Tacoma Public Schools

Expected Start Date: September 2020 or as soon as possible

FTE: 1.0

Hours per day: 8

Salary Level: OP4 $21.37 - $26.31

Union/Days per year: Office Professional, (0-4 ) 206 work days, 10 month position

Benefits: This job has the full range of benefits offered by Tacoma Public Schools.

Additional Information: This is a temporary position for the 2020-2021 school year only. Last day of assignment is scheduled for August 31, 2021

This position will support the new Tacoma Online program. Tacoma Online is an all-inclusive program that provides core content and elective courses. Students have access to their courses anytime, from anywhere, and can work at a pace that supports them. Learning occurs through live and recorded lessons delivered completely online - delivered by Tacoma teachers. Tacoma Online serves kindergarten through 12th grade learners and features an emphasis on personalized learning experiences that align to each student's growth along a path toward graduation.  Previous experience with online learning platforms or support of staff in online environment is preferred.

Summary:
This position establishes and maintains student attendance records, resolves attendance matters with students, parents and outside agencies; and handles a variety of other student attendance duties. The position also performs various duties to facilitate the operation of the school office.

Responsibilities:
1. Creates and updates attendance records for each student; enters or oversees entry of daily attendance information on computer; produces daily bulletin of absentees and distributes it to staff as requested.
2. Answers questions of parents or staff regarding location of students during the day for attendance status.
3. Calls students' homes each day regarding absences.
4. Reports student absences, attendance or enrollment to outside agencies as required.
5. Provides information to parents and staff regarding each student's attendance record upon request.
6. Completes reports regarding student counts for interested parties; distributes, collects and screens information for federal cards.
7. Handles student requests during the day for reentry or early dismissal; issues early dismissals for discipline reasons as requested; issues excused or unexcused reentries; reviews excuses for absence; answers phone calls during the day regarding attendance status.
8. Maintains student attendance files that include excuses from home, discipline forms and letters sent home to parents; sends letter to parents as necessary.
9. Coordinates homework assignments for absent students.

OTHER JOB DUTIES

1. Cares for ill or injured students in the absence of school nurse and volunteers as needed; makes arrangements to transport student as necessary.
2. Supervises students placed in office for discipline or detention.
3. Trains and oversees work of student office assistants as assigned.
4. May act as receptionist for the office; screens phone calls and takes messages for staff; provides information.
5. May complete a variety of secretarial duties for the office as requested, such as maintaining discipline records; issuing passes; enrolling and withdrawing students; mailing report cards; typing letters and reports and ordering supplies; and related administrative support tasks.
6. Performs related duties as assigned.

Minimum Qualifications
Other information:
Education and Experience
High school graduation or equivalent and one year of clerical experience or office skills training, including record keeping; or any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work.

Knowledge Skills and Abilities
Knowledge of general office procedures.
Skill in keyboarding; computer data entry skills.
Ability to operate a personal computer with word processing software applications.
Ability to obtain, clarify and exchange information.
Ability to maintain accurate records.
Ability to establish and maintain effective working relationships with a variety of people in a multi-cultural, diverse socioeconomic setting.

Required Licenses/Special Requirements
None

Working Conditions
Experiences frequent interruptions from phone calls or visitors to the office; may be required to deal with distraught people.

Job Locator Number: D1406

This job description is not an employment agreement or contract. Tacoma School District administration has the exclusive right to alter this job description at any time without notice. The statements contained herein reflect general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload.

Tacoma Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator: Lisa Nolan, 253-571-1252, lnolan@tacoma.k12.wa.us; Title IX Coordinator: Eric Hogan, 253-571-1191, ehogan1@tacoma.k12.wa.us; and 504 Coordinator: Elementary, Elise Friedrich-Nielsen, efriedr@tacoma.k12.wa.us, 253-571-1096; Secondary, Cari Ake, cake@tacoma.k12.wa.us, 253-571-1225. Address: P.O. Box 1357, Tacoma, WA 98401-1357.

HRInfo@tacoma.k12.wa.us, (253) 571-1250