Administrative Assistant - Dean's Office (Part-Time 30 hrs)

Chicago, IL, US
Sep 11, 2020
Job Type
Position Type:
Secretarial/Clerical/School Administrative Assistant

  • Date Posted:

  • Location:
    Nazareth Academy

  • Administrative Assistant - Dean's Office (part time - 30 hours; 7:30am - 1:30pm)

    The Assistant provides administrative and analytical support to the Dean of Students, Assistant Dean, and Activities Director. General duties include:

    • Assist students with a wide variety of questions/issues brought to the Dean's office and responding to parent phone/email inquiries regarding attendance, student conduct, detentions, uniforms, lockers, parking, etc.

    • Maintain the attendance, discipline and activities tabs of the Student Information Management system (Rediker) including entering data, running reports, and flagging issues that need attention.

    • Research attendance issues, run daily and period attendance reports on a weekly basis, and email parents with attendance updates.

    • Update/coordinate printing of the Student Planner and Parent-Student Handbooks annually including coordinating the collection/review of policy changes by the Administrative Team.

    • Assist with drug testing notifications and follow-up.

    • Assist/coordinate with annual projects including: freshman orientation, back to school meetings, parking registration, emergency evacuation folders, focus groups, Fall play and Spring musical tickets, etc.

    • Assist/coordinate activities for the Activities Director including prom/event registration, activities fair, awards assembly, club rosters, merchandise orders, posters/bulletin boards, etc.

    • Attend various evening/weekend events including freshman registration, open house, uniform fitting, back to school meetings, etc.

    • Back-up for the front desk receptionist for breaks and daily attendance and support the school nurse.

    • Ability to exercise discretion and maintain confidentiality of all student personal information discussed in the Dean's office.

    • Experience using Rediker or other information system to enter/retrieve data and run basic reports.

    • Proficient with Microsoft and Google suite including docs and sheets. Experience with Microsoft Publisher preferred.

    • Excellent verbal and written communication skills including tact in communicating sensitive information with parents and/or faculty/staff.

    • Ability to work independently and multi-task.

    • Flexibility and willingness to work as a team to assist with priority projects.

    Interested applicants are asked to submit their resumes and letters of application to Jessica Radogno, Director of Curriculum and Instruction,

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