manages student transportation including arrival, dismissal, and field trips
• Manages the school's food services program
• Manages the school's emergency exit and lockdown procedures and protocols; scheduling of fire drills in accordance with state law
• Establishes and maintains successful relationships with all members of the schools, builds partners to drive the goals of our school community
• Advocating for all policies, procedures, and communications across the school community to drive student outcomes
• Establishing and maintaining successful relationships within all members of the school and building partners to drive the goals our school community;

Student and Family Engagement

• Build and manage relationships with key stakeholders (families, staff, students, Charter School Office, vendors, organizational partners, and Hebrew Public network team)
• Collaborates with Director of Operations in creating effective and efficient communications to all stakeholders, and creating smooth and efficient in-school systems
• Key partner in planning and executing school-family events and involvement, including family nights
• Manages student enrollment process including application, lottery, waitlist, transfer, withdrawal process, and monitoring of accurate ATS records;

Finance, Procurement and Technology

• Responsible for site level procurement of supplies, materials, equipment and inventory management.
• Oversee on-site technology activities in alignment with school's operational goals and budget

Minimum Requirements

• Bachelors preferred
• 3 or more years of School Operations experience
• Prior charter school experience preferred, but not required
• Exceptional English written/verbal communication skills
• Bilingual in English/Spanish preferred but not required
• Attention to detail: Thinks critically about the details of a task at hand
• Flexibility: Ability to adjust expected tasks and schedule to the updated priorities
• Independence: Can work independently, be assertive, and make thoughtful decisions about projects
• Collaborative: Works with teammates and is responsive to feedback. Willingness to go above and beyond the requirements of the job to be innovative and support the organization

COMPENSATION AND BENEFITS:

Salary and benefits will be highly competitive and commensurate with experience.

QUALIFIED INDIVIDUALS, PLEASE APPLY:

To be considered, interested applicants must submit a resume and detailed cover letter.

Hebrew Public is committed to building a diverse team that reflects the communities we serve. Candidates of color and those from backgrounds that are underrepresented in school leadership roles are particularly encouraged to apply.