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Operations Associate

Employer
Hebrew Public Charter Schools for Global Citizens
Location
Brooklyn, NY, US
Salary
Competitive

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Operations Associate

Start Date: Immediate

Location: Hebrew Language Academy (HLA) 2186 Mill Ave, Brooklyn, NY 11234, United States

CMO Website: www.hebrewpublic.org

About the Organization:

Hebrew Public Charter Schools for Global Citizens

Hebrew Public a national network of diverse-by-design public charter schools that teach children of all backgrounds to become productive global citizens. Our schools are models of racial and economic integration, academic excellence, and foreign language learning.

About the Position:

Join an exciting community of educators and social changemakers who are passionate about global education and are committed to improved student learning and outcomes. We select individuals who share our vision and are willing to put in the hard work to achieve it. We are seeking a driven Operations Associate that operates with a high sense of urgency and possesses a strong work ethic. Candidates for this position do NOT need to speak Hebrew.

Reporting to the Assistant Head of School for Operations, the Operations Associate is responsible for supporting the non-instructional operations of the school. The Operations Associate is a member of the school's operations team and helps maintain a friendly, safe, and professional school environment.

Job Responsibilities:

Main Office
  • Supports vision to actualize a main office culture that provides high quality, warm, professional customer service to all stakeholders.
  • Main office duties include reception, printing & copying, mail and shipments, family communication, staff communication, filing, data entry, etc.
  • Provides the leadership team with administrative and ad hoc support as needed (e.g. organizing staff appreciation initiatives, coordinating surveys, coordinating professional development, etc.)
  • Contributes to the overall success of the school and the network by welcoming related, different, and new requests; remaining aware of the demands on others and volunteering to help without being asked, as appropriate/ possible

Staff Services & Support
  • Coordinates space and facilities requests and needs, including booking permits and distribution of keys
  • Ensures leadership's vision for physical climate, branding and beautification are met.
  • Ensures the custodial staff are meeting expectation, such as physical safety compliance, cleaning, repairs, permits, events and physical climate
  • Assists with and/or coordinates (1) moving and lifting of boxes and other deliveries, (2) small scale repair and maintenance needs and (3) set-up and cleaning of spaces
  • Ensures organizing, inventory, and restocking of supplies and materials
  • Coordinates usage & maintenance of machines (e.g. copiers, poster machines, laminators)
  • Assists with technology (e.g. liaising with our IT vendor, navigating mandatory systems, check-out and return of materials, tracking student and staff tech inventory, etc.)

Student Services & Support
  • Coordinates services with external partners related to meals, transportation, safety, uniforms, etc.
  • Assists with non-instructional student systems and processes such as attendance, school-wide systems (breakfast, lunch, recess, and dismissal), family meetings and conferences, assemblies and more.

Student Enrollment & Data Management
  • Supports in all start-of-year enrollment and registration tasks
  • Manage student recruitment data systems: SchoolMint, ATS, etc.
  • Supports with managing/maintaining Student Information and Communication Systems (ATS, PowerSchool, ParentSquare, OneCall, etc.)

Procurement
  • Coordinates planning, purchase, delivery and installation of school furniture, supplies, learning materials and curriculum items.
  • Maintains a system to order, purchase, receive, inventory and return (if necessary) goods to ensure the school staff and students consistently have everything they need to operate and achieve our mission
  • Completes all school orders in compliance with Hebrew Public's protocols for order processing
  • Troubleshoots missing or incomplete orders and maintains communications with staff throughout the purchase cycle
  • Ensures all orders posted for invoicing are compliant with accounting systems and protocols
  • Proactively develops relationships with vendors to assure cost-competitive products

Student Recruitment
  • In collaboration with Hebrew Public's External Communication Team, plan and execute open houses and other recruitment events
  • Actively recruit new students by meeting families at events and in the community
  • Respond to calls and emails from prospective families about enrollment to Hebrew Language Academy (HLA) Charter School
  • Support student recruitment marketing efforts, such as targeted mailings, online interest campaigns, metro or neighborhood signage, etc.
  • Seek out productive community relationships and build partnerships with organizations when appropriate
  • Support with parent teacher organization meetings and events to foster relationships with families
  • Identify other opportunities and strategies to meet enrollment targets
  • On behalf of HLA Charter School, attend recruitment events, school fairs, etc.

Minimum Requirements:
  • Preference for 1 to 3 years of office experience, preferably in a school setting.
  • Experience working with elementary school children is preferred, but not required.
  • Proficiency with computers, Google Suite, and Microsoft applications is required.
  • Attention to detail: Thinks critically about the details of a task at hand
  • Flexibility: Ability to adjust expected tasks and schedule to the updated priorities
  • Independence: Can work independently, be assertive, and make thoughtful decisions about projects
  • Collaborative: Works with teammates and is responsive to feedback. Willingness to go above and beyond the requirements of the job to be innovative and support the organization

COMPENSATION AND BENEFITS:

Salary and benefits will be highly competitive and commensurate with experience.

QUALIFIED INDIVIDUALS, PLEASE APPLY:

To be considered, interested applicants must submit a resume and detailed cover letter.

Hebrew Public is committed to building a diverse team that reflects the communities we serve. Candidates of color and those from backgrounds that are underrepresented in school leadership roles are particularly encouraged to apply.

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