JOB STATUS: OPEN

EFFECTIVE: 2020-21

POSTING DATE: 09/16/2020

CLOSING DATE: 09/23/2020 04:30 PM

POSTING NUMBER: 00034631

SCHOOL/DEPARTMENT: Gainesville MS

LOCATION: Gainesville,VA

POSITION TITLE: BOOKKEEPER II - 250 DAY

REPORTS TO:
Principal, Assistant Principal

BASIC QUALIFICATIONS:

BASIC QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. High school diploma or general education (GED), including or supplemented by courses in bookkeeping, accounting, purchasing, payroll or; two years of accounting experience keeping detailed financial records on computerized applications; or any combination of experience and training that would provide the following knowledge, abilities, and skills: Comprehensive knowledge of PWCS regulations and purchasing guidelines as well as accounting procedures, purchasing, payroll and/or bookkeeping principals, terminology and practices. Ability to work under minimum supervision, within restrictive time frames and with highly accurate results. Must possess excellent interpersonal skills and demonstrate ability to communicate effectively with staff, students, and parents. Ability to follow complex procedures in processing accounting, payroll, purchasing and/or financial documents with minimal supervision. Ability to use a computer keyboard to input data accurately in a timely manner. Skill in maintaining accurate records and accounts using various computerized systems of internal accounting and account/staff/budget management. Ability to compile annual budgetary projections, detailed information for budget management and allocation purposes and yearly accountability reports. Perform other administrative duties as assigned.

STATE REQUIREMENTS/QUALIFICATIONS:

None

PHYSICAL REQUIREMENTS:

Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to walk; sit; use hands to finger, handle or feel objects; tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk and hear. The employee frequently is required to stand. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus. Prolonged and confined sitting before computer screens; good visual acuity.

BASIC FUNCTION/NATURE OF WORK:

BASIC FUNCTION: This is highly responsible and skilled work maintaining financial records and processing financial transactions in a middle school. The work includes budgeting; receiving, recording and depositing money; maintaining financial records; ordering and receiving of supplies; entering time and leave documents; bad check collection; audit preparation; and report preparation. The work is performed under the general supervision of the principal or assistant principal. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate

DIMENSIONS:

Grade 7

7.5 hours/day

This position requires a full background investigation which includes a review of current credit score. Credit score must be 660 or better.

DUTIES & RESPONSIBILITIES/ILLUSTRATIVE EX OF WORK:

DUTIES AND RESPONSIBILITIES include the following: Collection and deposit of cash funds into the appropriate account on a daily basis at times exceeding $20,000. Budget preparation for site based school budget in excess of 7million dollars, including making changes to school staffing through BRASS, reconciling positions to budget, etc. Provide budgetary projections and related information; expenditures summaries, enrollment figures and other statistical data for evaluation during the annual budget process, as well as for any ongoing administrative review. Oversee the expenditure of grant funs to assure compliance with Federal/State regulations and policies. Completion of inventory control form and assignment of inventory control tags to new equipment purchased for school. Monitoring and realigning of the flexible funds of the site based budget account throughout the year to prevent shortfalls. Management of school credit cards and balancing credit card statement to receipts for items charged. Prepares and processes a variety of Purchase orders (PD), Stock Requests (RQS), and Prince Agreements (DO) using on-ling computer-based accounting to purchase supplies and equipment for school while following PWCS purchasing regulations and guidelines. Obtaining bids and price quotes for expenses over $2,000 per PWCS Purchasing Guidelines. Management of Student Activity Funds budget totaling between $50,000 and $250,000, including athletics, athletic uniforms and equipment, team travel expenses, fund raising, clubs, field trip accounts, gym suits, pictures, yearbooks, building use fees, etc. Prepare financial statements, checkbook reconciliations, band bank statement reconciliations for the Principal and Finance Supervisor.

SALARY: Hiring Range: $39,148 - $53,613/year ($20.88 - $28.59/hour)

DAYS: 250

FULL TIME/PART TIME: Full Time